Hazsite Home
	Software
	Documents
	Hazsite Help
	Hazsite News
	Contact Hazsite

Download the Entire Manual:

PDF (96 Kb)
MS Word (133 Kb)
Zip (55 Kb)
Self Extracting Zip (84 Kb)

Hazsite/EDS Documents EDSA

EDSA User's Manual, Part 2

EDSA version 5.00.0001 July 1999

START THE DATA CHECK

NOTE: There is a Status box at the top of the EDSA screen. Look here to determine the status of the EDSA system as you proceed, as well as for further instructions.

When running the Data Check, there are two ways to proceed. You may evaluate the ENTIRE DATASET, or you may evaluate the RESULTS FILE ONLY.

Figure 1: EDSA Program Startup Screen

Evaluate Results File Only

If you are a laboratory, or if you have received the HZRESULT file from a third party (such as the contracted laboratory), you may want to verify that this file is in the correct format before creating the HZSAMPLE and DTST files.

It should be noted that evaluating the results file only does not evaluate whether the HZSAMPLE file and the HZRESULT file are properly linked (e.g., share a common SAMPDATE and SAMPNUM combination specific to each sample). A result file may pass the RESULTS FILE ONLY evaluation, but the dataset may fail the overall evaluation if the sample number and sample date fields are not identical between the two files. Therefore, it is very strongly recommended that all datasets be evaluated in their entirety by the submitting party, regardless of whether a RESULTS FILE ONLY evaluation was performed.

To evaluate the results file only:

1. Insert into the A: drive the disk that contains the submittal.
2. Select the "Evaluate Results File Only" box (see Figure 2).
3. Click on the Start Data Check button.
4. The system will search for the disk in the A: drive.

NOTE: If you have put the data elsewhere (i.e., C: drive, network drive), and there is no disk in the A: drive, the EDSA program will skip the A: drive and instead check the C: drive. Please note that these instructions will discuss the steps to take when the data are on a disk in the A: drive.



Figure 2: "Evaluate Result File Only" Selection Box

A screen will appear, listing only the "HazSite" compatible files, which means files that are named DTST, HZSAMPLE or HZRESULT (see Figure 4). If no list of files appears, that means that the files were either named incorrectly or not submitted at all. You can click on the "Files of Type" pull down and select "All files." If the files are named incorrectly, a list of those files will now appear. The files need to be renamed to the correct names, or the EDSA program will not be able to evaluate the dataset.

5. Select any file in the directory (either DTST, HZSAMPLE, or HZRESULT), and then click on the "Open" Button. The HZRESULT file will then be evaluated.

Refer to the Section "File Processing," for what happens as EDSA evaluates the file format.

Evaluate Entire Dataset

1. Insert into the A: drive the disk that contains the submittal.

2. Make sure that the "Evaluate Results File Only" box IS NOT SELECTED (see Figure 3).

3. Click on the Start Data Check button.

4. The system will search for the disk in the A: drive.

NOTE: If you have put the data elsewhere (i.e., C: drive, network drive), and there is no disk in the A: drive, the EDSA program will skip the A: drive and instead check the C: drive. Please note that these instructions will discuss the steps to take when the data are on a disk in the A: drive.

Again, a screen will appear, listing only the "HazSite" compatible files, which means files that are named DTST, HZSAMPLE or HZRESULT (see Figure 4). If no list of files appears, that means that the files were either named incorrectly or not submitted at all. You can click on the "Files of Type" pull down and select "All files." If the files are named incorrectly, a list of those files will now appear. The files need to be renamed to the correct names, or the EDSA program will not be able to evaluate the dataset.

5. Select any file in the directory (either DTST, HZSAMPLE, or HZRESULT), and then click on the "Open" Button. The entire dataset will be checked.

6. Refer to the following section, "File Processing," for what happens as EDSA evaluates the file format.

 



Figure 3: "Evaluate Entire Dataset" screen

 

 



Figure 4: "Select Files to Evaluate" Screen

File Processing

1. As EDSA is checking the files, various screens will appear, detailing the progress of the program. Shown below is one of the screens (Figure 5):

2. Additional screens will indicate that the SAMPLE file is being processed and then that the RESULT file is being processed.

3. When EDSA is done checking the dataset, if the data are correctly formatted, you will see a message in the Status Box and Pop-Up screen that says "HAZSITE files have passed evaluation" (Figure 6).

4. If the data are not correctly formatted, a message box will appear on the screen, stating that "The files have not passed the EDSA check" (Figure 7A). After you click on the OK button in the message box, you will return to the main EDSA screen, and a message will appear in the Status Box at the top of the screen, stating "Please review error reports for …" This indicates where the source files (i.e., the dataset being evaluated) are located, as well as the location where the error reports have been written (Figure 7B).

NOTE: Error reports are written, regardless of whether the dataset passes or fails the EDSA format check.. If the files pass the check, both the sample and result error reports will state that "No (HZSAMPLE/HZRESULT) errors have been identified!" Refer to the following section (Review Error Reports) for descriptions of the different error reports generated by the EDSA program.



Figure 5: "Processing Samples" Screen



Figure 6: "Files Passed Evaluation" Screen



Figure 7A: "Files Failed" Screen



Figure 7B: "Files Failed" Screen

 

Previous	Table of Contents	Next