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State of New Jersey Deapartment of Human Services  
 
 
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Information provided on this form will be subject to disclosure under the Open Public Records Act
  1. In order to request access to government records under OPRA, the
    requestor must complete all the required portions of and date the
    Department of Human Services' request form and deliver it in person
    during regular business hours or by mail to the appropriate custodian of the
    record requested. The request is not considered filed until the appropriate
    custodian of the record requested has received a completed request form.
    If the form is submitted form to any other officer or employee of the
    Department of Human Services, that officer or employee does not have
    the authority to accept the request form on behalf of the Department of
    Human Services
    and the requestor will be directed to the appropriate
    custodian. Alternatively, requests may be sent electronically by clicking on
    "State Request Form", above left, and by following the prompts.
  2. If a request for access to government records form is submitted to someone
    other than the appropriate custodian, all parts of the request form have not
    been completed, or an attempt is made to make a request for records by
    telephone, fax or e-mail, the Open Public Records Act and its deadlines,
    restrictions and remedies will not apply to the request.
  3. The fees for duplication of a government record are listed on the request
    form. The custodian will notify the requestor of any special charges, special
    service charges or other additional charges authorized by State law or
    regulation before processing the request. Payment shall be made by
    cash, certified or bank check or money order
    payable to the State of
    New Jersey - Treasurer.
     
  4. If it is necessary for the records custodian to contact the requestor
    concerning the request, providing identifying information, such as the
    requestor's name, address and telephone number or an e-mail address is
    required. Anonymous requests are permitted; however, anonymous
    requests for personal information are not permitted.
  5. Anonymous requests, when permitted, require a deposit of 50% of the
    estimated fees. The balance must be paid upon delivery of the records.
  6. Under OPRA, a custodian must deny access to a person who has been
    convicted of an indictable offense in New Jersey, any other state, or the
    United States, and who is seeking government records containing personal
    information pertaining to the victim of the requestor or the victim’s family.
  7. By law, the custodian must notify the requestor that the request for access
    to government records is granted or denied within seven business days after
    the custodian of the record receives the request, provided that the record is
    currently available and not in storage. If the record is not currently available
    or is in storage, the custodian will advise the requestor within seven
    business days when the record can be made available and the estimated
    cost. The requestor may agree to extend the time for making records
    available.
  8. The requestor may be denied access to a government record if the
    requestor's request would substantially disrupt agency operations and the
    custodian is unable to reach a reasonable solution with the requestor.
  9. If the Department of Human Services is unable to comply with the
    request for access to a government record, the custodian will indicate the
    reasons for denial on a receipt form and send the requestor a signed and
    dated copy.
  10. Except as otherwise provided by law or by agreement with the requestor, if the custodian of the record fails to respond to the requestor within seven
    business days of receiving a request form, the failure to respond will be
    considered a denial of the request.
  11. If the request for access to a government record has been denied or unfilled within the time permitted by law, the requestor has a right to challenge the
    decision by the Department of Human Services to deny access. At the
    requestor's option, the requestor may either institute a proceeding in the
    Superior Court of New Jersey - Appellate Division, or file a complaint in
    writing with the Government Records Council (GRC). The GRC may be
    contacted toll-free at 866-850-0511, by mail at PO Box 819, Trenton, NJ,
    08625, by e-mail at grc@dca.state.nj.us, or through the GRC website at
    www.state.nj.us/grc.
  12. The following table includes the mailing address for the Records Custodians
    of the Department of Human Services.
 
 
 
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