Service Fees (Extraordinary Time & Special) |
Copy Fees |
Pursuant to OPRA (C.47:1A-5c & C47:1A-5d), the Department will apply service fees for any extraordinary expenditure of time and effort to accommodate a request. The service fees will be based upon the actual direct cost of providing the service or extraordinary time. If the requester objects to the fee, the request is closed and access to the records is not granted.
An extraordinary time service fee will be charged for those requests that required the Department to expend extraordinary effort and time investigating, preparing and providing the responsive records. These requests normal require the involvement of numerous record custodians, file officers and staff through different Department Program Areas based on the general broadness of the request and not specifying a particular record but a category of records. The extraordinary time service fee is incurred prior to the Department notifying the requester due to the Department not being able to estimate the extraordinary time that may be required on a particular request until all of the staff needed to respond to the request have completed their activities. The Department charges $71.65/Hr Fee for Extraordinary Time (EOT) Service Fees.
A special service fee will be charged for the direct costs of any Department individual who is required to expend an extraordinary effort and time in order for the Department to provide the records. Such activities include but shall not be limited to converting electronic records from one medium to another medium, preparation of records for copying such as the disassembly (e.g. removal of staples & bindings) and re-assembly of files, reviewing of records for responsiveness and privilege information, redaction of records. |
Requesters can utilizes their own Copy Vendor Service or use the Department's Copying Unit to have copies of government records made. The DEP Fee for copies is a follows:
Hard Copies
| Letter & Legal size |
= $0.05 per page |
| Over-Sized Maps (Color) |
= $5.00 per map |
| Over-Sized Maps (B&W) |
= $3.00 per map |
* An extraordinary time service fee will be applied to all copy jobs where time is expended preparing the records to be copied (removing staples, bindings, etc) and reassembling the records. The Fee will be based on the direct salary costs of the individual making the copies.
Electronic Records
| Compact Discs (CDs) |
= $2.00 per CD |
| Digital Video Discs (DVDs |
= $2.00 per DVD |
|
| Mailing Costs |
Other |
| Mailing costs to ship copied records to requesters will be based on their selected shipping means (U.S. Postal Service, FedEx, or UPS) and be the direct costs for shipping. |
Pursuant to OPRA (C.47:1A-5d), the DEP will charge a special service fee that shall be reasonable and shall be based on the cost for any extensive use of information technology, or for the labor cost of personnel providing the service, that is actually incurred by the DEP or attributable to the DEP for the programming, clerical, and supervisory assistance required, or both, if a request is for a copy of a record:
- in a medium not routinely used by the agency;
- not routinely developed or maintained by an agency; or
- requiring a substantial amount of manipulation or programming of information
technology.
|
