Administrative Bulletins

Addictions
Mental Health

Number

Effective
Date

Subject

2:01 9/15/82 System of Administrative & Informational Bulletins
2:02  9/22/82 Administrative Order Transmittal
2:03  10/27/82 State Psychiatric Hospital Regions
2:04  8/24/83 Assignment of Cost Center Numbers - Central Office
2:05  4/25/84 Staff Development & Training
3:01  10/20/82 Guidelines for Handling of Medications in Patients' or Residents' Possession on Admission to Hospitals (rev. 6/6/05)
3:02  11/19/82 Requirements for Issuing a Prescription
3:03  11/22/82 Countersigning of Orders and Prescriptions of Unlicensed Physicians
3:04  11/24/82 Approval for the LPN to Carry the Narcotic Key
3:05  1/26/83 Implementation of A.O. 2:13 Guidelines for Psychotropic Medication
3:06  1/31/83 Hospital Pet Policy
3:08  2/28/83 Unusual Incident Reporting System
3:09  1/9/84 Guidelines to Prevent Contamination & Food Borne Problems Arising from Foodstuffs Prepared on or off Grounds of State Psychiatric Hospitals for Consumption by Institutional Residents
3:10A  2/19/93 Access to Medical Records by Human Services Police
3:11 1/17/84 Kosher Meals
3:12  2/6/84 Transfer of Resident & Non-Resident Mentally Ill Patients Under the Provisions of the Interstate Compact on Mental Health
3:13  7/19/94 Guidelines for Food Services Employees
3:14  7/3/85 Good Food Preparation Practices as Applicable to Food Service Personnel
3:15  7/15/92 Elopement Policy
3:16  4/1/96 Intra-Division Transfers Between State Psychiatric Hospitals - formerly called Clinical Protocols Regarding Hospital Transfers (rev. 5/ 19/11)
3:17  9/20/96 Privileges of Special Status Patients
3:18  10/20/97 Policies & Procedures for Reporting and Investigating Allegations of Patient Abuse & Professional Misconduct (rev. 6/7/13)

Attachment A - Investigative Report Summary
Attachment B - Evaluating the Quality of Investigations
3:19  10/23/98 Electronic Surveillance System:  State Psychiatric Hospitals
3:20  4/6/00 Patient Testing for Blood-Borne & Sexually Transmitted Diseases
3:21  4/20/00 Seclusion & Restraints in the Continuum of Care (rev. 9/26/08)
3:22  3/8/02 Methadone Maintenance in State Hospitals
3:23  3/25/02 Patient Bill of Rights Implementation in State Hospitals
3:24  7/8/02 Compliance with the Open Public Records Act (OPRA) - rev.
3:25  12/11/03 Prevention of Choking
3:26  10/20/06 Onsite TB Testing & Hepatitis B Vaccinations for Hospital Employees (rev. 5/28/15)
3:27  5/24/04 Access to Consumer and Division Information by Protection and Advocacy for Mentally Ill Individuals ACT (PAMII) Agencies (revised March 23, 2015)
3:28  5/1/04 Privacy & Security of Protected Health Information (replaces AB 82-2) (revised May 1, 2015)
3:29  5/12/05 Designation of Special Status Patients
3:30  7/1/05 Admissions to State Hospitals from Designated Screening Centers
3:31  3/27/07 Searches for Contraband in Psychiatric Hospitals
3:32  3/18/09 Assessment & Treatment of Tobacco Addiction in State Psychiatric Hospitals
3:33  4/21/09 Smoke/Tobacco-Free State Psychiatric Hospitals
3:34  3/18/09 Special Observation Procedures (rev. 4/14/09)
3:35  5/1/09 Prescribing Psychotropic Medication in State Psychiatric Hospitals (rev. 12/1/11)
3:36  8/26/10 Prevention and Management of Metabolic Syndrome in State Psychiatric Hospital Patients (rev. 4/2/13)

(Metabolic Syndrome Tracking Form)
3:37  11/17/10 Advance Directives for Mental Health Care
3:38  5/21/14 Guidelines for Use of the Prescription Drug Monitoring in Opioid Treatment Programs
3:39 3/23/15 Patient Access by Non-Staff Visitors and Provider Agencies
3:40 10/5/15 Civil Commitment Courtroom Safety Plan
3:41 3/1/17 Screening and Assessment of Suicial Ideation and Behavior

Attachment S1- Stand Alone
Attachment S1- Integrated
Attachment S2- Discharge
Attachment A1
Attachment A2 - Assessment
3:42 3/17/17 Emergency Medical Response
4:01 10/26/82 Reporting of Nurses Suspected of Working Without a Valid License
4:02  11/18/82 Scheduling & Compensating Psychiatric Residents for MOD Duty
4:03  11/23/82 Requirements for Admissions to the N.J. Psychiatric Residency Program
4:04  11/30/82 An Act Relating to the Confidentiality of Information & Data Secured by and in the Possession of Utilization Review Committees
4:05  12/1/82 Reporting of Professional Incompetency
4:06  12/2/82 Guidelines for Reporting Unlawful Activities by Licensed Nurses
4:07  2/4/83 Utilization of Employee Handbooks, House Organs and Bulletin Boards
4:08  9/19/83 Review of Continuing Outside Employment
4:09  7/16/84 Uniform Code for Medical Security Officers Employed by the FPH
4:10  7/10/95 Conducting Outside Business Activities on State Time or with State Property
4:11  9/25/95 Use of State Owned Computer Hardware & Software
4:12  2/22/96 Collaboration with Families of Patients Who Are Hospitalized in NJ State Psychiatric Hospitals; Family Partnership Program (revised April 9, 2015)
4:13  11/21/97 Patient Services Compliance Unit (PSCU) (rev. 7/21/00)
4:15  6/13/02 Medical Officer of the Day (revised 3/29/2016)
4:16  7/24/01 Policy on Workplace Violence (applies to DMHS Central Office only)
4:17  12/15/99 Policy on Overtime Eligibility & Compensation (applies to DMHS Central Office only) (rev. 11/17/04)
4:18  12/20/99 Cellular Telephone Circular
4:19  6/6/02 Ethical & Therapeutic Staff/Patient interactions
4:20  11/17/04 Fingerprinting Procedures
4:21  7/1/05 Maintenance On Call Procedures
4:23  2/28/07 Temporary Employment Services of Pool Nurses (rev. 12/3/07)
4:25  9/3/09 Ethical Staff Interactions with the Healthcare Industry (rev. 1/5/17)
4:26 4/14/14 Advance Practice Nurses with Collaborative Agreements and Joint Protocols (Attachment)
4:27 10/1/14 Patient Identification Documents
4:28 10/17/15 Temporary Employment Services of Doctors (Addendum(revised 3/29/2016)
5:01 10/25/82 Rehabilitation Services Standards
5:02  12/14/82 Patients' Prosthetic Devices
5:03  12/15/82 Sterilization of Patients
5:04



5:04A


5:04B  
9/15/83 The Administration of Psychotropic Medication to Adult Voluntary & Involuntary Patients (rev. 6/4/12)

The Emergency Exception to the Necessity to Obtain Consent to Treatment with Psychotropic Medications

The Non-Emergent Administration of Psychotropic Medication to Non-Consenting Involuntary Patients (Non-Emergent Involuntary Medication Procedure)
5:05 6/24/83 Psychological Service Standards for the Psychiatric Hospitals of the Division of Mental Health & Hospitals
5:06  10/29/84 Guidelines for Psychotropic Medication:  Protocol for the Use of Rapid Neuroleptization
5:07  2/15/92 Deaf & Hard of Hearing Clients
5:08  3/13/97 Audiological Screening - Policy & Procedure
5:09  4/25/03 State Psychiatric Hospital Clients Eligible for DDD Services
5:10  7/1/05 Medical Clearance for State Psychiatric Hospital Admissions
5:11 12/9/10 Residential Placement from Psychiatric Hospital (rev. 5/12/15) 

Agency Referral and Response Form
6:01 11/3/14 Conditional Licensure of Substance Use Disorder Treatment Programs in Residential Community Release Program Halfway House Facilities

Standards for Licensure of Outpatient Substance Abuse Treatment Facilities
6:02 1/30/17 Pilot Program for Conditional Licensure of Substance Use Disorder Treatment Programs OPerating in Mid-State Correctional Facility and Edna Mahan Correctional Facility
6:03 7/1/17 Interim Management Entity (IME) Treatment Reviews and Appeals
7:01  9/20/82 Interim Assistance-Medical Care Prior to Establishment of Medicaid Eligibility
7:02  10/24/83 Interim Assistance Payment Rates
7:03 10/19/82 Potential Revenue Through Sale of Surplus Equipment
7:04  10/19/82 Semi-Independent Living Program
7:05  8/29/03 Bi-Weekly Salary Account Analysis & Summary Report
7:06  10/5/83 Institutional Monthly Expenditure Report
7:07  10/28/82 Set Off Individual Liability Program (SOIL)
7:08 12/22/82 Personal Needs Allowance; Patient Income & Resources Applicability:  H
7:09  1/21/83 The Sale of and Accounting for the Disposition of Patients' Unclaimed Personal Property
7:10  1/24/83 Non-State Funds
7:11  2/2/83 Petty Cash Fund
7:12  2/22/83 Procedure for Ordering Office Supplies
7:13  4/11/83 Rates of Chaplaincy Payment
7:14  6/2/83 Guidelines for Determining Whether or Not a Patient Receiving Social Security Benefits Requires a Representative Payee
7:15  6/83 Patients' Stolen or Destroyed Personal Property
7:16  6/25/84 Forms Design & Control
7:17  8/2/93 Multicultural Services for Clients Admitted to State Psychiatric Hospitals
7:18 7/1/94 Notification of Consumer Debt (revised 3/16/07)
7:19  3/12/97 Insurance Screening
7:20  8/26/97 Medicare Part B Billing
7:21  10/1/99 Ban on Smoking in DMHS-Assigned State Vehicles (applies to DMHS Central Office only)
7:22  9/15/08 Federal Deficit Act of 2005 - Policy on Fraud, Waste & Abuse
7:23  9/15/08 Federal Deficit Act of 2005 - Policy on Compliance
7:24  4/8/09 Linguistic Competency Services for Consumers Admitted to State Psychiatric Hospitals & Their Families
7:25 10/30/14 Use of State Funds to Facilitate Discharge
8:01 10/31/83 External Discrimination Complaints:  Civil Rights & EEOC Complaints
9:01  3/7/85 Procedures for Acquiring or Altering Data Processing, Word Processing & Related Office Automation Equipment
9:02  4/6/83 Sequence & Procedures for Program Reviews of State Psychiatric Hospitals & Facilities
9:03 4/14/83 Sequence & Procedures for Program Reviews of Community Agencies
9:04  4/18/83 Sequence & Procedures for Program Reviews of Licensed Psychiatric Hospitals:  County Psychiatric Hospital, Private Psychiatric Hospitals & UMDNJ-CMHC (Piscataway)
9:05  2/29/84 Sequence & Procedures for Review of Transitional Homes-Determining Compliance with Life Safety Codes, Patient Rights & Normalization Principles by Transitional Homes
9:10  2/3/94 Addendum to DHS Policy Regarding Requests for Proposals (RFP)
9:11  8/31/96 Request for Proposals (RFP) Award Appeals
9:12  7/21/14 Cash Advance Policy

Cash Flow Worksheet Advance Payment Request

Advance Payment Request Narrative 

 

Last Reviewed: 3/5/2018