DOE A to Z: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z #
PRINT OR VIEW THE ENTIRE AUDIT PROGRAM
Introduction | PAGE |
Significant Changes | i |
Other Changes/Updates for 2014-2015 | iv |
Overview | xiv |
Outline for Comprehensive Annual Financial Report (CAFR) | xix |
Section I: General Compliance | |
Chapter 1 – Appointment, Scope and Declaration | I-1.1 |
Chapter 2 – Meetings and Minutes | I-2.1 |
Chapter 3 – ASSA, Charter School/Renaissance School Project Aid, SEMI & DRTRS | I-3.1 |
Chapter 4 – Budget & Transfers | I-4.1 |
Chapter 5 – Bids & Contracts/Purchasing | I-5.1 |
Chapter 6 – Chart of Accounts / Expenditure Classification | I-6.1 |
Chapter 7 – Reserved | I-7.1 |
Chapter 8 – Year End Procedures – Closing Out for GAAP | I-8.1 |
Section II: Specific Compliance | II-i |
Governmental Funds | |
Fund 10 (General Fund): | |
Board Secretary and Treasurer Reports | II-10.1 |
Cash Reconciliation | II-10.2 |
Petty Cash Funds | II-10.2 |
Summer Payment Plans | II-10.2 |
SSAE No. 16 Reports | II-10.2 |
Third Party Disbursements | II-10.3 |
Investments | II-10.3 |
Revenues and Receipts | II-10.5 |
Insurance Recoveries | II-10.5 |
Community Disaster Loans (CDL) | II-10.6 |
Other Reimbursements | II-10.6 |
Extraordinary Aid | II-10.8 |
District Taxes | II-10.8 |
Tuition (N.J.A.C. 6A:23A-17) | II-10.9 |
Reporting On-Behalf Payments | II-10.11 |
GASBS No. 68 – Pension Reporting | II-10.12 |
Compensation Reporting | II-10.21 |
Pensionable Wages | II-10.22 |
Refunds | II-10.23 |
Telecommunications Act of 1996 (E-rate) | II-10.23 |
Cancellations | II-10.23 |
Travel Expenditures | II-10.23 |
Health Insurance Policies | II-10.24 |
Sale and Lease-back Contracts | II-10.26 |
Required Maintenance | II-10.26 |
Restricted Appropriations/Balances | II-10.27 |
Capital Reserve Account – General Fund | II-10.27 |
Excess Surplus | II-10.31 |
Fund Balance Classifications | II-10.33 |
Deficit Due to Delay of One or More June State Aid Payments | II-10.41 |
Fund 20 (Special Revenue Fund): | |
TPAF Reimbursement | II-20.1 |
TPAF Reimbursement for Districts Required to Use SBB | II-20.2 |
Restricted State Aid | II-20.4 |
FEMA Reimbursements | II-20.4 |
Preschool Education Aid | II-20.5 |
Preparing the Preschool Restricted Aid Schedule | II-20.6 |
Capital Projects Fund (30), Debt Service Fund (40), and Permanent Fund (50) | |
Fund 30 (Capital Projects Fund): | |
Capital Projects | II-30.1 |
Bond and Note Authorizations | II-30.1 |
Bond Anticipation Notes | II-30.1 |
General Borrowing Authority | II-30.1 |
Bond Sales and Capital Projects Fund Activities | II-30.4 |
Capital Project Approval under EFCFA | II-30.4 |
Unexpended Bond Proceeds | II-30.5 |
Unexpended Project Funds – Other Funding Sources | II-30.6 |
School Development Authority (SDA) Grants under EFCFA | II-30.6 |
Overexpenditures | II-30.7 |
Rebatable Arbitrage | II-30.7 |
Secondary Market Disclosures | II-30.8 |
Lease Purchase Agreements | II-30.8 |
Financial Reporting | II-30.8 |
Capital Projects Fund Sample Schedules | II-30.10 |
Fund 40 (Debt Service Fund): [Not Applicable to Charter Schools or Renaissance School Projects] |
|
District Taxes | II-40.1 |
SDA Assessment | II-40.1 |
Debt Service Aid | II-40.1 |
Reporting | II-40.1 |
Transfers | II-40.2 |
Rebatable Arbitrage | II-40.2 |
Fund 50 (Permanent Fund) | |
GASB 34 Model for Permanent Funds | II-50.1 |
Proprietary Funds | |
Fund 60 (Proprietary Fund): | |
Enterprise Funds | II-60.1 |
Food Service – Enterprise Fund | II-60.1 |
SSAE No. 16 Reports | II-60.4 |
Insurance Recoveries and Impairment Losses | II-60.4 |
Sample Food Service Invoices and Allocations | II-60.5 |
Child Nutrition Program Requirements | II-60.10 |
National School Lunch Rate Schedule | II-60.25 |
Internal Service Fund (70), Trust & Agency Funds (80 & 90), Capital Assets, | |
and Long Term Liabilities | |
Fund 70 (Internal Service Funds) | II-70.1 |
Self Insurance (Risk Financing) | II-70.2 |
Fiduciary Funds: | |
Fund 80 (Trust Fund): | |
Trust Fund Reporting | II-80.1 |
Unemployment Trust Fund | II-80.1 |
Section 457 Deferred Compensation Plan | II-80.2 |
Fund 90 (Agency Fund): | |
Payroll Funds | II-90.1 |
Health Insurance Withholding | II-90.1 |
Section 125 Flexible Spending Accounts | II-90.2 |
Student Activity | II-90.2 |
Organizations Under the Auspices of the School | II-90.2 |
Fund Raising in Schools by Outside Organizations | II-90.3 |
Funds of Teacher Organizations and Parent/Teacher Organizations | II-90.3 |
Funds Collected by Teachers from Pupils for Immediate Purchase of Items | II-90.4 |
Capital Assets | |
Overview | II-CA.1 |
Reporting Capital Assets | II-CA.1 |
Capital Leases | II-CA.2 |
Construction in Progress | II-CA.3 |
Reporting Capital Assets Acquired Through Non-cash Grants | II-CA.3 |
Sample Format – Capital Asset Subsidiary Ledger | II-CA.3 |
Depreciation Expense | II-CA.3 |
Long-Term Liabilities | |
Overview | II-LT.1 |
Compensated Absences | II-LT.1 |
Pension and Other Postemployment Benefits (OPEB) | II-LT.2 |
Early Retirement Incentive Program | II-LT.2 |
Termination Benefits | II-LT.3 |
Arbitrage Requirements | II-LT.3 |
Single Audit: | |
Federal Audit Requirements | II-SA.1 |
State Audit Requirements | II-SA.2 |
AICPA Single Audit Guidance | II-SA.3 |
Risk Based Approach | II-SA.3 |
Schedules of Expenditures of Federal Awards and State Financial Assistance | II-SA.5 |
Federal Awards: Carryover/Deferred Revenue/Due Back to Granter | II-SA.5 |
Title I-Schoolwide and Blended Resource Requirements | II-SA.8 |
Fund 15 – GAAP Basis Expenditure Testing | II-SA.9 |
Fund 15 – Blended Resource Testing | II-SA.9 |
Fund 15 – Budgetary Basis Encumbrance Testing | II-SA.10 |
State Awards: Carryover/Deferred Revenue/Due Back to Granter | II-SA.11 |
Preparing the Schedules of Expenditures of Federal Awards and State Financial Assistance |
II-SA.11 |
Federal (CFDA) Numbers | II-SA.18 |
State Grant Account Numbers | II-SA.20 |
Sample Schedule A (Federal Award) | II-SA.21 |
Sample Schedule B (State Financial Assistance) | II-SA.22 |
Sample Schedules of Findings and Questioned Costs | II-SA.23 |
Sample Summary Schedule of Prior Audit Findings | II-SA.29 |
Federal OMB Circular No. A-133 - Refer to Circular on web site: | |
http://www.whitehouse.gov/sites/default/files/omb/assets/a133/a133_revised_2007.pdf | |
State Circular Letter No. 15-08-OMB - Refer to Circular at the NJOMB web | |
site: http://www.state.nj.us/infobank/circular/circindx.htm http://www.state.nj.us/infobank/circular/cir1508_omb.pdf |
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Section III: Reporting | |
Chapters 1-3 | |
Chapter 1 - Audit Criterion and Submission | III-1.1 |
Chapter 2 - Sample Opinion Reports | |
Directives for Auditor's Reports | III-2.1 |
Component Units | III-2.2 |
Independent Auditor's Report | III-2.2 |
Chapter 3 – Note Disclosures and Statistical Section | III-3.1 |
Sample Notes for Schedules of Expenditures of Awards and Financial Assistance | III-3.2 |
Financial Statement Disclosures – Overview and Sample Notes | III-3.5 |
GASBS 34 Model Illustration of Reconciliation - Notes to Required Supplementary Information |
III-3.14 |
Statistical Section | III-3.16 |
Outline of NJ Statistical Section (GASB 44) | III-3.17 |
Chapters 4-5 | |
Chapter 4 – Auditor's Management Report (AMR) | III-4.1 |
Schedule of Audited Enrollments (ASSA – districts) | III-4.22 |
Schedule of Audited Enrollments (charter schools) | III-4.22 |
Excess Surplus Calculation | III-4.30 |
Chapter 5 – Audit Summary Worksheet | III-5.1 |
Chapters 6-7 | |
Chapter 6 –Admin. Questionnaire, Audit Prep. Checklist & Independent Auditor's Questionnaire |
III-6.1 |
Chapter 7 – Synopsis; Corrective Action Plan (CAP); Certification of Implementation of Prior Year's CAP |
III-7.1 |
Chapter 8 – Quality Assessment Review (QAR) Checklist | III-8.1 |