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Privacy Study Commission Meeting Minutes
January 24, 2003


Chairman Litwin called the meeting to order at 10:04 a.m.

Chairman Litwin read the Open Public Meetings Statement.

Ms. Buckelew called the roll as follows:

Present: Chairman Larry Litwin, Grayson Barber, Thomas Cafferty (arrived at 10:15 am), Richard DeAngelis (arrived at 10:15 a.m.), Edith Fulton, John Hutchinson, William Kearns, Pamela McCauley, Jack McEntee, Rosemary Karcher-Reavey, Karen Sutcliffe, and H. Lawrence Wilson (arrived at 10:20 a.m.)

Absent: George Cevasco

Also present: Matthew U. Watkins, Director of Division of Local Government Services, Jeannie Janukowicz and Lori Buckelew, Division of Local Government Services staff.

Chairman Litwin led all present in the salute to the flag.

Chairman Litwin called for adoption of Roberts Rules of Order as the operating procedure for the Commission. Mr. Kearns moved to adopt Robert Rules of Order, with a second by Ms. Barber. The motion was adopted by a call of ayes and nays as follows:

Ayes: Chairman Litwin, Ms. Barber, Ms. Fulton, Mr. Hutchinson, Mr. Kearns, Ms. McCauley, Mr. McEntee, Judge Karcher-Reavey, and Ms. Sutcliffe.

Nays: None.

Abstain: None.

Roberts Rules of Order was adopted as the Commission's operating procedure.

Chairman Litwin explained the purpose of the Privacy Study Commission.

Chairman Litwin requested members of the Commission introduce themselves and describe their background.

Mr. Watkins introduced Division of Local Government Services staff members that will support the Commission with their charge.

Chairman Litwin described the Commission's statutory mission.

Judge Karcher-Reavy moved to change the statutory deadline of the Commission from 18 months starting January 8, 2002, to 18 months starting today, with a second by Mr. McEntee. The motion was adopted by a call of ayes and nays as follows:

Ayes: Chairman Litwin, Ms. Barber, Mr. Cafferty, Mr. DeAngelis, Ms. Fulton, Mr. Hutchinson, Mr. Kearns, Ms. McCauley, Mr. McEntee, Judge Karcher-Reavey, and Ms. Sutcliffe.

Nays: None.

Abstain: None.

Mr. Hutchinson stated he would look into the legislative process to change the date.

The Commission discussed their organization. Chairman Litwin stated that a planning sub-committee comprised of 4 to 5 members would meet in two weeks to determine the study areas of the sub-committees. Mr. Watkins noted that the dominant issue before the Government Records Council (GRC) has been the release of home addresses and phone numbers. Mr. Pfeiffer, Acting Executive Director of the GRC, addressed the Commission regarding the cases before them to date.

Mr. Kearns suggested a Vice Chair be appointed in case of the Chair's absence. Mr. Kearns moved to appoint Judge Karcher-Reavey as Vice Chair, with a second by Mr. Hutchinson. The motion was adopted by a call of ayes and nays as follows:

Ayes: Chairman Litwin, Ms. Barber, Mr. Cafferty, Mr. DeAngelis, Ms. Fulton, Mr. Hutchinson, Mr. Kearns, Ms. McCauley, Mr. McEntee, Judge Karcher-Reavey, Ms. Sutcliffe, and Mr. Wilson.

Nays: None.

Abstain: None.

Judge Karcher-Reavey was appointed Vice Chair of the Privacy Study Commission.

Chairman Litwin requested that the Commission establish a meeting schedule. Mr. Watkins noted that the Commission could meet at alterative locations as desired. Mr. Cafferty requested that the Commission meet at 10:30 a.m. instead of 10:00 a.m.

Mr. Kearns moved that the Commission meet on the following dates: February 21, 2003, March 21, 2003, April 23, 2003, May 23, 2003, June 20, 2003, July 25, 2003, September 19, 2003, October 17, 2003, November 14, 2003, and December 19, 2003, at 10:30 a.m., with a second by Ms. Barber. The motion was adopted by a call of ayes and nays as follows:

Ayes: Chairman Litwin, Ms. Barber, Mr. Cafferty, Mr. DeAngelis, Ms. Fulton, Mr. Hutchinson, Mr. Kearns, Ms. McCauley, Mr. McEntee, Judge Karcher-Reavey, Ms. Sutcliffe and Mr. Wilson.

Nays: None.

Abstain: None.

The meeting schedule for 2003 was adopted.

Chairman Litwin opened the meeting for public comment. Hearing no one, Chairman Litwin moved to adjourn, with a second by Mr. Cafferty.

Chairman Litwin adjourned the meeting at 11: 12 a.m.

Respectfully submitted,

Larry Litwin, Chairman

 

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