DARM Proposes Amendments to Rules (September 5, 2006)

The Division of Archives and Records Management proposes amendments to Subchapters 2, Records Retention, 3, Standards for Microfilming on Public Records, 4, Image Processing of Public Records, and 5, Certification of Image Processing Systems, to clarify or supplement certain provisions within those rules in order to set standards for use of permanent paper for backup of imaged records, single page TIFF files for imaging bitonal (black and white) records, and the PNG format for grayscale and color imaging of certain records. The proposed Amendments appear in the September 5, 2006 edition of the New Jersey Register.

Summary of Proposal:

A detailed summary with the complete text of the proposed amendments are posted on the Division's website at http://www.njarchives.org/links/pdf/prn-2006-294.pdf

Public Comment:

Public comment of the proposed rules and amendments should be submitted by November 4, 2006.

Please direct all comments to:
Karl Niederer
Director
Division of Archives and Records Management
P.O. Box 307
Trenton, NJ 08625
Fax (609) 530-6121
Email: karl.niederer@sol.state.nj.us

State Records Committee Approves 3 New Image Processing Systems (August 17, 2006)

With the State Records Committee's (SRC) approval of three (3) new Public Records Image Processing Systems, as per PL1994, C140, the certification program broke the century mark with a total now of 117 certified systems. The three new certifications include:

• Check 21 "Reaping Agencies:
  • County of Morris (06081701-CH21)
• Certification w/Microfilm Backup;
  • County of Burlington - Enterprise Imaging (06081702-NM)
  • County of Camden - Office of the Clerk - e-Recording Level II (06081703-MF)

For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification,Certified Public Records Image Processing Systems, and Check 21 webpages.

State Records Committee Approves 4 New Image Processing Systems (July 24, 2006)

With the State Records Committee's (SRC) approval of four (4) new Public Records Image Processing Systems, as per PL1994, C140, the certification program broke the century mark with a total now of 114 certified systems. The four new certifications include:

• Check 21 "Reaping Agencies:
  • Borough of Haworth (06072001-CH21)
  • East Rutherford Board of Education (06072002-CH21)
• Certification w/Microfilm Backup;
  • County of Passaic - Surrogate (06072003-MF)
  • County of Union - Office of the Clerk - e-Recording Level II (06072004-MF)

For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification,Certified Public Records Image Processing Systems, and Check 21 webpages.

State Records Committee Approves 11 New Image Processing Systems (June 15, 2006)

With the State Records Committee's (SRC) approval of eleven (11) new Public Records Image Processing Systems, as per PL1994, C140, the certification program broke the century mark with a total now of 110 certified systems. This represents a 45%+ growth in FY06. The eleven new certifications include:

• Check 21 "Reaping Agencies:
  • County of Essex (06061501-CH21)
  • New Jersey Meadowlands Commission (06061502-CH21)
  • Borough of Rockleigh (06061503-CH21)
  • Saddle River Board of Education (06061504-CH21)
• Check 21 Seed Agency for Bank of America, N.A.:
  • Department of Corrections (06061505-CH21)
• Certification w/Microfilm Backup;
  • Township of Brick (06061506-MF)
  • East Windsor Police Department (06061508-MF)
  • City of Jersey City (06061509-MF)
  • County of Morris (06061511-MF - Service Bureau Backfile Conversion)
• Certification w/o Microfilm Backup
  • Burlington County College (06061507-NM)
  • County of Morris - Office of Temporary Assistance (06061510-NM)

For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification,Certified Public Records Image Processing Systems, and Check 21 webpages.

NJDARM to Host CARMANJ Quarterly Meeting

The Division of Archives and Records Management will host CARMANJ's 2^nd Quarter meeting at the State Records Storage Center on Thursday June 22^nd. Vincent Scardino, Jr, Supervisor, Micrographics and Alternative Records Storage and Daniel Nooonan, Supervisor, Electronic Records Management will speak on certification of MIcrofilm and Image Processing Systems respectively.

For more information visit the CARMANJ webpage.

State Records Committee Awards $25,000,000+ in PARIS Grants (May 18, 2006)

The State Records Committee (SRC) awarded over $25 million in Public Archives and Records Infrastructure Support (PARIS) Grants to the State's 21 counties and 10 of its largest municipalities.

For more information visit our PARIS Grants webpage.

State Records Committee Approves 2 New Image Processing Systems (May 18, 2006)

The State Records Committee (SRC) approved two (2) new Check 21 Public Records Image Processing Systems as per PL1994, C140 bringing the total to 99 certified systems. The two new certifications are:

• Northwest Bergen County Utilities Authority (06051801-CH21)
• Park Ridge Board of Education (06051802-CH21)

For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification,Certified Public Records Image Processing Systems, and Check 21 webpages.

State Records Committee Approves 5 New Image Processing Systems (April 20, 2006)

The State Records Committee (SRC) approved five (5) new Public Records Image Processing Systems as per PL1994, C140 bringing the total to 97 certified systems. The two new certifications are:

• The City of Summit (06042001-NM)
• The Intoxicated Driving Program [Department of Human Services] (06042002-MF)
• Trenton Psychiatric Hospital (06042003-MF)
• NJTransit (06042004-CH21)
• The Department of Transportation (06042005-MF)

For more information regarding the certification of Public Records Image Processing Systems in the State of New Jersey, please visit our Imaging Certification and Certified Public Records Image Processing Systems webpages.

State Records Committee Agenda and Minutes Backlog Posted to the Web...

We have made tackled our backlog of State Records Committee Agendas and Minutes for 2005 and 2006 and have posted them to the SRC webpage.