DOE A to Z: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z #

Certification & Induction

Chapter 9: A One-Stop Reference To Policies, Regulations And Implementation

Evaluation of School Personnel

Evaluation of Novice Teachers: Provisional Teacher Process (PTP)
1. Some school districts institute policies whereby a teacher must work a minimum number of days to be issued a summative evaluation rating under AchieveNJ. If a provisional teacher is hired mid-year and does not work the minimum number of days to be issued a summative rating, receipt of his or her standard certificate will be delayed. In this case, is there anything the candidate or district could do so as not to delay the candidate's receipt of his or her standard certificate?

School districts have full discretion to set policies requiring a minimum number of days worked to be issued a summative evaluation rating. School districts should communicate such policies to candidates upon hiring. The rules require a candidate to receive two summative evaluation ratings of effective or highly effective within a three year span to be eligible for the standard certificate. Therefore, if a mid-year hire is not issued a summative rating during his or her first year of employment  pursuant to district policy, he or she will have to work an additional year—and receive an additional effective or highly effective rating—before he or she becomes eligible for the standard certificate.

2. Non-public schools, including private P-3 providers are not required to evaluate teachers under AchieveNJ? What evaluation procedures must such schools follow in order to certify their provisional teachers?

For the purposes of certification, non-public schools must now designate novice teachers as Highly Effective, Effective, Partially Effective, or Ineffective for their annual summative evaluation.  For any teachers who began teaching in the 2015-2016 school year, non-public school personnel should utilize the long-standing PTP evaluation criteria that their school agreed to when they were approved to participate in the PTP.  They should then enter that into the PLRMS. This means you will no longer submit any paper summatives to the PTP.

3. Must a school district continue to submit provisional teachers' summative evaluation ratings to the Provisional Teaching Process (PTP) Office?

Rules adopted in November 2015 require provisional teachers who start teaching for the first time in the 2015-2016 school year or thereafter to receive two effective or highly effective final ratings within a three-year span to qualify for a standard certificate (see guidance).  The Department will keep track of provisional teachers' yearly summative evaluation ratings through the PLRMS.  Districts will not have to take any additional action to enter their provisional teachers' first summative evaluation rating into the PLRMS.  Instead, provisional teachers' first summative evaluation ratings will be automatically downloaded to the PLRMS using the data that districts verify and submit to the Department through the Evaluation Score Certification Tool (ESCT).  For further information, please see the guidance released by the Department here.

4. If a long-term substitute or long-term replacement can be evaluated for a standard certificate, why can't an assistant teacher with a CE be evaluated?

Teachers employed in public schools must be evaluated under AchieveNJ each year, including
Inclusion support teachers. Substitutes, paraprofessionals and student teachers who are not governed by the teacher evaluation rules of AchieveNJ.  However, districts have the discretion to decide if/how to evaluate substitutes and paraprofessionals and may choose to use aspects of AchieveNJ.  The Department recommends full evaluations using AchieveNJ for long-term substitutes who are working towards their standard certificate or may become hired permanently by the district.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

5. What do you do if you hire someone mid-year and he/she does not have a student growth objective (SGO)?

In order to receive a summative rating, a teacher must complete the protocols of AchieveNJ which include the requisite number of observations and multiple measures of student achievement, i.e., two SGOS or an SGO and a median Student Growth Percentile (mSGP) rating. For SGOs, it is best if teachers are present for a continuous nine-week period. In cases where this is not possible, the teacher should set SGOs for as much time as is available, provided that the teacher has an opportunity to have a significant impact on students' learning during that abbreviated period of time.  

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

6. In terms of mid-year hires, do such candidates who serve less than a year receive ratings in NJSMART?  Will they have a Staff Member Identifier (SMID)?

In the case of a mid-year hire, that candidate still must complete those components in order to achieve ratings necessary for progress toward their certificate.

Candidates with a SMID should be reported in the Provisional Licensure Registration Management System (PLRMS) located on NJ Homeroom and through the NJSMART staff evaluation submission.  

If the candidate does not have a SMID, they should be reported through PLRMS.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

7. Are charter schools required to use the AchieveNJ rubric?

In general, evaluation in charter schools is not governed by AchieveNJ.  However, charter schools must fulfill certain requirements of AchieveNJ to certify that novice teachers have earned two years of effective ratings and are eligible to receive a standard certificate.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

8. What about new employees who have previous evaluations set up in another school system through AchieveNJ and who are new to a district?

Any candidate who transfers to another district mid-year may not carry over observations or SGOs from the previous district (i.e., they may not "continue" the evaluation of the previous district).  Different evaluation instruments, training expectations and quality, as well as assurances from different chief school administrators would be prohibitive in making reliable the continuation of an evaluation from one district to another.

However, if the initial district completed all of the requisite AchieveNJ evaluation components,  that school district could forward the summative rating to the receiving district.

Note: Under proposed regulations for 2016-17, if a non-tenured teacher works less than 40% of the school year in the school district, the school district may conduct two, instead of three, observations.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

9. How should principals be advised to conduct annual evaluations for teachers who are hired in the middle of the school year?  Should their first annual be at the end of their first school year OR should it take place upon completion of their first full year of teaching (i.e. in the middle of the following school year)?

Even teachers who are not present for a portion of student school days may receive a summative evaluation rating, as long as they have both a practice score and a student achievement score meeting the minimum requirements.  These requirements are outlined in the document below.

If you are unsure if a staff member is supposed to be evaluated (or what the required timeframe is) please contact educatorevaluation@doe.state.nj.us for assistance.

10. If a new employee coming from a  previous district did complete all of the requisite AchieveNJ evaluation components, who can contact  the former district so that he/she can send the summative ratings to the new district?   Would they send these evaluations electronically? 

The previous district should submit the summative rating to the NJ homeroom tool (PLRMS).  If no record is in the automated system from the previous district, only the teachers themselves can reach back and acquire their previous score from their last district and then provide it to the new district.  Districts should not be releasing this type of information to each other.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

11. How do we keep up with long-term substitutes who come in for 70 days then leave and substitute in a different district? Do they get evaluated for just the 70 days?

The candidate would be evaluated for just the 70 days at the district's discretion and would need both the observation and student achievement (SGOs) requirements in order to receive a summative rating. 

N.J.A.C. 6A:9B-7.4(3) Time-period limitations for serving as a substitute

12. Which novice teachers are evaluated under the former licensing regulations?

Teachers hired prior to September 2016, i.e., teachers hired for the 2014-2015 or prior academic years who were under provisional licensure.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

13. Until what date do the former licensing regulations apply?

July 31, 2017

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

14. Which novice teachers are under the new licensing regulations?

Any candidate starting teaching in SY 2015-16 must complete a two-year provisional program and get evaluated pursuant to AchieveNJ ratings.
N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

15. Can a candidate receive two summative ratings in one year to be eligible for a standard license?

Evaluation is an annual process requiring collection of evidence, an annual conference and summative rating.  Two summative ratings cannot be generated within one year.   If you are unsure if a staff member is supposed to be evaluated (or what the required timeframe is) please contact educatorevaluation@doe.state.nj.us for assistance.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

16. How does AchieveNJ ensure that administrators have followed all of the standards set forth so that teachers are fairly and properly evaluated?
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For background on the AchieveNJ evaluation process, as well as an explanation for the measures for evaluating, refer to the below.

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

Call NJSMART at (800) 254-0295 or e-mail at njsmart@pcgus.com

17. How do charter schools submit evaluations?   What exactly is the process? 
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Everything is available when you log into the NJ SMART Portal.  If you need guidance, you  can  call NJ SMART at (800) 254-0295 or e-mail njsmart@pcgus.com

N.J.A.C. 6A:9B-8.7/Requirements for the standard certificate

Below are helpful links on the DOE web site:

http://www.state.nj.us/education/njsmart/staff/eval/ - this contains links to the training

http://www.state.nj.us/education/njsmart/download/eval/  - this contains all of the handbooks, Frequently Asked Questions (FAQs) and templates.

Call NJ SMART at (800) 254-0295 or e-mail njsmart@pcgus.com

18. What is the timeframe for someone to be working before they can be evaluated?

All teaching staff members must be evaluated annually.  The process begins with each new school year.  For long-term substitutes, districts have discretion to evaluate them according to a timeframe that best suits the district's needs. 
If you are unsure whether a staff member is supposed to be evaluated or what the required timeframe is please contact educatorevaluation@doe.state.nj.us  for assistance.

http://www.state.nj.us/education/njsmart/staff/eval/ - this contains links to the training

http://www.state.nj.us/education/njsmart/download/eval/   - this contains all of the handbooks, Frequently Asked Questions (FAQs) and templates.

19. If a first-year teacher in a nonpublic school is evaluated using an AchieveNJ- approved instrument (e.g., Danielson) and the teacher then goes to a public school, can the nonpublic evaluation still count as one year of effective teaching, or does the teacher still need to complete two more years in the public school?

Also then if the nonpublic evaluation for the first year is not AchieveNJ-approved, but another evaluation instrument is used, does the evaluation count if the teacher then goes to a public school?

Various aspects of AchieveNJ must be followed in nonpublic and charter schools in order for the evaluation of these teachers to be counted towards certification whether they remain in nonpublic or charter schools or move to a traditional public school environment after one year

http://www.state.nj.us/education/njsmart/download/eval/  - this contains all of the handbooks, Frequently Asked Questions (FAQs) and templates.

20. Can the principal at a private school submit the first summative rating at the end of June into PLRMS if the candidate started in March as a half-time teacher?

If all tenets of AchieveNJ can reasonably be followed, then a school may submit a summative rating even if the candidate didn't complete a full year.  If you are unsure whether a staff member is supposed to be evaluated or what the required timeframe is, see below:

http://www.state.nj.us/education/njsmart/staff/eval/ - this contains links to the training

http://www.state.nj.us/education/njsmart/download/eval/  - this contains all of the handbooks, Frequently Asked Questions (FAQs) and templates.