Click on a topic below to go directly to the related Q&A.
For Nonpublic Schools:
For School Districts:
For Nonpublic Schools
Q: I want to open a new nonpublic school. What do I need to do?
A: To open a nonpublic school, you must follow all regulations for opening a business in the state, as well as all local safety and building codes. For more information on starting a business in New Jersey, visit: http://www.nj.gov/njbusiness/starting/. Contact your local authorities for more information regarding building and safety codes.
Q: How do I register my nonpublic school with the NJDOE?
A: You must complete the nonpublic New School Registration Form and fax it to the number indicated on the bottom of the form.
Q: How does my nonpublic school become eligible to receive state aid?
A: To receive 192/193 funding, your school must be registered and you must request services by September 26 to receive full funding for the school year. Registration and the request of services after September 26 entitles your eligible students to 192/193 services at prorated amounts. The prorated percentages decrease each month as the school year progresses. Funds for services will not be dispersed after May 30 of the current school year. Note that prorated percentages do not apply to examination and classification services. These services will be fully funded throughout the school year. Full entitlements for 192/193 services will be allocated for your school in subsequent years, as long as your school remains registered with the NJDOE.
To receive nursing services, technology, security and textbook, your school must complete the Nonpublic School Enrollment Report, which can be accessed starting in November through the NJDOE Homeroom Page. Prior to the opening of the enrollment report, all nonpublic school administrators will receive an email from Nonpublic School Services with instructions on how to access the enrollment report along with your school's user ID and password.
Your school's enrollment information as of the last school day prior to October 16 is used to determine your school's allocation for nursing, technology and textbook services for the following school year. The Nonpublic School Enrollment Report must be completed each year to continue to receive services for subsequent years.
Q: How are IDEA Part B funds determined for the students with disabilities enrolled in my nonpublic school?
A: IDEA Part B funding for nonpublic schools is based on a proportionate share calculation using enrollment information collected by public school districts (through NJSMART) in October of each year. This number generates the allocation for the following year. The proportionate share amount of Part-B funds is equal to the number of students with disabilities ages 3-21 that were reported as of the last school day prior to October 16. This number is then divided by the total number of students with disabilities ages 3-21 (public and nonpublic in your district) that were reported as of the last school day prior to October 16, and then multiplied by the total IDEA-B basic allocation for your district. Please go to U.S. Department of Education website for additional information.
Q: How are Title I allocations determined for my nonpublic school?
A: Title I funding is allocated to the Title I districts in which your eligible students reside at the same per-pupil amount as public school students residing in Title I districts. The Title I district of residence is responsible for providing supplemental services (i.e. additional learning opportunities) directly to eligible nonpublic students. Services provided cannot benefit the entire school, as these services are only for nonpublic students that meet the established eligibility criteria. Please go to Equitable Participation of Nonpublic Students for Title I for additional information.
Q: How are Title II A allocations determined for my nonpublic school?
A: Under the Title II A program, nonpublic school teachers, principals and other educational personnel are eligible to participate to the extent that the district in which the nonpublic school is located uses funds to provide for professional development for teachers and other school personnel.
Funds awarded to the state and district under Title II A are subject to the uniform provisions of Section 9501 of the ESEA (Participation by Private School Children and Teachers). The statute requires districts to provide nonpublic school students, their teachers and other educational personnel with educational services on an equitable basis and in a timely manner. Please see the Improving Teacher Quality (ESEA Title II, Part A) guidance document for additional information.
Q: How are Title III immigrant allocations determined for my nonpublic school?
A: Title III services are supplemental to Chapter 192 ESL services and allocations are based on the number of students reported by the district as receiving Chapter 192 ESL services in October of each year. This number generates the allocation for the following year. Title III immigrant allocations are based on the eligibility of your district for such funds. Eligibility is based on the combined number of public and nonpublic immigrant students in your district. In order to receive a Title III immigrant allocation in any year, districts must enroll and report a minimum number of immigrant students of 20 and demonstrate a two percent or higher increase in the number of eligible immigrant students as compared to the average enrollment of the previous two years. If your school district is eligible, your nonpublic school will also receive corresponding services and the allocation would be based on the number of eligible students reported. Please go to Title III of the Elementary and Secondary Education Act for additional information.
Q: Are there state and federal aid programs for which my nonpublic school is not eligible because we are a for profit entity?
A: Yes, for profit nonpublic schools are not eligible for transportation services (state funded) and the following federal programs: IDEA, Title I, Title IIA and Title III. Please see the Nonprofit/Profit Status table which summarizes this information.
Q: Does the NJDOE accredit nonpublic schools?
A: The NJDOE does not accredit nonpublic schools. Nonpublic schools do not need accreditation to be recognized by the state of New Jersey. Accreditation is optional and would be provided through an independent accreditation agency.
Q: If my nonpublic school moves out of the boundaries of the public school district (after the Nonpublic School Enrollment report has been completed) to which my nonpublic state and federal funds are allocated, do the funds follow to the new public school district of location?
A: Yes. However, you must advise the NJDOE of your school's change in address by completing the Existing School Change Form. This accommodation can be made until the beginning of July prior to the start of the new school year. Once funds have been disbursed, the district becomes responsible for redirecting them to you. You must contact the business administrator from your prior district to ensure that services are provided to the eligible students in your nonpublic school. The one exception is Title IIA funding. These funds cannot be transferred from one public school district to another during the course of the school year. Instead, these funds will be allocated to the district of location the following school year.
Q: Do I need to inform the NJDOE if my nonpublic school closes?
A: Yes, you should complete the Existing School Change Form. There is a field in the form where you can indicate that your nonpublic school is closing.
Q: Does the Scholastic Student-Athlete Safety Act require nonpublic schools to retain the services of a school physician since the PPE form requires the school physician's signature?
A: No, nonpublic schools do not need to have a school physician sign the PPE form because there is no statutory requirement that nonpublic schools employ a school physician.
Q: Where can I find information about School Health Services, including FAQs and resources?
Q: What do I need to know about the latest epinephrine requirements?
A: On February 5, 2015, an act concerning the emergency administration of epinephrine to students for anaphylaxis (P.L. 2015, c.13), was signed into law. The law adds two new requirements for districts and nonpublic schools to maintain a supply of epinephrine and permit administration of epinephrine to any student having anaphylactic reaction. Please see some key provisions of the law below.
The policy developed by a board of education or chief school administrator of a nonpublic school shall:
(1) permit the school nurse or trained designee to administer epinephrine via a pre-filled auto-injector mechanism to any pupil when the nurse or designee in good faith believes that the pupil is having an anaphylactic reaction; and
(2) require each public and nonpublic school to maintain in a secure but unlocked and easily accessible location a supply of epinephrine auto-injectors that is prescribed under a standing protocol from a licensed physician, and is accessible to the school nurse and trained designees for administration to a pupil having an anaphylactic reaction.
The new requirements of the law go into effect at the start of the 2015-16 school year.
The law applies to nonpublic schools offering education for grades kindergarten through 12, or any combination of them.
1) The law does not prescribe how the new requirements are to be implemented in many cases. For example, while the new provision in the law allows a school nurse and trained designees to administer the epinephrine, it is up to the nonpublic school to determine how this training will occur.
2) The nonpublic schools will need to develop their own policies to ensure that they adhere to the law's requirements.
See 18A:40-12.5 Section 1a-e for requirements for students with known potential need for administration of epinephrine for anaphylaxis.
Q: Where can I find more information on the requirements of the Scholastic Student-Athlete Safety Act?
Q: Where can I find additional information on the requirements of Janet's Law?
A: Please see the Frequently Asked Questions (FAQ) document that was developed for Janet's Law.
Q: What forms/documents are required as part of a nonpublic school's interscholastic or intramural athletic participation package?
A: The following forms/documents are required in all interscholastic or intramural athletic participation packages:
Q: Is the nonpublic school required to retain a copy of each health care provider's Certificate of Completion following review of the Student-Athlete Cardiac Screening professional development module?
A: No. Health care providers are not required to provide a copy of the Certificate of completion to the nonpublic school. Health care providers are only required to sign the certification statement on the PPE form attesting to completion of the PD module. The nonpublic school is required to retain the original signed statement on the PPE form to attest to the qualification of the health care provider to perform the physical examination of a student.
Q: Do district purchasing policies apply to purchases for nonpublic schools for State-funded programs?
A: Yes. All purchases for nonpublic schools with State funds have to be made by the district and the district must follow the district and State purchasing rules and policies.
Q: Do State purchasing regulations apply to nonpublic schools?
A: State purchasing regulations apply to districts that are purchasing services or products that are required through State-funded nonpublic school programs. The district Board of Education must ensure that procurement and expenditures are made in accordance with the requirements of Public School Contracts Law (see N.J.S.A. 18A:18A et seq.) and Local Public School Contracts Laws Administrative Code (N.J.A.C. 5:34-1 et seq.). Find information on Public School Contracts requirements on the Department of Community Affairs' website.
Q: Does the district make the decision about which vendors/providers it will use to purchase the services/technology/equipment for the Nonpublic Security Aid Program and other State nonpublic school programs? Can nonpublic schools specify/request the vendors/providers for the Nonpublic Security Aid Program and other State nonpublic school programs?
A: The district makes the final decision about which vendors/providers it will use, however, the district and nonpublic schools should engage in consultation prior to making a determination. The Nonpublic Security Aid Program requires the resident district to purchase allowable items for the nonpublic school after timely and meaningful consultation between the nonpublic school and district. The goal of timely and meaningful consultation is to reach agreement on how to provide effective programs for eligible students, which may include a discussion of the pros and cons of different vendors/providers. Items/services agreed upon are ultimately purchased by the district after consideration of all procurement processes. All State-funded nonpublic school programs have guidance documents that provide program-specific guidelines on allowable purchases and service providers.
The district must follow its own purchasing policies and use due diligence to properly procure items/services for nonpublic schools. This includes proper bid and quote requirements if the total cost exceeds the thresholds. Find the State bid and quote requirements on the Department of Community Affairs' website. Public School Contracts Law 18A:18A-1 et seq. requires the procurement process be an open and competitive process.
Q: Must the district use State-approved vendors?
A: It is not a requirement for districts to purchase from State-approved vendors. The district Board of Education may use other methods, such as public advertisement for bids and bidding, provided they follow the district and State purchasing rules.
Q: How does the bid threshold work? Is the threshold on a per vendor basis (i.e., all purchases from the nonpublic schools are aggregated by the district and bid out), so the bid threshold applies to the aggregated amount rather than on a per nonpublic school basis?
A: As of July 1, 2015, the statutory bid limit is $40,000 for districts with a qualified purchasing agent (QPA) and $29,000 for districts without a QPA. This means that any specific item, class of items, and/or services of a similar nature, purchased by the school district Board of Education totaling in the aggregate more than $40,000 ($29,000) for the entire year, must be competitively advertised for bid. This restriction is for the entire district and not by location or schools. (Refer to N.J.S.A. 18A:18A-8 Contracts not to be divided).
The following information can be found on the Department of Community Affairs website.
Local Public Contracts Law and the Public School Contracts Law
|Bid Threshold||Bid Threshold||Quotation Threshold|
|LPCL Units without QPAs||$17,500||$2,625|
|PSCL Units without QPAs||$29,000||$4,350|
|LPCL & PSCL Units with QPAs||$40,000||$6,000|
QPA= Qualified Purchasing Agent
Q: Can nonpublic schools participate in joint purchasing agreements that exist between districts?
A: N.J.S.A 18A:18A-11 was amended by P.L.2013, c.262 effective Jan. 17, 2014 to permit a joint purchasing agreement between the boards of education of two or more school districts to include as a participating body a nonpublic school located within the municipalities that comprise those school districts.
Q: Where can I find information on the list of state-approved vendors?
A: The state-approved vendor list can be found at: http://www.state.nj.us/treasury/purchase/pricelists.shtml. It should be noted that nonpublic schools do not have to follow state purchasing regulations. The indicated pricing should be used for informational purposes only as vendors may not adhere to quotes listed when doing business directly with a nonpublic school. Information on becoming a state approved vendor can be found at: http://www.state.nj.us/treasury/purchase/doingbusiness.shtml.
For School Districts
Q: Is the change to the December 2016 Guidelines for Auxiliary and Remedial Services that requires school districts to verify student eligibility for services and sign the 407-1 form effective for the 2017-18 school year?
A: No, the past practice that allowed a school district to authorize a third-party provider to complete the disposition section of the 407-1 form may continue for the 2017-18 school year. Entering into an agreement with a third-party provider does not relinquish district responsibility for the oversight of Chapter 192 and Chapter 193 services.
Q: Is the district required to keep the original 407-1 forms and supporting documentation for record-keeping purposes?
A: Yes, the district is required either to have access to an electronic version of the forms and supporting documentation or keep the originals for audit purposes.
Q: When providing Ch. 192/193 services to eligible nonpublic school students, to what extent does the nonpublic school administrator have control over whether the services are provided as push-in or pull-out?
A: The nonpublic school administrator does not have input into the decision over whether the services are delivered as push-in or pull-out. This decision is made by the district/service provider based on the Individual Student Improvement Plan (Ch. 192) and the Service Plan (Ch. 193), which is prepared by the Service Plan Team and includes the student's parent.
Q: If a student enters a nonpublic school from a public school district, what is the established level of proficiency on the PARRC that allows the student to be eligible for support in language arts literacy and/or mathematics through Chapter 192 services?
A: If a student enters a nonpublic school from a public school district prior to October 1, the nonpublic school may use the scores from the previous spring's New Jersey statewide testing program. A student is determined eligible for support in language arts literacy and/or mathematics if his/her scores fall below Level 4 (scale score of 750) on the appropriate subject area of the PARCC, with the exception of the following three high school assessments:
The established level of proficiency for these three assessments is Level 3 (scale score of 725). Consequently, when using one of these three tests to determine eligibility, the student's score must fall below Level 3 (scale score of 725) to be considered eligible for services.
Please see the Guidance for Chapter 192 & 193 Programs for additional information on student eligibility.
Q: Are Educational Services Commissions and Special Services School Districts required to evaluate their Chapter 192 and 193 teachers according to the parameters specified in AchieveNJ?
A: Yes. All certified, tenured or tenure-track teachers are required to be evaluated through AchieveNJ. Since Chapter 192/193 teachers aren't traditional classroom teachers, student growth objectives (SGOs) should focus on program implementation, such as levels of intervention and teacher-student communication. For more information on AchieveNJ, visit the AchieveNJ website or email questions to Educatorevaluation@doe.state.nj.us.
Q: Must a student's service plan be amended if the funding source for the provision of services changes from federal (IDEA) to state (Chapter 193) or vice versa?
A: Yes, if the service plan does not correctly reflect the funding source for the services, then the service plan must be amended. Note that the funding sources for the services for a particular student should be discussed during the consultation process so that amendments to service plans can be avoided.
Q: Can a district seek reimbursement under Chapter 193 for an identification meeting where a determination was made not to conduct an initial evaluation to determine eligibility for special education and related services?
A: No, an identification meeting that does not result in a child being evaluated to determine eligibility for special education and related services is not eligible for reimbursement through Chapter 193 funds.
Q: If a reevaluation planning meeting is conducted and a decision is made that no additional student assessment is needed to determine continued eligibility, can the district receive funding for this reevalution under Chapter 193?
A: No, in order to qualify for Chapter 193 funding, both a reevalution and an initial evaluation must include at least two assessments.
Q: If a parent provides an evaluation completed by an outside agency to the child study team, and the CST determines to accept that evaluation, does that accepted evaluation count as one of the two assessments required for payment for an initial evaluation or reevaluation?
Q: What is the appropriate district funding category under Chapter 193 for an evaluation to determine eligibility for speech and language services only?
A: The appropriate district funding category under Chapter 193 for an evaluation to determine eligibility for speech and language services only is the "speech correction" funding amount provided in N.J.S.A. 18A:46-19.8.
Q: Can an evaluation of speech-only students be funded as an "initial evaluation or reevaluation for examination and classification"?
A: No, The evaluation of speech-only students may not be funded as "initial evaluation or reevaluation for examination and classification," as the "speech correction" funds include both evaluation and services for speech correction.
Note: If available, IDEA funds may be used to provide the speech correction services, thus allowing the state's full per-pupil dollar amount for speech correction to be expended on the speech-only evaluations. The use of IDEA funds must be discussed separately during the consultation process between the school district and the nonpublic school. Funding for evaluation (initial, reevaluation, annual evaluation and speech-only evaluation) to determine eligibility for special education services is provided only through Chapter 193 and not through IDEA, while all other special education services for nonpublic school students must be provided through IDEA funds before 193 funds are expended.
If a student (resident or nonresident) is referred for an initial evaluation or reevaluation to determine eligibility for special education programs and services, including speech, then the "initial evaluation or reevaluation" funding amount should be used. The full child study team, including a speech-language specialist, must be convened.
Q: May a district use Chapter 193 funds to provide for an evaluation, to determine eligibility for speech and language services only, for a nonpublic student who is not a resident of New Jersey?
A: Yes, and as with students who are residents of New Jersey, the appropriate district funding category under Chapter 193 for an evaluation to determine eligibility for speech and language services only for a nonpublic student who is not a resident of New Jersey is the "speech correction" funding amount provided in N.J.S.A. 18A:46-19.8.
Q: May a district use Chapter 193 funds to provide speech and language services for a nonpublic student who is not a resident of New Jersey?
Q: If a nonpublic school student is found eligible for special education and related services as a result of an evaluation through Chapter 193 and the parents/guardian decline services, what are the responsibilities of the school district with regard to the development of a service plan and documentation of the student's eligibility?
A: Since the student was found eligible for special education and related services, the school district of location is required to document this by reporting the student in NJSMART, through SID Management, as a student who is eligible, but is not receiving, services. No service plan should be developed if the student will not be receiving any federal or state funded services, however, an annual review must be conducted because the student remains eligible, pursuant to N.J.A.C. 6A:14-3.7(i). Additionally, a reevaluation must be completed within three years (or sooner if requested by the parents/guardian or teacher) to determine if the student continues to be eligible for services, in accordance with N.J.A.C. 14-3.8(a).
Q: In the case of a parent's declination of Ch. 193 and IDEA services, no service plan would be developed because the student will not receive state or federally funded services. The student, however, remains eligible for services and, therefore, is eligible for annual evaluation and re-evaluation every three years, in accordance with N.J.A.C. 6A:14-3.7(i) and 6A:14-3.8(a), respectively. In such a scenario, who is responsible for initiating the annual reviews and the re-evaluations: the parent, the nonpublic school, the service provider or the district?
A: The district or the service provider (as specified in the contract) is responsible for initiating the annual reviews and re-evaluations, and, in accordance with N.J.A.C. 6A:14-2.3(a), must obtain parental consent by ensuring a 407-1 form is completed before any review is conducted. If the parent fails to submit a 407-1 form documenting consent, the district is no longer required to conduct the evaluation.
The annual reviews and re-evaluations must be initiated by the district/service provider for as long as the student remains eligible. The student is no longer eligible for services when the parent/guardian revokes consent for such services, in accordance with N.J.A.C. 6A:14-2.3(c), or the child study team declassifies the student due to not meeting the eligibility criteria.
Q: What is Chapters 192/193 additional funding?
A: Chapters 192 and 193 additional funding may be provided to serve additional nonpublic school students who have been identified as needing these services after the annual funding allocations have been set. Legislation enacted in 1984 permits districts to request additional funding when the present funding level is insufficient to provide services for the additional students identified.
Q: How do I obtain additional funding for Chapters 192/193?
A: Additional funding for Chapters 192/193 must be requested through the online application at http://homeroom.state.nj.us/. The application is ADDL - Ch 192-193 Funding Statement and Additional Funding Request.
Q: How are Chapters 192/193 additional funding requests funded?
A: Unexpended Chapters 192/193 entitlements from the prior school year, refunded to the Department of Education, are the funding source for additional funding requests in the current school year. The Department's ability to provide additional funding is dependent upon the availability of prior year refunds.
Q: What is the deadline for submitting additional funding requests each month?
Q: What happens to unexpended nonpublic school funds?
A: The NJDOE collects refunds through a state aid payment deduction process according to the information submitted on your current fiscal year's Nonpublic School Project Completion Report (NPCR). To access the Nonpublic School Project Completion Report, go the NJDOE Homeroom and select "NPCR". Please do not send a refund check to the NJDOE-- it will be returned.
Q: What are the requirements for providing nursing services to nonpublic school(s) located in my district?
A: Please refer to the Nonpublic School Health Services page of the Nonpublic School website where you will find the nursing services reporting requirements, guidance, relevant statute and code and other related resources.
Q: Can a district purchase equipment and supplies with state nonpublic nursing funds for a nonpublic school that are not directly related to the provision of student health services?
A: Nonpublic state nursing funds can be used to purchase equipment/supplies, as long as equipment/ supplies purchased directly support the provision of the basic nursing services and additional medical services (if applicable) at the nonpublic school. With regard to the equipment, N.J.A.C. 6A:16-2.5(c)3 states equipment comparable to that in use in the school district may be purchased by the school district to loan without charge to the nonpublic school.
In the case of supplies, N.J.A.C. 6A:16-2.5(c)4 states supplies comparable to those in use in the school district and transportation costs may be charged to the funds allocated for each participating nonpublic school, provided that they are directly related to the provision of the required basic nursing and any additional medical services that are provided.
Examples include but are not limited to:
Q: Is the district responsible for informing and consulting with the nonpublic school(s) regarding the allocation of entitlement funds?
A: Yes. The district must consult with the nonpublic school(s) located in the district prior to the start of school to: 1) inform them of their funding entitlements and 2) ensure understanding of their needs regarding nursing services, technology, textbooks, security and Chapters 192/193 services.
Q: How can I get a transcript from a nonpublic school that has closed?
A: The NJDOE does not keep student records. Student records for nonpublic schools should be kept with the nonpublic school and transferred to another known location once the school closes. If the nonpublic school was run by an organization such as a church or synagogue, contact that organization to find out if they have records.
Q: Where can I find information on matters related to nonpublic school transportation?
A: Please see the Frequently Asked Questions related to student transportation on the Office of Finance's webpage.
Q: What state programs are available to provide my child with extra help?
A: State programs are available to eligible nonpublic students who need extra help in math, language arts, speech, ESL services, home instruction, and supplementary instruction. Detailed information about these programs can be found in the Guidance for Chapter 192 & 193 Programs.
Q: What federal programs are available to provide my child with extra help?
A: The following federal programs are available to eligible nonpublic school students:
Q: Does the Anti-Bullying Bill of Rights Act (ABR) (P.L. 2010, c.122) apply to students and staff in nonpublic schools?
A: No. It does not. The NJDOE does not have the authority to address allegations of bullying or harassment in nonpublic schools. If a student or staff member has been the victim of discrimination or harassment in violation of the Law Against Discrimination, a complaint may be filed with the Division of Civil Rights in New Jersey.
Q: Can my child who attends a nonpublic school participate in the athletic programs of the public school in which he/she resides.
A: No. The bylaws of the New Jersey State Interscholastic Athletic Association (NJSIAA) state: "A public school can only enter into Cooperative Sports Programs with another public school while nonpublic schools can only enter into such programs with another non-public school." The NJSIAA bylaws can be found at http://www.njsiaa.org/.
Q: Where can I find more information about the laws related to homeschooling in New Jersey?
A: The NJDOE does not accredit or certify any homeschooling programs in the state. Please see the NJDOE's Frequently Asked Questions document for detailed information on the laws related to homeschooling in New Jersey.