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2008-2009 Audit Summary Worksheet The following information is provided for independent school auditors. The manual and respective program will enable the auditors to prepare the Audit Summary Worksheet, which is required by the New Jersey Department of Education. Some of these files are large and may require significant time and computer resources. Again this year, the independent school auditor must submit the audsum diskette, along with the transmittal letter, to the school district. The school district will be responsible for transmission of the audit summary data via the web enabled DOENET. As a reminder, the data submitted on the audit summary worksheet diskette will be automatically downloaded into the 2010-2011 school district budget programs for the 2008-2009 actual columns. Therefore, the board secretaries/business administrators must receive copies of all reports generated from the diskette so they can attest to the accuracy of the data and sign off on the transmittal letter. If discrepancies in the 2008-2009 information are identified when the district receives the 2010-2011 budget program, corrections to these actual numbers can only be made through the submission of a new audit summary worksheet diskette by your office. This restriction has been our practice for the past ten years. In addition, we are asking that the special revenue funds be reported in the Audit Summary Worksheet on a budgetary basis of accounting as presented in the Combining Schedule of Revenues and Expenditures. A transmittal letter will automatically print when transferring the data to the DOE diskette. The transmittal letter and diskette should be sent to the school district. Both the auditor and the board secretary/business administrator should sign the transmittal letter. The completed diskette should be used in the transmission of the audsum data via Web Enabled DOENET by the school district. The transmittal letter should be sent by November 16, 2009 to:
IMPORTANT: Click on the following file to setup the audsum application: aud08.exe - double click on this file, click on OK and then click on set up. When prompted, press any key to continue. The window will close. To open the installed application, open the DOS prompt and type cd\audsum08 and hit enter. Next type aud08 and hit enter. The county selection screen will appear. CPA INSTRUCTIONS FOR ENSURING A VALID AUDSUM DISKETTE/USB KEY Please verify that the audsum disk/USB key contains a file called upload.zip. If you are having problems getting the application to create the appropriate UPLOAD file after you pass edits in the application, please take this extra step before sending the diskette or USB key to the LEA: Place the diskette in the disk drive, Open the dos prompt and type: Cd\a08#### <hit return> (FYI:#### = the lea code) You will see the zip file being created with a list of files that were zipped up. If you are not saving the zip file to the a: drive, please modify the command to reflect the appropriate drive. The following files make-up the technical documentation for the software. Download each and print them using the appropriate software.
DISTRICT INSTRUCTIONS FOR SUBMITTING All districts must submit the Audit Summary data by transmitting the files over the Web-enabled DOENET. The deadline for transmitting data this year is November 16, 2009. The signed transmittal letters can be sent to the DOE following this transmission. Follow these steps to transmit your data:
For additional information on the DOENET software, please refer to the technical manual on our website at: http://www.state.nj.us/education/data/collections/wdoenet/. |
