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NJSMART and ELLs Frequently Asked Questions

  1. How does NJSMART collect date of entry into a Bilingual/ESL program?
    NJ SMART collects LEP start date (the year, month, and day on which a student is identified by the district as being in need of language assistance services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10). This includes students being served in a language assistance program as well as students whose parents have refused language assistance program services.  
  1. How does NJSMART collect date of exit into a bilingual/ESL program?
    NJSMART collects LEP Exit date (the year, month, and day on which a student successfully completes a language assistance program or is determined to no longer be in need of language assistance services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10).  The field is mandatory for all students who have successfully completed an language assistance program or have been determined to no longer need language assistance services and/or a program.  
  1. How are students whose parents have refused Bilingual/ESL program services (Refusals) and their subsequent exit date for English Language Learner (ELL) status (Limited English Proficient, LEP) captured?
    The initial refusal will be captured as of October 15, 2015 in the LEP Exit Date field as REFUSED.  The field only accepts a valid date that is AFTER the LEP start date OR the word REFUSED.
  1. How do districts obtain information on a student who attended another school district in NJ?
    Districts need to work with their administration and get some access to NJ SMART in the district they are in.  If a student is now enrolled in their district, they have the ability to look at historical data from the student’s former district on EdAnalyzer.  However, they can’t access student data for any student who is not associated with the district they are in.
  1. How are former ELLs tracked after exit?
    This data element is calculated based on the LEP Exit Date, but the value is not captured or stored in NJ SMART.  It may be tracked in the Student Information System (SIS) in the district.  Much of this might be more delineated in the local system which would be the place for the districts to put their efforts so that their local SIS vendor meets their needs.
  1. How can an individual bring up an actual student’s record to show how his or her data is viewed in the NJSMART system?
    An individual student’s record contains the LEP start and end dates as well as the ACCESS for ELLs test results in district reports and in EdAnalyzer which are all in NJ SMART.  District personnel need to receive access to NJ SMART student data from the Homeroom Web User Administrator (aka WUA).