June 18, 2004
|TO:||Directors, Private Schools for Students with Disabilities|
|FROM:||Richard Rosenberg, Assistant Commissioner
Division of Finance
In accordance with N.J.A.C. 6A:23-4.4(j), private schools for the disabled shall use the job titles that are in use in the public schools in accordance with N.J.A.C. 6A:9 and the list published each year by the Commissioner, or those approved in accordance with N.J.A.C. 6A:9-5.5. In accordance with N.J.A.C. 6A:23-4.2(r), a list of the recognized job titles pursuant to N.J.A.C. 6A:9 that require certification, and N.J.A.C. 6A:23-4.1 that require a bachelors degree, shall be published by the Commissioner. Private Schools for Students with Disabilities shall only hire staff or consultants in job titles that require certification or a bachelors degree if such titles are included on this list, or if such titles are unrecognized job titles for instruction that are approved in accordance with N.J.A.C. 6A:9-5.5. Private Schools for Students with Disabilities may use unrecognized administrative job titles, but maximum salaries of these titles are restricted in accordance with N.J.A.C. 6A:23-4.5(a)9.
Attached is a listing of the recognized job titles for Private Schools for Students with Disabilities. Private schools should use the titles from the attached listing but may apply for approval of an unrecognized title through the county superintendents office in the county the private school is located. Historically, county superintendents have approved few new unrecognized job titles since most proposed job descriptions either fall under an existing job title or the job description doesnt require certification.
The county superintendent reviews proposed job titles and job descriptions to determine the following: if the proposed job description requires certification and if a similar job title currently exists. If the proposed job description does not require certification, the request for approval of a new job title will be denied on the basis that it doesnt require certification. If the proposed job description may be fulfilled under an existing job title, the county superintendent will recommend that the school use the existing job title. If the proposed job description requires certification and cannot be performed under an existing job title, the county superintendent will make a determination of the appropriate certification and title for the position.
Additionally, the county superintendent annually reviews all previously approved unrecognized position titles, and determines whether such titles shall be continued for the next school year. The private school for the disabled must annually reapply for such approval. In accordance with N.J.A.C. 6A:23-4.5(a) 57, the costs of salaries and fringe benefits of unrecognized position titles which are not properly approved in accordance with N.J.A.C. 6A:9-5.5 are considered non-allowable costs. Retroactive approvals of unrecognized job titles will not be granted beginning in the 2004-2005 school year.
Please forward this information to the appropriate personnel in the schools administrative offices including the school business manager.
If you have any questions, please contact Jim Verner at (609) 984-4229 or Elise Sadler-Williams at (609) 777-4483.
RR:JV/2004-2005 recognized job recognized titles.doc