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How to Place an Adoption on File

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* When the child being adopted was born in the United States, it is recommended that the adoption be placed on file in the state where the birth occurred. Please contact the birth state for more information on filing an adoption.

Placing a Domestic Adoption on file in New Jersey

When a child is born in New Jersey and adopted, the adoptive parent(s) should place the adoption on file with the Office of Vital Statistics and Registry.

To place a domestic adoption on file and receive a certified copy of the new birth certificate, the following must be provided:

  • A completed Report of Adoption form [ PDF 20k] [ Word 38k]
  • A certified copy of the original final judgment or decree of adoption. 
  • A check or money order for $2 payable to: Treasurer, State of New Jersey to process the adoption. A certified copy of the certificate can be ordered for $25 for the first copy and $2 for each additional copy of the same certificate.  

Please mail the above information to:

New Jersey Office of Vital Statistics and Registry
Attn: - Domestic Adoption Processing
PO Box 370
Trenton, NJ 08625

Once an adoption has been processed and recorded with the New Jersey Office of Vital Statistics and Registration, a new birth certificate is prepared using only the information contained in the court order. The original court order, birth certificate and related documents are placed under seal; this seal can only be broken by court order.  

Placing a Foreign Adoption on file in New Jersey

For a child born and adopted in a foreign country and readopted in the United States

At least one of the parents must be  a U.S. citizen, and a New Jersey resident at the time of the adoption or at the time the adoption is placed on file with the Office of Vital Statistics and Registry, and;

All of the following must be provided:

  • A No Record of Birth statement from the state where the adoption occurred. (Not required if the child is adopted in New Jersey.)
  • A completed Report of Adoption form [ PDF 20k] [ Word 38k] **
  • A certified copy of the original foreign adoption decree and a certified English translation. **
  • A certified copy of the original foreign birth certificate and a certified English translation. **
  • A check or money order for $2 payable to: Treasurer, State of New Jersey to process the adoption. A certified copy of the certificate can be ordered for $25 for the first copy and $2 for each additional copy of the same certificate.
  • Proof of New Jersey residency.
    Examples of proof of residency are:
        A voter registration card
        Driver license
        U.S. Federal Census Report of the parents
        Current utility bill - telephone, cable, gas, or electric
  • Proof that one parent is a U.S. citizen by providing a copy of one of the following:
        U.S. birth certificate
        Naturalization Certificate
        Foreign birth certificate of a U.S. citizen born abroad
  • Proof of the child’s immigration status by providing a copy of one of the following:
        Child’s green card
        Child’s foreign passport showing the I-551 stamp
        Child’s U.S. citizenship document

** These documents will be retained by the Office of Vital Statistics and Registry to be placed under seal.

Mail the above information to:

New Jersey Office of Vital Statistics and Registry
Attn: - Foreign Adoption Processing
PO Box 370
Trenton, NJ 08625

For a child born and adopted in a foreign country

At least one of the parents must be a U.S. citizen, and a New Jersey resident at the time of the adoption or at the time the adoption is placed on file with the Office of Vital Statistics and Registry, and;

All of the following must be provided:

  • A completed Report of Adoption form [ PDF 20k] [ Word 38k]
  • A certified copy of the original foreign adoption decree and a certified English translation. ***
  • A certified copy of the original foreign birth certificate and a certified English translation. ***
  • A check or money order for $2 payable to: Treasurer, State of New Jersey to process the adoption. A certified copy of the certificate can be ordered for $25 for the first copy and $2 for each additional copy of the same certificate.
  • Proof of New Jersey residency by providing a copy of one of the following:
    Examples of proof of residency are:
        A voter registration card
        Driver license
        U.S. Federal Census Report of the parents
        Current utility bill - telephone, cable, gas, or electric
  • Proof that one parent is a U.S. citizen by providing a copy of one of the following:
        U.S. birth certificate
        Naturalization Certificate
        Foreign birth certificate of a U.S. citizen born abroad
  • Proof of the child’s immigration status by providing a copy of one of the following:
        Child’s green card
        Child’s foreign passport showing the I-551 stamp
        Child’s U.S. citizenship document

***All documents will be returned to the applicant once processed.

Mail the above information to:

New Jersey Office of Vital Statistics and Registry
Attn: - Foreign Adoption Processing
PO Box 370
Trenton, NJ 08625

 

Maintained by Office of Vital Statistics and Registry for information on registering, amending or obtaining copies of vital records please contact us toll-free nationwide at 1-866-649-8726 or for individuals within the 609 area code at (609) 292-4087.


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Last Modified: Friday, 14-Nov-14 14:14:08