NJSMART - Documents for Download

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Documents for Download

NJ SMART created many documents to assist districts with the data submission process and SID issuance. The documents are available for download, and include memoranda; NJ student data handbooks; template files; and documents on the SID management process.

For additional information or questions on any of the documents, please call NJ SMART at (800) 254-0295 or send an e-mail to NJSMART@pcgus.com.

References:

NJ SMART County District School Codes v13 *Updated 1/11/12
NJ SMART Country Codes (116 kb PDF)
Federal Register document on Proposed Guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity (Aug. 7, 2006)
Language Codes *Updated 11/9/11
Post-Secondary Institutions *Updated 8/30/11
A detailed FAQ section is available in the “Help” tab on the NJ SMART portal: www.njsmart.org

SID Management:

SID Management Student Data Handbook v2.0 *Updated 7/14/11
SID Management Template A – intended for districts without an SIS who are manually entering data in the XL file *Updated 8/2/11
SID Management Template B – intended for districts with an SIS, who will not be entering data directly into the XL file *Updated 8/2/11

Special Education Data Submission:

Special Education Student Data Handbook v3.2 *Updated 08/26/11
Special Education Template A – intended for districts without an SIS who are manually entering data in the XL file *Updated 8/2/11
Special Education Template B – intended for districts with an SIS, who will not be entering data directly into the XL file *Updated 8/2/11

State Data Submission:

State Submission Student Data Handbook v3.1 *Updated 11/9/11
State Submission Template A – intended for districts without an SIS who are manually entering data in the XL file *Updated 11/9/11
State Submission Template B – intended for districts with an SIS, who will not be entering data directly into the XL file *Updated 8/2/11

Career and Technical Education (CTE) Data Submission:

Pre-ID Data Submission:

Pre-ID Submission Student Data Handbook v3 *Updated 11/17/11
Pre-ID Submission Template A - intended for districts without an SIS who are manually entering data in the XL file *Updated 12/9/11
Pre-ID Submission Template B – intended for districts with an SIS, who will not be entering data directly into the XL file *Updated 10/19/11

Access for ELLs

Optional Submissions:

Optional Submission Student Data Handbook v1.1 *Updated 11/3/11
Discipline Template – for the Discipline Data submission of the Optional Submission set
Program Enrollment Template – for the Program Enrollment Data submission of the Optional Submission set
Credits Earned Template – for the Credits Earned Data submission of the Optional Submission set

SMID Management:

Staff Member ID (SMID) Submission Handbook v0.1 *Updated 9/2/11
Staff Member ID (SMID) Submission Template A - intended for districts without an SIS who are manually entering data in the XL file
Staff Member ID (SMID) Submission Template B – intended for districts without an SIS, who will not be entering data directly into the XL file

Staff Submission:

Staff Submission Data Handbook v0.1 *Updated 10/11/11
Staff Submission Template A – intended for districts without a SIS who are manually entering data in the XL file *Updated 11/9/11
Staff Submission Template B – intended for districts without a SIS, who will not be entering data in the XL file * Updated 11/9/11
Job Codes and Job Code Subcategories *Updated 11/3/11
Alternate Route Providers *Updated 10/12/11
Prep Programs *Updated 9/28/11
Language Codes *Updated 11/9/11

High School Graduation Report:

An Introduction to the 4-Year Graduation Rate in New Jersey *Updated 9/12/11
High School Graduation Report FAQ *Updated 7/13/11
A User Guide to the High School Graduation Cohort Status Profile Report

Official Communication: