Contract Assistance Frequently
Asked Questions
How do I become
certified as a MBE/WBE?
You may obtain certification through:
NJ Transit - (201)-491-8065
Dept. of Commerce - (609)-292-2146
NJ Dept. of Transportation - (609) 530-3882
Port Authority of New York/New Jersey (212)
435-6509
Where can I obtain
a Vendor Listing of certified Minority and Women
Business Sub-Contractors?
A vendor listing may be obtained from:
Office of Equal Opportunity and Public Contract
Assistance
P.O. Box 402
Trenton, NJ 08625
609 984-9742
How can I solicit
for MBE/WBE participation?
Newspaper Ads
Telephone Quote Solicitation
Certified Letters
Contact the office for technical assistance
What is a Monthly
Progress Report?
A Monthly Progress Report is a report submitted
by the contractor to the Project Compliance
Officer indicating SED solicitation and participation
activity during the month.
What is a Quarterly
Reporting Form?
A Quarterly Reporting Form notes the activity
and progress of a project over a three-month
period.
Does a Prime Contractor who may also be a minority or women-owned firm fulfill the SED Goal Requirements?
No – The primary purpose of the program is to increase the outreach efforts of Prime Contractors, thereby cultivating business relationships between Prime Contractors and minority and women-owned businesses.
What is a SED Utilization
Plan?
A written document outlining the entire project
work, the estimated length of time it will take
to complete the project and each segment of
the project on which SED's will or may participate,
and a description of how SED's will be contacted.
This project is
due to start in the middle of a month, would a
Monthly Progress Report need to be issued for
the month?
Yes - This will show that there has been activity
for part of the month.
What is a Contractor's
Procurement Activity Sheet?
Project Sponsor documenting the Total Dollar
Amount paid to the Contractor (or submitted
by the contractor for payment) for the quarterly
reporting period.
What are the proper
documents to submit with a Quarterly Reporting
Form?
MBE/WBE Certifications
Purchase Orders
Invoices & Signed Sub-agreements
To whom do I address
all correspondence?
Pamela P. Lyons, Director
Office of Equal Opportunity and Public Contract
Assistance
New Jersey Department of Environmental Protection
P.O. Box 402
Trenton, New Jersey 08625-0402
Who has the authority
to issue a STOP Payment of Funds?
The Department or (in the case of a Trust loan
recipient) the Department and the New Jersey
Environmental Infrastructure Trust.
What is the SED
Goal Requirement?
A goal of not less than 10% be established
for the award of contracts to small business
concerns owned and controlled by one or more
socially and economically disadvantaged individuals.
What does SED mean?
Socially and economically disadvantaged small
business concern.
What is the responsibility
of a Project Compliance Officer?
The Project Compliance Officer shall be responsible
for coordinating SED utilization efforts on
the project for monitoring and enforcing compliance
with the affirmative action and SED requirements
of the applicable program rules.
As a project sponsor
or a contractor, why must I comply with these
SED requirements?
To implement the policies established in N.J.S.A.
58:11B-26, 40:11A-41 et seq., and 52:32-17 et.
seq., this subchapter (N.J.A.C. 7:22-9) applies
to environmental infrastructure projects receiving
financial assistance from the Department and
the Trust pursuant to N.J.A.C. 7:22-3, 4 and
6 and 7:22A-6 and 7. Under the provisions of
N.J.A.C. 7:22-3, 4 and 6 and 7:22a-6 and 7,
the Department and the Trust require recipients
of Trust and Fund loans and other assistance
to establish such programs for socially and
economically disadvantaged small business concerns,
to designate a project compliance officer, and
to submit to the Department and Trust procurement
plans for implementing the SED program. In other
words, IT'S THE LAW.
Will a project
or contract be penalized if the SED goal is not
achieved?
A project or contract will not be penalized
for not achieving the SED goal, however, a project
or contract will be penalized in the event the
contractor and/or project compliance officer
fails to document efforts to solicit and utilize
SEDs.
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