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Project/Case
File Management Digitization: These
digitization projects entail a significant amount of prep-work
and handling of documents of varying size and type. Fee:
To be determined based on an evaluation of a set of sample records.
Secure
Document Digitization: These digitization projects entail
the conversion of sensitive and/or classified records, requiring
a high level of security and assurance that the information being
handled will not be used for personal gain.
Fee:
To be determined based on an evaluation of a set of sample records.
Centralized
Document Digitization: These digitization projects entail
the conversion of disparate kinds of records and document types
from various groups within an agency. Unlike Project/Case File
Management, the original documents are not commonly found in an
integrated collection, such as a "Case File". However,
digitization allows for the integration, access, and retrieval
of this disparate information, improving the methods in which
an agency conducts its business. Fee:
To be determined based on an evaluation of a set of sample records.
Large Format Document Digitization: These digitization
projects entail the digitization of large format modern documents
such as maps, drawings, plans, and blueprints. A variety of agencies
must retain “As Built” large format documents, which
are the official drawings signed off on by an architect or engineer
that detail what was actually built. Digitization allows for the
integration of design documents of various eras and various projects,
as well as layering information into Geographic Information Systems.
This category of digitization project requires specialized equipment
and document handling and may be accomplished in two ways:
- Large
Format Scanning: The scanning of large format documents
with conversion to microfilm from the digital images, or
- Microfilm
to Digital:
The microfilming of the large format documents with conversion
of the microfilm to digital images as noted below in "Legacy
Microfilm Digitization"
Fee:
To be determined based on an evaluation of a set of sample records.
Legacy Microfilm Digitization: These digitization
projects, requiring specialized equipment, entail the digitization
of legacy microfilm for electronic retrieval, while retaining
the microfilm for purposes of back-up, migration, and security.
This is accomplished through the use of a Mekel M525 Microfilm
Scanner. Fee:
To be determined based on an evaluation of a set of sample records.
Preservation Microfilm: Through the use of a
Kodak i9620 Archive Writer the SDI Unit will be able
to create preservation microfilm for any of the work it will digitize,
as well as convert existing digitized long term and permanent
documents to microfilm for back-up, migration, and preservation.
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Set-up Fee (One time Archive Writer charge):
$150.00 for the first hour or part thereof.
Beyond the first hour, the hourly fee will be determined by
the hourly cost of compensating the set-up specialist.
- Price
per reel: $25.00
(to include the cost of the film (approximately 3,000 images/reel),
prorated operator’s salary and benefits, and equipment
maintenance and depreciation costs).
- Administrative
Overhead Charge: 15%
surcharge on the first two bullet points (to
cover costs associated with transport, handling, system design
consulting/billing, etc.)
 Tecnical
Specifications: certain technical criteria need to be address
when prepping images to be sent to DARM's SDI Unit for conversion.
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Historical
Document Digitization: These digitization projects entail
the digitization historical records, which have unique handling
concerns, allowing for greater access to and conservation of historically
significant materials. Fee:
To be determined based on an evaluation of a set of sample records. |
