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Temporary Emergency Impact Aid for Displaced Students

Hurricane Education Recovery Act
Temporary Emergency Impact Aid for Displaced Students
Guidelines

Printable Version (66 kb PDF)

Timelines:

  • Signed into law

December 30, 2005    

  • Notice published in Federal Register

January 12, 2006

  • Parent application due to nonpublic school

January 24, 2006

  • Nonpublic School Certification form and parent applications due to LEA

January 25, 2006

  • LEA applications due to NJDOE

January 26, 2006

  • NJDOE application due to USDOE

February 2, 2006

  • Nonpublic School Certification form and parent applications due to LEA

February 9, 2006

  • LEA submits third quarter counts for both public and eligible nonpublic schools, including any revised counts for first and second quarters (based on verification of students’ eligibility), if appropriate

February 10, 2006

  • Nonpublic School Certification form and parent applications due to LEA

April 7, 2006

  • LEA submits fourth quarter counts for both public and eligible nonpublic schools, including any revised counts, if appropriate

April 10, 2006

  • Obligation period ends

July 31, 2006

  • Liquidation period ends

October 30, 2006

  • Final report due to NJDOE

November 15, 2006

Purpose:
The Temporary Emergency Impact Aid for Displaced Students program provides funds to eligible local educational agencies (LEAs) to assist with the cost of educating students displaced by hurricanes Katrina and Rita who are being served by LEAs during the school year 2005-2006, and to make immediate impact aid payments to accounts established on behalf of displaced students who are attending eligible nonpublic schools located in areas served by LEAs.

Project Period:
September 1, 2005 – July 31, 2006

Definitions:
Eligible Local Educational Agency (LEA): A local educational agency that serves:

EligibleNonpublicSchool: A nonpublic elementary or secondary school that:

Note:  The nonpublic school must waive tuition or reimburse tuition paid in order to receive funds under this program.

Displaced Student: A student for whom LEAs may receive payments is one who:

Note:  A nonpublic school student must have been enrolled in the eligible nonpublic school prior to December 30, 2005.

* The affected counties include:

Alabama:
Baldwin, Bibb, Choctaw, Clarke, Colbert, Culliman, Greene, Hale, Jefferson, Lamar, Lauderdale, Marengo, Marion, Mobile, Monroe, Perry, Pickens, Sumter, Tuscaloosa, Washington, Wilcox, and Winston Counties

Florida:
Bay, Broward, Collier, Escambia, Franklin, Gulf, Miami-Dade, Monroe, Okaloosa, Santa Rosa, and Walton Counties

Louisiana:
All parishes

Mississippi:
Adams, Alcorn, Amite, Attala, Benton, Bolivar, Calhoun, Carroll, Chickasaw, Choctaw, Claiborne, Clarke, Clay, Coahoma, Copiah, Covington, DeSoto, Forrest, Franklin, George, Grenada, Greene, Hancock, Harrison, Hinds, Holmes, Humphreys, Issequena, Itawamba, Jackson, Jasper, Jefferson, Jefferson Davis, Jones, Kemper, Lafayette, Lamar, Lauderdale, Lawrence, Leake, Lee, Leflore, Lincoln, Lowndes, Madison, Marion, Marshall, Monroe, Montgomery, Neshoba, Newton, Noxubee, Oktibbeha, Panola, Pearl River, Perry, Pike, Pontotoc, Prentiss, Quitman, Rankin, Scott, Sharkey, Simpson, Smith, Stone, Sunflower, Tallahatchie, Tate, Tippah, Tishomingo, Tunica, Union, Walthall, Warren, Washington, Wayne, Webster, Wilkinson, Winston, Yalobusha, and Yazoo Counties

Texas:
All counties

Application Process:

LEA Requirements:

Quarters One and Two:
By January 26, 2006, the LEA must identify the number of eligible students displaced by hurricanes Katrina or Rita, including separate counts of the number of students without disabilities and the number of students with disabilities, who are enrolled in both public schools and eligible nonpublic schools as of October 1, 2005 and December 1, 2005. 

Note:  Failure to meet the January 26, 2006 submission deadline will result in the LEA’s becoming ineligible for funding under the Hurricane Education Recovery Act.

Quarter Three:
By February 10, 2006, the LEA must identify and report, using a copy of the original application, the number of eligible displaced students who are enrolled in both public schools and eligible nonpublic schools as of February 1, 2006.  LEAs should also include revised counts for the first and second quarters, if appropriate.

Quarter Four:
By April 10, 2006, the LEA must identify and report, using a copy of the original application, the number of eligible displaced students who are enrolled in both public schools and eligible nonpublic schools as of April 1, 2006.  LEAs should also include any revised counts through the third quarter, if appropriate.

NonpublicSchool Requirements:

Quarters One and Two:

Quarter Three:

Quarter Four:

Note:  The eligible nonpublic school must maintain, on file, a copy of the Parent Applications, the original registration forms and a copy of the Nonpublic School Certification forms.

Verification of Status as a Displaced Student:
LEAs must document that on August 22, 2005, each such student resided in, and was enrolled or eligible to be enrolled in a public or eligible nonpublic school within the disaster areas covered by the declarations for hurricanes Katrina and Rita.  Examples of documentation include, but are not limited to, a transcript from the student's former school, a student registration form with a former address within the disaster areas, verification of enrollment from an SEA, a utility bill, or a copy of a parent's driver's license.

The nonpublic school should encourage parents or guardians of eligible nonpublic school students to cooperate in meeting all applicable program requirements by promptly providing the required data and supporting documentation to the nonpublic school.  The nonpublic school must forward the required data and supporting documentation to the LEA in a timely manner.

Amount and Uses of Funds:
Amount of Funds:
The maximum amount of emergency impact aid available for the 2005-2006 school year is based on the following:
LEA:

EligibleNonpublicSchool Students:  
The lesser of:

OR

The NJDOE will make quarterly payments to the LEAs only for each quarter that the displaced students are enrolled in the schools in the LEAs or the eligible nonpublic schools.  If the amount of available funding to the NJDOE for each quarter is insufficient to make the payments in full, the NJDOE will proportionately reduce each LEA’s payment.  The LEAs must make payments to all accounts established for displaced students enrolled in eligible nonpublic schools within fourteen (14) days of receiving its allocation. 

Note: Additional information regarding accounts for displaced students enrolled in eligible nonpublic schools will be published by January 24, 2006.

Note: The NJDOE will retain one (1) percent for administration of the program.

Obligation Period:

Uses of Funds:
Program funds may be used for expenses incurred only for the school year 2005-2006.  These funds may be used to provide instructional opportunities for eligible displaced students and for expenses the LEAs and/or eligible nonpublic schools incur in serving these students. Examples of allowable expenses include:

An LEA may use up to two (2) percent of its allocation for administration of the program.

Funds received under this program for students with disabilities may be used only to pay for special education and related services consistent with IDEA.

Funds may NOT be used for construction or major renovation of schools.

Recordkeeping:
LEA Requirements:

NonpublicSchool Requirements:

Final Reports:
An eligible nonpublic school must submit a Final Report to the LEA, which will be incorporated into the LEA’s Final Report.

LEA Requirements:
LEAs must submit a Final Report:

NonpublicSchool Requirements:
Eligible nonpublic schools must submit to the LEA a Final Report:

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