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eRFP Notification Service

The eRFP Notification Service allows interested parties to receive email notifications on new and updated RFPs advertised by the Division of Purchase & Property.

This service will:

  • Allow you greater flexibility in selecting RFP notifications

  • Provide email notifications pertaining to advertised RFPs and addenda issued

  • Send email reminders of proposal opening dates

The eRFP Email Notification Service does not guarantee that your firm will be notified of all applicable bidding opportunities. To ensure you are aware of Advertised Bid Opportunities, potential bidders are encouraged to frequent the Current Bidding Opportunities for upcoming bidding opportunities and to obtain/download specific Request for Proposals.

Frequently Asked Questions (FAQs)

1.
What is the difference between the eRFP Notification Service and eBid?
2.
What features does the eRFP Notification Service provide?
3.
How do I enroll in the eRFP Notification Service?
4.
How do I log into the eRFP Notification Service?
5.
How do I change my password?
6.
What do I do if I forget my password?
7.
How do I find and select commodity codes of RFPs I wish to be notified on?
8.
How do I view the commodity codes I've selected?
9.
Why are some of my Commodity Codes Green, Blue, or Red?
10.
My business has changed, how do I remove commodity codes from my eRFP Notification Service account?
11.
Can you choose a commodity code for me?
12.
How do I view the Bidding Opportunities/RFPs available?
13.
What is the "Q & A" link under the "Quick Links" menu for?
14.
Is my information secure?
15.
How do I get assistance with technical issues not covered by the FAQ?
16.
If we are on the old "Bidder's Mailing List", are we automatically registered under the same classes that we were before on the new eRFP Notification Service?


eRFP Notification Service Answers (FAQs)

Question#1: What is the difference between the eRFP Notification Service and eBid?
 


The eRFP Notification Service is an easy way of receiving email notifications of RFPs being advertised. Notifications are sent to the email address that is used at the time of enrollment.

eBid is a future application that has been successfully piloted and is undergoing further development by the Division of Purchase and Property to move the bidding process to a web based method. A company would be able to submit proposals electronically in response to posted RFPs, as well as providing RFP notifications to multiple users/email addresses if desired.

eRFP Notification Service is a module under eBid function and as more modules are made functioning it will be incorporated into the eBid user interface.

Question#2: What features does the eRFP Notification Service provide?
 
The eRFP Notification service features:
  • Email notifications pertaining to advertised RFPs
  • Email notifications of addenda issued
  • Email reminders of proposal opening dates
  • Ability to manage your commodity codes that reflect your business; (Notifications are sent only on commodities you have selected)
Question#3: How do I enroll in the eRFP Notification Service?
 
To enroll in the eRFP Notification Service click on the Enroll in the eRFP Email Notification Service link above or type in your browser's address bar: http://www.ebid.nj.gov/NotificationUser/NotificationUserEnrollment.aspx

You can access these links also from the Division of Purchase and Property website(http://www.state.nj.us/treasury/purchase/) and using the menu located on the top of our web site pages. Select Vendor Information--> eRFP Notification Service.

Scroll to the bottom of the page and enter the email address you wish to receive RFP notifications to and your password (Note: Your password must be 6 to 10 characters and contain 1 numeric value.)

After you enroll you will be logged in automatically to the eRFP Notification Service.

You will receive a confirmation email upon successfully enrolling.

Question#4: How do I log into the eRFP Notification Service?
 
To log into the eRFP Notification Service click on the Log in to the eRFP Email Notification Service link above or type in your browser's address bar: http://www.ebid.nj.gov/NotificationUserLogin.aspx

You can access these links also from the Division of Purchase and Property website(http://www.state.nj.us/treasury/purchase/) and using the menu located on the top of our web site pages. Select Vendor Information--> eRFP Notification Service.

Enter your email address and password in the boxes provided and click on the Login button. You will be brought to the main page of the eRFP Notification Service.

Question#5: How do I change my password?
 
To change your password you must be logged into the eRFP Notification Service. For instructions on how to log in see Question #4 above.

After logging into the eRFP Notification Service using your email address and password, click on the Quick Link menu item on the left labeled "Change Password"

After clicking the "Change Password" Click link you will be brought to a page where you can enter your new password. Please enter your new password in the boxes labeled "New Password" and "Confirm Password"

Click on the Submit button to change your password. You will receive a confirmation email.

Question#6: What do I do if I forget my password?
 
If you forget your password you may obtain a new one by clicking on the Forgot Password link located below the login box. Instructions on logging in to the eRFP Notification Service can be found in Question #4. You can also reset your password by typing the following web address in the address bar of your browser: http://ebid.nj.gov/NotificationLostPass.aspx

After clicking the Forgot Password link you will be brought to a page asking for your email. Enter your email address that you created your account with and click the submit button. You will be sent an email with a new password to login with. After logging in we recommend you change your password using the "Quick Link" on the left.

Question#7: How do I find and select commodity codes of RFPs I wish to be notified on?
 
Searching for Commodity Codes
To select commodity codes of RFPs you wish to be notified on you must be logged into the eRFP Notification Service (see Question #4 for login instructions).

After logging in you have the ability to search for commodity codes. To search for a commodity by key word (any word contained in the commodity code description) click on the radio button labeled NIGP Commodity Code by KeyWord. A text box will appear . Enter the keyword you wish to search for in the box and click on the "Search" Button. A list of commodities containing your keyword will appear in the box at the bottom of the page.

Selecting Commodity Codes:
To select a commodity code to be notified on simply click on the box to the left of that commodity. If you wish to receive notifications on every commodity click the box before the 3 digit major commodity code. If you wish to only receive notifications on a commodity sub codes you must first expand the commodity by clicking on the plus sign +. After you expand the commodity code you will see the list of its sub codes. Follow the same procedure as above and click the box of each subcode you wish to be notified on. After selecting your commodities be sure to click the "Save My Selected Commodities" Button located above or below the list of commodities.

Click the "Confirm" button that appears to return to commodity code main screen and save your changes.

Question#8: How do I view the commodity codes I've selected?
 
To view the commodity codes you have selected and saved click on the "Get My Saved Commodities" button located on the upper right of the eRFP Notification Service page under the heading "View My Previously Saved Commodities". After clicking the button a list of commodity codes will appear on the bottom of your screen. (Please allow a few seconds for your saved commodities to appear at the bottom of the page)

Question#9: Why are some of my Commodity Codes Green, Blue, or Red?
  Color codes are used to quickly identify how you have selected commodity codes. Commodity codes used in the eRFP Notification Service have 5 digits. The first 3 digits of a commodity code are the major/parent commodity code while the last 2 digits are the sub/minor commodity code.

The Parent Code can be highlighted Blue or Green:

BLUE = All the sub commodities have been Selected with the Parent Commodity Code. You will be notified of all Commodities under the Parent Commodity Code

GREEN = Individual Sub Commodities Selected - you will be notified of only those sub commodities that are checked and in red.

RED = Highlights the Sub Commodities Selected under the Parent Commodity. You will be notified of the commodities in red.

Question#10:

My business has changed, how do I remove commodity codes from my eRFP Notification Service account?

 


To remove commodity codes from your eRFP Notification Service Account, Log in to the eRFP Email Notification Service (see question 4 above for login instructions). You may move through each page of commodities to look for the ones you have selected by clicking on the "Next >>" or "<< Previous" links and looking for the commodities that have their boxes checked or the commodity's title is colored red, blue, or green.

You may also search for your selected commodities by using the search feature and entering a word from the commodity or the commodity code.

Deselect the commodities you wish to remove from your saved list by removing the check from the box before the commodity code you wish to no longer receive notification on.

After deselecting the commodities you wish to remove be sure to click the "Save My Selected Commodities" button located above or below the list of commodities.

You will receive an email from eRFP Notification Service acknowledging "You have successfully updated the Commodity Codes that you want to be notified of."

Question#11:

Can you choose a commodity code for me?

 


No - Each Vendor is responsible for choosing their own commodity codes they wish to receive RFP notifications on.

Question#12: How do I view the Bidding Opportunities/RFPs available?
 


To view the Bidding Opportunities/RFPs available you may click on the "Quick Links" on the left labeled "Bid Opportunities" A list of Bidding Opportunities will appear. Click on any solicitation number to see the advertised solicitation. (We recommend you turn off any pop-up blockers for the eRFP Notification Service site)

You may also view the Bidding Opportunities/RFPs available from the Division of Purchase and Property website:
(http://www.state.nj.us/treasury/purchase/) and using the menu located on the top of our web site pages. Select Vendor Information--> Bidding Opportunities--> Current Bid Opportunities. The direct link for this page is:
http://www.state.nj.us/treasury/purchase/bid/summary/bid.shtml

Question#13: What is the "Q & A" link under the "Quick Links" menu for?
 
The "Q & A" link located under the "Quick Links" menu on the left is used to ask RFP specific questions. These are questions pertaining to a solicitation's RFP. For technical questions regarding the eRFP Notification Service please utilize the Contact Us link located under the "Quick Links"

Question#14: Is my information secure?
 
Yes - All information you provide is sent through a secure web session and stored encrypted on servers behind numerous firewalls.

Question#15: How do I get assistance with technical issues not covered by the FAQ?
 
If you have any technical questions regarding the use of the eRFP Notification Service please utilize the Contact Us link located under the "Quick Links."

Question#16: If we are on the old "Bidder's Mailing List", are we automatically registered under the same classes that we were before on the new eRFP Notification Service?
 
No - You must enroll in the new eRFP Notification Service and select the Commodity Codes you wish to receive email notifications on of RFPs being advertised.


Last Updated: Wednesday, 06/13/12

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