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Deadlines: Grant applications
will be on a Commission meeting agenda only if received
at least four weeks in advance of the meeting date and
if the application is complete and consistent with the
law and regulations. Number of copies: An institution must
submit the original and five copies of each proposal. The
original must contain authentic signatures for the transmittal
letter and the required governing board resolutions and
institutional certifications. The institution must also
submit one copy of its current capital facilities plan
and a copy of the governing board resolution adopting the
plan.
Note: Prior to submitting a proposal,
an institution should review its existing capital plan
to ensure that it addresses deferred maintenance needs.
If the plan does not specifically address deferred
maintenance needs, the plan should be amended to address
them, and the governing board must approve the modified
plan prior to submitting a proposal to the Commission.
Contents: Applications must
include a narrative for each regulatory requirement listed
below:
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A complete description of the proposed capital improvement
project, including design information, and for renewal
and renovation projects, an explanation of modifications
to the facilities other than repairs.
-
A copy of the institutional governing
board's resolution approving the institution's application
and committing the institution to support the annual
operating costs of and maintenance requirements for
the proposed project.
-
A summary of the institution's capital
plan, including the total estimated need for renewal
and renovation.
-
A description of how the proposed project
addresses the institution's capital plan and meets
the estimated need for renewal and renovation.
-
The estimated schedule for completing
the project, including cash flow requirements.
-
Cost data for the project, along with
identification of all sources of revenue to be used
for any costs not funded by the grant.
-
Identification of all sources of revenue
to be used for the institution's share of debt service
on the bonds for the project.
-
The useful life of any equipment as
determined either by reference to the Internal Revenue
Service's Class Life Asset Depreciation Range System
set forth in Revised Procedure 87-56, as amended, supplemented
or superseded, or by appraisal of any independent engineering
or accounting firm, as appropriate.
-
Certification by the institution that
the project will comply with existing codes, statutes,
and government guidelines, including the principles
of affirmative action and equal employment opportunity
where applicable, as specified in the Amending Act.
-
Certification by the institution of
how the project addresses, as appropriate, the sustainability
goals outlined in New Jersey Future's 1999 report on
the Sustainable State Project, Living with the Future
in Mind: Goals and Indicators for New Jersey's Quality
of Life, as cited in Governor Christine Whitman's Executive
Order Number 96 (1999). (Copies of the report are available
at libraries or from New
Jersey Future, 204 West State Street, Trenton,
NJ 08608; phone: 609-393-0008; e-mail: njfuture@njfuture.org.). Additional Information: Cash
flow requirements of the proposed project(s) must be shown
on the attached form ( CIFP-01).
Institutions may obtain this form electronically as an
Excel spreadsheet through the Commission's web site. carefully
specify these contract and cash flow projections, as they
may affect the sale of bonds by the Educational Facilities
Authority.
Note: Only projects that incurred
or will incur expenses after July 1, 1999 are eligible
for approval provided that the projects meet the requirements
of the law and N.J.A.C. 9A:16-1.4; only project expenses
incurred after July 1, 1999 shall be eligible for reimbursement.
If a project incurred expenses both before and after
July 1, 1999, the proposal and form CIFP-01 must
clearly separate them.
For any building replacement proposed as
an alternative to renewing or renovating a specific facility,
the proposal shall include a justification for the replacement,
including a comparison of the replacement costs with the
costs of renewing or renovating that facility.
Note: The costs of constructing a
new facility and of renovating an existing one should
be calculated over the expected life of the facility
and should include the cost to operate and maintain
the new and renovated facilities.
For any project that involves student support
facilities, the proposal shall include a budget indicating
that no more than five percent of the institution's total
grant shall be used for this purpose and shall identify
the specific State or Federal fire, health-safety, building,
or other codes that will be remediated.
For any improvement, expansion, construction,
reconstruction, or technology infrastructure projects proposed
as alternatives or additions to renewal and renovation
projects, the proposal shall explain how the institution
shall meet its total estimated need for renewal and renovation
as contained in its capital plan. The explanation shall
identify specific renewal and renovation projects, their
funding sources, and a timetable for their completion.
Note: Please use the attached form "CIFP-02" to
describe any equipment purchases. It is available electronically
from the Commission's web site.
For any improvement, expansion, construction,
or reconstruction projects proposed for the purpose of
maximizing Federal grant recoveries, the proposal shall
explain how the capital improvement project shall maximize
such recoveries. The explanation shall include both sources
of funds and dollar estimates of the Federal grant fund
recoveries that shall be generated by the project.
Note: The proposal must also indicate
the likely use of the additional costs recovered, including
whether the recoveries will address deferred or ongoing
maintenance.
Submission: Proposals should
be sent to the Commission on Higher Education, Ms. Betsy
Garlatti, Director of Finance and Research, P.O. Box 542,
Trenton, NJ 08625-0542
(regular mail) or 20 West State Street, 7th
Floor, Trenton, NJ 08608 (delivery service). The transmittal
letter should include the name and telephone number of
the individual(s) who can provide additional information.
If there are additional questions, please contact Ms. Garlatti
at 609-292-3235 or via email at betsy.garlatti@che.state.nj.us.
Attachments:
a. Contract and Cash Flow
Analysis (CIFP-01)
b. Itemization of Proposed
Expenditures of Capital Improvement Fund Program and Matching
Funds for Technology Infrastructure (CIFP-02) |
STATE
OF NEW JERSEY
