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Multi-Source Contracts: State Agencies and Cooperative Purchasing partners
should review each vendor's product/service and prices carefully and
place orders in accordance with the terms and conditions of the contract.
Note that
A. Delivery: All prices F.O.B. Destination
B. Method of Operation - State Agencies Only:
See detailed ordering method in the Specification Sheet(s) in this N.O.A.
*IMPORTANT: POLITICAL SUBDIVISION & OTHER COOPERATIVE PURCHASING PARTICIPANTS
In accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and
N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are
responsible for ensuring that the Purchase Order issued reflects the correct
contract item pricing and that payment is processed accordingly. Note that
only these items/services specified in the applicable State contract(s) may
be purchased from the contract vendor(s) of record. Cooperative Purchasing
participants assume full responsibility for all purchase transactions issued
through State contracts, including Purchase Orders, delivery compliance, and
payments.
Questions, problems or complaints related to Cooperative Purchasing contact:
In the event of an emergency, contact the following in the order listed:
JACKIE KEMERY
BUYER
609-984-6239
JACKIE KEMERY
BUYER SUPERVISOR
609-984-6239
ROBERT BEAUREGARD
ASSISTANT DIRECTOR
609-984-2084
PUB DATE:
03/30/12
VENDOR INDEX - BRANDS FOR EACH VENDOR
VENDOR NAME
BRAND
CONTRACT
AFFORDABLE INTERIOR SYSTEMS
ACH-ELECTRONIC PAYMENTS
AIS
57038
AFFORDABLE OFFICE FURNITURE
INC
TAYCO INC
TAYCO INT
57043
ALLSTATE OFFICE INTERIORS INC
AMNEON
DESIGN OPTIONS
57045
AMERICAN SEATING CO
ACH ELECTRONIC PAYMENT
AMERICAN SEATING CO
57054
BUREAU OF STATE USE INDUS
DEPTCOR
DEPTCOR
57041
CONCORD PRODUCTS CO INC
CONCORD PRODUCTS
57048
COUNTY BUSINESS SYSTEMS
INC OF NJ
PLEION
57047
ERGOSPACE DESIGN INC
MARVEL/QUORUM
MARVEL/ZAPF
57044
HAWORTH INC
HAWORTH PL FULL WOOD
HAWORTH UIGROUP PL
HAWORTH UNIGROUP PL
57055
HERMAN MILLER INC
HEERMAN MILLER INC
HERMAN MILLER INC
HERMAN MILLER INC"Q"
57053
KRUEGER INTERNATIONAL INC
KREUGER INT INC
KRUEGER INT INC
57057
MW INTERNATIONAL INC
M/W INTL INC/GENESIS
57050
OFFICE FURNITURE PARTNERSHIP
ACH ELECTRONIC PAYMENTS
GLOBAL EVOLVE
57046
TRENDWAY CORP
TRENDWAY CORP
57070
BRAND INDEX - VENDORS FOR EACH BRAND
BRAND
VENDOR NAME
CONTRACT
AIS
AFFORDABLE INTERIOR SYSTEMS
ACH-ELECTRONIC PAYMENTS
57038
AMERICAN SEATING CO
AMERICAN SEATING CO
ACH ELECTRONIC PAYMENT
57054
AMNEON
ALLSTATE OFFICE INTERIORS INC
57045
CONCORD PRODUCTS
CONCORD PRODUCTS CO INC
57048
DEPTCOR
BUREAU OF STATE USE INDUS
DEPTCOR
57041
DESIGN OPTIONS
ALLSTATE OFFICE INTERIORS INC
57045
GLOBAL EVOLVE
OFFICE FURNITURE PARTNERSHIP
ACH ELECTRONIC PAYMENTS
57046
HAWORTH PL FULL WOOD
HAWORTH INC
57055
HAWORTH UIGROUP PL
HAWORTH INC
57055
HAWORTH UNIGROUP PL
HAWORTH INC
57055
HEERMAN MILLER INC
HERMAN MILLER INC
57053
HERMAN MILLER INC
HERMAN MILLER INC
57053
HERMAN MILLER INC"Q"
HERMAN MILLER INC
57053
KREUGER INT INC
KRUEGER INTERNATIONAL INC
57057
KRUEGER INT INC
KRUEGER INTERNATIONAL INC
57057
M/W INTL INC/GENESIS
MW INTERNATIONAL INC
57050
MARVEL/QUORUM
ERGOSPACE DESIGN INC
57044
MARVEL/ZAPF
ERGOSPACE DESIGN INC
57044
PLEION
COUNTY BUSINESS SYSTEMS
INC OF NJ
57047
TAYCO INC
AFFORDABLE OFFICE FURNITURE
INC
57043
TAYCO INT
AFFORDABLE OFFICE FURNITURE
INC
57043
TRENDWAY CORP
TRENDWAY CORP
57070
INSTRUCTIONS/SPECIFICATIONS
1.0 Purpose and Intent, Background and Award
1.1 Purpose and Intent
The purpose of this Request for Proposal (RFP) is to enter
into term contracts with qualified bidders for the
purchase of Furniture, System, Open Plan/Landscape for
Using Agencies.
The furniture permitted to be sold under the terms of this
contract shall include replacement furniture, supplemental
furniture, and furniture for new projects.
Replacement furniture shall be defined as same-brand
systems furniture, purchased as a substitute for an existing
piece of furniture.
Supplemental furniture shall be defined as same-brand
systems furniture purchased as an addition or enhancement
to existing furniture.
Furniture for new projects shall be defined as systems
furniture purchased to fulfill a new furniture requirement.
1.1.2 Furniture considered for award shall be defined as the
group of items consisting of the following:
(a) Panels
(b) Worksurfaces
(c) Panel hung components, including overhead
storage bins with integrated task lighting,
including units with air purification systems
housed within a task light
(d) File and storage pedestals (for under
worksurfaces only)
(e) All compatible componentry and assembly hardware
(f) Tackboards
1.1.3 Each manufacturer's brand line shall be capable of
providing a complete systems furniture design.
1.1.4 Traditional Office and Lounge Furniture, Library
Furniture, Computer and Electronic Support Furniture,
Folding Furniture, Seating (all types) and File Cabinets
will not be included under any contract (s) resulting
from this RFP.
Components of Desking Systems may not be purchased for
use as stand-alone freestanding non-modular type
furniture under this contract. Such components must be
purchased under the non-modular contract.
1.1.5 Associated Services and programs are as Follows:
(A) Design Service
(B) Reconfiguration Services
- Inventory Services
- Dismantling Service
- Relocation Service
- Re-Installation Service
- Design Service
(C) Refurbishing Services
(D) Trade-In Policy
1.1.6 Associated services and programs are included
in the contract award to make Using Agencies aware of a
vendor's costs for such services and are to be provided on
an as-needed basis. The State reserves the right to bid
these services separately when considered in the State's
best interest. This may or may not include development of
a separate contract for any or all of these services.
1.1.7 All orders/projects will be capped at a total list price
not to exceed approximately $850,000.00 or less. By and
large, these orders will be sufficient to furnish a
typical office floor of 30,000 sq. ft. This cap limit on
the project dollar amount will cover upgrades of current
space and furniture requirements for small personnel
moves. It is the State's intent to separately bid new
projects which include multi-floor building locations that
exceed the above-mentioned cap.
2.0 Firm Pricing
2.1 All prices bid shall be firm F.O.B. destination to
include all costs; and not subject to increase.
3.0 Responsibility of the Contractor
3.1 The contractor shall be responsible for the performance
of all work under this contract.
3.2 The contractor shall be responsible to the Director for
the acts and omissions of its employees, agents and/or
subcontractors.
3.3 The contractor shall be responsible for any damages to
buildings or individuals as a result of delivery and
installation; also for all damage or destruction, both
temporary and permanent, caused directly or indirectly
by its operations to all parts of the project, and to
all adjoining property.
4.0 Safety Precautions and Programs
4.1 The contractor shall, at its own expense, protect all
finished work subject to damage from subsequent work
and keep the same protected until the project is
completed and accepted.
4.2 In order to protect the lives and health of its employees,
the contractor shall comply with all applicable statutes
and pertinent provisions of the "Manual of Accident
Prevention in Construction" issued by the Associated
General Contractors of America, Inc. and shall maintain an
accurate record of all cases of death, occupational
disease, and injury requiring medical attention or causing
loss of time from work, arising out of and in the course
of employment on work under the contract.
4.3 The contractor shall visit the site to observe actual
field conditions prior to commencing installation when
required so as to verify actual conditions against
approved installation order entry drawings.
4.4 The contractor shall be responsible for initiating,
maintaining and supervising all safety precautions and
programs in connection with the work.
5.0 Guarantees/Extended Guarantees/Warranties
5.1 The contractor shall provide manufacturer's standard
warranty but shall nevertheless guarantee all items
against manufacturing defects for a period of at least
four (4) years from date of acceptance, even if the
manufacturer's warranty covers a shorter period. Should
a defect occur, the contractor shall repair or replace
item(s) at no charge to the State. Such repair or
replacement shall be guaranteed by the contractor for
a subsequent year. Warranties covering a longer period
of time are to be listed on the pricing schedule.
5.2 The contractor shall make all repairs or render service
within three (3) working days from notice by the State,
regardless of geographic location.
5.3 The contractor shall provide any replacements within
fifteen (15) working days of notification by the State.
5.4 In the case of the systems furniture installed under this
contract, the contractor guarantees for a period of at least
four (4) years from the date of final acceptance that
the completed work is free from all defects due to faulty
materials, installation equipment or installation
workmanship and that it shall promptly make whatever
adjustments or corrections which may be necessary to cure
any defects, including repairs of any damage to other
parts of the system resulting from such installation
defects. The State shall promptly give notice to the
contractor of observed defects. In the event that the
contractor fails to undertake the adjustments, repairs,
corrections or other work made necessary by such defects,
the State may do so and charge the contractor the cost
thereby incurred.
5.5 The contractor's obligations hereunder are in addition to
the contractor's other express or implied assurances under
this contract or State law and in no way diminish any
other rights that the State may have against the
contractor for faulty materials, equipment or work.
6.0 Supervision, Installation Procedures, Contractor Personnel
The contractor shall provide the following installation
services:
6.1 All receiving, uncrating, assembly and installation of all
furniture at site.
6.2 Performance and completion of work in accordance with
the work schedule developed with the Using Agency.
6.3 Supervision and direction of the work site
responsibility for all construction means,
methods, techniques, sequences and procedures and
for coordination of all portions of the work under
the contract.
6.4 The contractor shall employ a full-time competent
supervisor and necessary foreman and assistants,
who shall be in attendance at the project site
during progress of the work. The supervisor shall
represent the contractor and all communications
given to the supervisor shall be binding as if
given to the contractor.
6.5 Each contractor shall employ qualified, competent
craftsmen in their respective lines of work.
6.6 If any personnel, standby or otherwise, due to a
trade agreement or collective bargaining agreement,
are required to supervise equipment installation or
are needed for any other purpose during normal working
hours, the contractor normally employing the trade
is required to provide such standby services. The
contractor shall evaluate and include the costs
thereof in its bid price and shall provide the
services without additional charge.
6.7 All personnel must observe all regulations
then in effect at the State Agency. While on State
property, employees shall be subject to control of
the State, but under no circumstances shall such
persons be deemed to be employees of the State.
The contractor or its personnel shall not
represent themselves as employees of the State.
6.8 The Director may request both the contractor
and/or the subcontractor to transfer from the work
crew employees who are found to be incompetent
and/or otherwise unacceptable.
6.9 The contractor shall be responsible for ensuring
that all articles found by its employees in or
near the premises are turned in at a designated
place.
6.10 The contractor shall furnish each employee, with an
identification card which shall contain, at a
minimum, the employee's name and the name of the
contractor's firm. The purpose of the I.D. card
is for comparison with the list submitted by the
contractor. If possible, a photo identification
card would be desirable.
6.11 The contractor shall prohibit its employees from
disturbing papers on desks, opening desk drawers or
cabinets, or using telephone or office equipment
provided for official State use.
6.12 All contractors' employees shall be subject to
such security clearance as the Director or Using
Agency shall require.
6.13 The contractor shall require its employees to comply
with all instructions issued by the Director or Using
Agency pertaining to conduct and building regulations.
6.14 The contractor shall supply all materials and
tools necessary to perform its services.
6.15 The contractor shall be responsible for all
safety precautions while performing the work.
After all work is completed, the area shall be
free from any soil or waste of any nature
caused by the contractor during the performance
of its services.
7.0 Compliance with OSHA
Work performed under this contract must comply with all
appropriate OSHA standards.
8.0 Project Drawings
8.1 The contractor shall submit shop drawings, as
required, for the modular furniture system in the
form of isometrics and dimensioned 1/4" scale plans
of each workstation type, indicating all components
and hardware required.
8.2 The contractor shall submit as required, installa-
tion/order entry drawings in 1/8" scale, depicting
the product layout in conformance with preliminary
layouts provided by the State, which will be subject
to State approval before receiving authorization to
proceed. (See Section 5.2.4 of this RFP).
8.3 The contractor shall keep one set of drawings
on the project at all times that shall be marked
"As-Built." During the course of the project,
the contractor shall mark these drawings with all
applicable modifications and changes. These marked
-up drawings, including those of any subcontractor,
shall be made available to the State at any time
during the progress of the work.
8.4 In instances where the contractor's sepias or
installation order entry drawings are of a scale
larger than the contract drawings, they shall be
acceptable in lieu of marked-up contract drawings
provided they are updated as per Section 4.11.3 of
this RFP. A master sheet of the same dimensions
as the contract drawings shall be prepared by
the contractor on a tracing which shall indicate,
sheet by sheet, a cross reference to all
installation order drawings pertaining to that
drawing.
Note: All drawings and sepias as required above shall
be labeled "As-Built" above title block and
dated.
8.5 The Contractor shall submit the "As-Built" documents
to the State with a certification as to their
accuracy at the time of contract completion before
final payment will be made to the contractor. After
acceptance by the State, the contractor will furnish
two (2) sets of "As-Built" documentation.
8.6 When applicable, the contractor shall field measure the
premises to verify that all dimensional
characteristics can be achieved. If dimensions
cannot be achieved, the contractor must notify the State
immediately. Further, any dimensions that are not
achievable should be highlighted and the State
immediately informed so the proper action may be taken.
9.0 Storage, Cleaning and Final Clean Up
9.1 The contractor shall confine its apparatus, the
storage of its equipment, tools and materials, and
its operations and workers to areas permitted by
law, ordinances, permits, contract limit lines as
established in the contract documents, the rules
and regulations of the Using Agency, or as ordered
by the Director, and shall not unreasonably
encumber the site or the premises with its
materials, tools and equipment.
9.2 The contractor shall at all times during the
progress of the work keep the premises and the job
site free from the accumulation of all refuse,
rubbish, scrap materials and debris caused by the
operations, so that at all times the premises
and site shall present a neat, orderly and
workmanlike appearance. This is to be
accomplished as frequently as is necessary by the
removal of such material, debris, etc. from the
site. Loading, cartage, hauling and dumping will
be at the contractor's expense. Trash materials
and debris shall be removed on a daily basis.
State or Using Agency dumpsters are not to be used
for this purpose.
9.3 At the completion of the work, the contractor
shall remove all its tools, construction
equipment, machinery, temporary staging,
falsework, formwork, shoring, bracing, protective
enclosures, scaffolding, stairs, chutes, ramps,
runways, hoisting equipment, elevators, derricks,
cranes, etc., from the project site.
9.4 The contractor shall remove all marks, etc.,
undesirable stains, fingerprints, other soil,
dust or dirt from painted, decorated or stained
woodwork, plaster or plasterboard, metal
acoustic tile, equipment surfaces, and work
stations.
9.5 Should the contractor not promptly and properly
discharge its obligation relating to cleaning and
final clean up, the State shall have the right to
employ others and to charge the cost thereof to
the contractor after first giving the contractor
a three (3) working day written notice of such
intent. Further, payment will be withheld
until the area is deemed acceptable by the State.
9.6 All equipment, materials or supplies of any kind,
character or description of value belonging to the
contractor which remain on the job site for more
than thirty (30) days from the date of the
certificate of final acceptance and completion
issued by the State to the contractor shall
become the absolute property of the State. It
will be disposed of in any manner the State shall
deem reasonable and proper.
9.7 On-site open burning of rubbish, garbage, trade
waste, leaf or plant life is strictly prohibited
in accordance with New Jersey Air Pollution
control code as issued by N.J.D.E.P.
10.0 Contractor Access
10.1 The contractor shall have rights of access to those
areas of the site designated as work areas.
10.2 The contractor shall cooperate with and not interfere
with any other contractor engaged by the State to
perform services at the site. It is the contractor's
responsibility to resolve, before work commences, any
actual or probable jurisdictional disputes which do
or may arise. This responsibility extends to
relations between and among all trades during any
time that work within the scope of this contract is
being performed at the site and/or when trade union
members are present.
10.3 The contractor shall not enter other areas of the
site without permission of the State.
10.4 The Using Agency reserves the right to enter upon the
premises at any and all times during the progress of
the work and may allow others to do so for the
purpose of conducting any routine or specific work
unrelated to these specifications. This right is in
addition to the State's right of access to inspect
the work set further in Section 4.15.
11.0 Delivery and Staging Facilities
11.1 The contractor shall be responsible for all
delivery, unloading, staging, and storage of
furniture, furnishing and equipment. The
contractor shall notify the State seven (7) working
days prior to each delivery; the State will provide
specific delivery authorization within five (5)
working days prior to the authorized delivery date.
The contractor shall not proceed with delivery and
installation until written approval to commence
delivery has been received.
11.2 The contractor shall use a route approved by the
State for delivery, unloading, staging and storage
at the project site.
11.3 The State shall be responsible for providing from
delivery to final placement, that the site shall be free
of unanticipated obstacles which might unreasonably
impede the contractor during the delivery and
installation of the work, but the State shall not
be responsible for correcting obstacles which were
reasonably anticipatable at the time of execution
of the contract.
12.0 Inspection and Acceptance of Work
12.1 The State shall at all times have access to the
work whether it is in preparation or in progress,
and the contractor shall provide proper facilities
for such access and for inspection. The Director
reserves the right to employ the services of a
professional consultant for any phase of the work
as may be deemed to be in the best interest of the
State. The contractor shall cooperate with
consultants and provide access to work and
facilities for inspections.
12.2 All materials and equipment used in the
construction of the project shall be adequately
tested according to standards of the trade, or as
required by the State, all at the expense of the
contractor, unless otherwise provided herein.
12.3 The State shall inspect the work upon delivery at
mutually agreeable times. Such inspections are
for the sole purpose of identifying the product
and equipment and verifying the quantities
ordered to provide a basis for payment to
the contractor. Such inspections shall not be
construed as final or as constituting acceptance
of or taking charge or control over the product or
equipment. If there are any apparent
defects, damage, deficiencies or failure to
conform to the contract documents, the contractor,
upon notice from the State, shall promptly remedy the
same at its own expense.
12.4 Notwithstanding any otherwise applicable provision
of law or any such inspections or any payment on
account for materials, furniture, furnishings and
equipment delivered, receipt shall not be
construed as acceptance of any product or
equipment prior to installation and completion
unless specifically accepted in writing
by the State.
12.5 If any work which has been previously accepted,
specifically or by the making of payment on
partial completion, is found to have defects,
damage, deficiencies, or fails to conform to the
contract documents, for any cause not attributable
to the State, the Agency or its employees, the State
may revoke its acceptance. Such revocation shall be
made by giving prompt notice of such conditions to
the contractor, and the contractor shall promptly
remedy the situation at its own expense.
12.6 If the State determines that any work requires
special inspection, testing, or approval, the State
will instruct the contractor to order such special
inspection, testing or approval at no additional
cost to the State. If such special inspection or
testing reveals failure of the work to comply with
the requirements of the contract, the State can
reject such work and incur no cost relating to
such work.
13.0 Manufacturer's Catalogs, Price List, and Written
Contract Price Quotation to Agencies
13.1 After contract award, the contractor shall furnish,
upon request, copies of manufacturers' catalogs and
published price lists identical to those submitted
with its bid proposal to all State and local agencies
requesting same at no additional cost. (See
Section 6.5 of this RFP).
13.2 If solicited, a contractor must provide a written
quotation on its letterhead or proposal form. A
quotation submitted by a contractor's representative
(i.e. dealer, distributor, etc.) may be on the
representative's letterhead or proposal form, but
must list the contractor's complete name, address,
phone number and a representative from the
contractor's staff to contact for information
concerning the proposal. All proposals must be
signed, and include, at a minimum, the following:
A. Product Identity - Name of manufacturer
B. The contract number and contract line from
which the product and pricing are derived.
C. Detailed listing of all units to be delivered and
placed by model/part number/description and unit
list price for each item, identified with page
number reference to the contract price list.
Optional accessory parts are to be listed within
description.
D. The quantity and extended list price for each
unit shall be totaled and appropriate discount
applied to the grand total within a specific
product line and contract.
E. A schedule that will define the manufacturing
cycle, start of delivery, installation and
completion.
F. Floor layout(s) of the product installation that
will serve as installation/order entry drawings,
requiring approval by the State for code compliance.
G. A separate proposal, conforming to above format,
for each specific Agency as requested.
13.3 Vouchers submitted for payment must also list the
information listed above.
NOTE: Quotations or invoices submitted that do not
comply with the criteria listed above will be
subject to rejection and may require re-
submission before the order document can be
issued or the payment processed.
This information can be found in the State Notice of
Term Contract Award (NOA).
14.0 Delivery
14.1 Packing for shipment shall be provided to adequately
protect the product and insure safe shipment.
14.2 Shipping cases shall be marked to show the name of
the contractor, the name and address of receiving
Using Agency and State Purchase Order Number.
14.3 The bidder shall furnish, in the space provided on
the bid price sheets, a delivery schedule for each
type of furniture as to time required for delivery
after receipt of order (ARO). The contractor must
notify the Using Agency at least forty-eight (48)
hours in advance of shipment so that necessary
arrangements can be made. The contractor must be
able to make delivery and have product available for
delivery to all parts of the State. Delivery and
installation must be completed within 120 days after
receipt of order. A bid proposal listing delivery
schedule in excess of 120 days will be rejected.
14.4 All deliveries and installation work shall be
performed during regular working hours, 8:00 a.m.
to 4:30 p.m., Monday through Friday. Changes
may be granted with written approval of the State.
Any work required to be performed after regular
working hours or on Saturdays, Sundays, or legal
holidays, as may be reasonably required consistent
with contractual obligations, shall be performed
without additional expense to the State. The
contractor shall obtain approval from the State
for performance of work after regular working hours
or non-regular workdays at least twenty-four (24)
hours prior to the commencement of overtime, unless
such overtime work is caused by an emergency.
14.5 In the event the contractor fails to meet its
delivery commitments, the Director reserves the
right to authorize the Using Agency to obtain
furniture necessary to function properly from
any available source. In such event, the order
will be canceled and any difference in price
shall be paid by the defaulting contractor.
14.6 The contractor shall be in a position to provide
spotted deliveries. A spotted delivery shall include
supply, FOB Destination delivery, uncrating, putting in
place, assembly, installation, making ready for use,
and removal of debris.
14.7 Deliveries shall be made at such time and in such
quantities as ordered, in strict accordance with
the instructions from the Using Agency.
14.8 The contractor shall be responsible for the delivery
of product and equipment in first-class condition at
the point of delivery, and in accordance with good
commercial practice.
14.9 It shall be the contractor's responsibility to
coordinate its deliveries to the job site and
interface with the trade unions. Such
responsibilities shall be performed in such a
manner that no delay to progress and no additional
cost to the State shall occur. The State assumes
no responsibility for resolving any jurisdictional
disputes with trade unions relating to the scope of
the work being performed under a specific contract.
15.0 Delay of Project - Storage of Product
15.1 In the event the delivery and installation schedule
approved by the State is delayed by events beyond
the control of the State, the State shall provide
prompt and timely notice, in writing, to the
contractor. Prompt and timely notice is defined as
written notice being provided the contractor as
soon as the delay becomes fully known to the State.
15.2 Upon receipt of this notice of delay, the
contractor shall be responsible for rescheduling
delivery and installation or, if unable to do so,
for storage and all associated storage costs for a
period of up to and including sixty (60) days after
the original State-approved delivery and installation
schedule.
The Using Agency shall be responsible for such
storage costs that exceed the sixty (60) day time
period. When this is the case, the contractor shall
provide a proposal covering a justifiable monthly
charge that can be verified to cover these costs.
15.3 Request for a time extension by the contractor
caused by events beyond its control, that will
exceed the State-approved delivery and installation
schedule must be submitted in writing to the State
and receive written approval. If the contractor's
revised delivery and installation schedule is
unacceptable to the State, the State may elect to
invoke the "remedy for non-performance" as detailed
in Section 4.21 of this RFP.
16.0 Furniture Selection and Layout (Designer Service)
The contractor shall provide the State at no additional
cost, on an as-required basis, the necessary engineering,
design and layout services required by Using Agencies when
requesting a proposal against this contract.
16.1 The contractor shall submit with its bid proposal
response to this RFP a brief narrative description
of the designer services available.
17.0 Items Ordered and Delivered
Lines supplied must be strictly in accordance with those
contained in the contract award. Using Agencies are
authorized to order and the contractors are authorized to
ship only those items covered by the contract. If a review
of orders placed by any Using Agency reveals that items
other than those covered by the contract have been ordered
and delivered, the Director will take steps as necessary to
have the material returned by the Using Agency, regardless
of the time lapsed between the date of delivery and
discovery of the violation. Full credit will be required.
Compliance with this requirement is a joint responsibility
of the Using Agency and the contractor. Violation of this
clause may result in the removal of the offending
contractor's name from the bidder's mailing list for a
period of up to three (3) years.
18.0 Remedies for Non-performance
18.1 Failure to Comply with Contract Requirements.
In the event that the contractor fails to comply with any
material contract requirement, the Director shall
notify the contractor to remedy the deficiency within
a reasonable period, not to exceed five (5) working
days. In this event, the Director will authorize the
service to be performed or the furniture delivered by
any available means, with the difference between the
actual cost paid and the bid of the defaulting
contractor to be deducted from any monies due the
defaulting contractor.
18.2 Replacement of Unsatisfactory Product
In the event the product supplied is, in the opinion
of the State, not giving satisfactory performance or
requires an excessive amount of remedial maintenance,
the contractor shall remove and replace the defective
unit(s) as per the original RFP specifications. This
will be done within ten (10) days after receiving
written notice from the State. There will be no cost
to the State. Failure to comply may result in the
said unit(s) being canceled from the contract and
similar units obtained from another contract vendor
with transportation and installation costs borne by
the original contractor.
19.0 Associated Services - Trade-In Policy
19.1 Bidders shall include as part of their price
proposal (See bid pricing sheets) loaded all inclusive
hourly rates for various reconfiguration services
associated with systems furniture installation
as follows:
- Inventory Services
- Dismantling Service
- Relocation Service
- Reinstallation Service
- Design Service
The various reconfiguration services, previously
listed, are not associated with the purchase of
new product. All services should be provided
during the hours of 8:00 A.M. to 5:00 P.M. Monday through
Friday. Changes thereto may be granted with written
approval of the State. Any work required to be performed
after regular working hours or on Saturdays, Sundays, or
legal holidays, as maybe reasonably required consistent
with contractual obligations, shall be performed
without additional expense to the State. The
contractor Shall obtain approval from the State
for performance of work after regular work hours
or on non-regular workdays twenty-four (24) hours prior to
commencement of overtime, unless such overtime
is caused by and emergency.
19.1.1 If the State desires a project or
portion of a project to be done outside
normal work hours it shall request
proposals based on the overtime rates
listed in the contract.
19.1.2 All contract proposals are to include
only time spent working at the original
job site. All costs associated with
travel and travel time are incorporated
as part of the loaded hourly rates.
19.2 These rates will serve as the basis for the actual
cost estimates to be submitted when a specific re-
quirement is requested by a Using Agency.
19.3 The Bidder/contractor shall provide systems furniture
storage during reconfiguration phases. The Contractor
shall provide a bid proposal covering justifiable
monthly charges that can be verified to cover this
cost.
20.0 General Requirements
20.1 Open Plan/Landscape Systems Furniture Requirements
20.1.1 This procurement package includes only the Open
Plan/Landscape Systems Furniture and related
components as defined by this RFP. All other
freestanding furniture and seating will
be procured under a separate contract.
20.1.2 The Open Plan/Landscape Systems Furniture shall
include, as a minimum; panels, panel-hung components,
work surfaces, tackboards, overhead storage bins with
integrated task lighting, including units with
air purification systems housed within a task light,
file and storage pedestals capable of fitting under
worksurfaces and other componentry to the system.
Note: For the purposes of this RFP, desking type
systems will be accepted for consideration and
inclusion in the contract award, however,
components of desking systems may not be
purchased for use as stand-alone free
standing non-modular type furniture under this
contract.
20.1.3 All furniture system components and configurations
thereof, shall meet or exceed all appropriate
established codes and standards regarding durability,
performance, and life safety. They shall comply, as a
minimum, with the following standards or any updates
thereof:
1) BOCA 1987, the basic building code, as incorpor-
ated in the New Jersey Uniform Construction
Code (UCC), will be the standard with which the
modular furniture system must comply. References
are to section 810.00, exit access passageways
and corridors, and section 1404, flame spread
and flame resistance tests.
2) New Jersey State Barrier Free Design Regula-
tions Revised 1979.
3) Occupational Safety And Health Act (OSHA).
4) ASTM-E-84 For Surface Burning Characteristics.
Class "A" Is Required.
5) ANSI/BIFMA X5.6-1986 - American National
Standard for Office Furnishings - Panel Systems
- Tests.
6) ASTM-E-90-83 Airborne Sound Transmission Loss,
For STC Of Acoustical Panels.
7) ASTM-C-423-84A Sound Absorption Coefficients,
By Reverberation Room Method For NRC Of
Acoustical Panels.
8) ASTM-E-413-80 Sound Transmission Class For
Acoustical Panels.
9) NEMA-Class 1 For High-Pressure Laminates For
Work Surfaces, Flipper Doors.
10) AWI-American Woodworking Institute Standards,
Section 400 For Wood Top Caps, End Caps, And
Alternate Work Surface Edge Trim.
11) ANSI/BIFMA x5.3-1983 Test For Drawers And
Pedestals.
12) Business And Institutional Furniture Associa-
tion PS-1-1984. First Generation Voluntary
Panel Systems Standard.
13) National Fire Protection Association (NFPA)
Life Safety.
14) Underwriter's Laboratories (UL) Approval For
All Electric Components.
20.1.4 The intent is to provide State Using Agencies with a
flexible, easily reconfigurable, well constructed,
durable, low-maintenance, multi-component open plan
furniture which by its functional layout, will
provide a productive, professional, and pleasant
working environment.
20.1.5 Systems furniture covered under this contract shall
provide the following minimum requirements:
20.1.5.1 All components of the system shall be manu-
factured with the highest quality
workmanship. Any special size components
required for any specific installation shall
be specified in the preprinted price list,
detailing the method of pricing of such components,
or they cannot be considered for use in an installation.
20.1.5.2 Panels shall be capable of being arranged in
a variety of configurations, e.g., straight
line or free form, and shall have the
ability to be altered or adjusted on the
site to suit changing needs. They shall
offer the capability of arrangements having
two, three or four panels radiating from a
single pivot point. Connections at the pivot
point shall have as few parts as possible.
20.1.5.3 It should also allow for the attachment or
detachment of a panel at a connection point
being spanned by a component without having
to remove components from adjacent panels.
20.1.5.4 The panels shall provide for the hanging of
work surfaces, storage components and/or
other items specified herein on a vertical
incremental basis and on both sides of the
panel.
20.1.5.5 All panels, work surfaces and components
shall be free of all defects including
nicks, breaks, scratches, warping or damage
of any sort.
20.1.5.6 All panels, work surfaces and components shall
be clean, smooth and finished.
20.1.5.7 All exposed edges and corners of all com-
ponents shall be finished so as to provide
safety and protection to people and
equipment.
20.1.5.8 The tops of panels shall be surfaced in
such a manner to provide for protection of
the panels against cleaning and maintenance
equipment and damage during changes.
20.1.5.9 Light fixtures and non-metallic extension
cords shall have Underwriter's Laboratories
Listing (ULL).
20.1.5.10 When task lights are to be provided, the
manufacturer/vendor is to provide the
proper bulb/tube as part of the quotation.
20.1.5.11 The installation of the open plan system
shall be made as simple as possible. The
furniture system shall have the ability to
change with the needs of the user and be
capable of doing so with a minimum number
of attachments, devices, connector apparatus
and tools.
20.1.5.12 All components are to be reusable.
21.0 Quality Assurance
21.1 Acoustical panels shall be tested in accordance with
approved independent acoustical testing laboratory
standards. All acoustical panels shall be certified
by the manufacturer as to their noise reduction
coefficient (NRC) pursuant to ASTM-C-423-84A test
results, and Sound Transmission Coefficients (STC).
Sound absorption shall be measured in accordance with
the ASTM-C-423-84A test for sound absorption and
sound absorption coefficient by the reverberation room
method. Sound Transmission loss shall be measured in
accordance with ASTM-E-90-84 laboratory measurement of
airborne sound transmission loss of building parti-
tions, with no less than one complete panel measuring
a minimum of five feet (5'x5'). The Sound Transmis-
sion Class (STC) shall be determined in accordance
with ASTM-E-413-80 determination of classification
for Sound Transmission Class. All certifications
shall be by the manufacturer (or any updates
thereof).
21.2 Wood Construction shall conform to AWI Standards,
Casework Section 400 premium grade for transparent
finish.
21.3 All high-pressure plastic laminates shall meet NEMA
Class 1 Standards.
21.4 Layouts
The contractor, when requested by the Using Agency,
shall be responsible for the preparation of modified
layouts which will adapt the dimensional characteris-
tics of its furniture systems to the requirements
of the Using Agency. These layouts shall also
serve as installation/order entry drawings, as
required. They shall be submitted in 1/8" scale
drawings to the Using Agency for approval and shall
include quantity takeoffs. (See Section 4.11 of this
RFP).
VENDOR INFORMATION
Vendor Name & Address:
AFFORDABLE INTERIOR SYSTEMS
ACH-ELECTRONIC PAYMENTS
PO BOX 842675
BOSTON, MA 02284-2675
Contact Person:
MICHAEL DUGALLY
Contact Phone:
978-562-7500
Order Fax:
978-562-0811
Contract#:
57038
Expiration Date:
07/29/12
Terms:
NONE
Delivery:
4 WEEKS ARO
Small Business Enterprise:
NO
Minority Business Enterprise:
NO
Women Business Enterprise:
NO
Cooperative Purchasing *:
YES
* WILL VENDOR EXTEND CONTRACT PRICES TO COOPERATIVE PURCHASING PARTICIPANTS?
Vendor Name & Address:
AFFORDABLE OFFICE FURNITURE
INC
2375 ROUTE 70 WEST
CHERRY HILL, NJ 08002
Contact Person:
JACK ISRAEL
Contact Phone:
856-488-2100
Order Fax:
856-665-9200
Contract#:
57043
Expiration Date:
07/29/12
Terms:
NONE
Delivery:
120 DAYS ARO
Small Business Enterprise:
YES
Minority Business Enterprise:
NO
Women Business Enterprise:
NO
Cooperative Purchasing *:
YES
* WILL VENDOR EXTEND CONTRACT PRICES TO COOPERATIVE PURCHASING PARTICIPANTS?
COMM CODE:
425-94-010740
HOURLY RATE TO COMPLETE HOOK-UP TO
POWER SOURCE ON PREWIRED PANELS
WHEN REQUIRED BY LICENSED ELECTRICIAN
1.000
HOUR
N/A
$90.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00022
COMM CODE:
425-94-010740
INVENTORY TAKING SERVICE PROVIDED DURING
NORMAL WORK HOURS (HOURLY RATE).
1.000
HOUR
N/A
$50.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00023
COMM CODE:
425-94-010740
INVENTORY TAKING SERVICE PROVIDED ON AN
OVERTIME BASIS (PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$75.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00024
COMM CODE:
425-94-010740
SYSTEMS FURNITURE RELOCATION
SERVICES PROVIDED DURING NORMAL WORK
HOURS (HOURLY RATE)
1.000
HOUR
N/A
$75.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00025
COMM CODE:
425-94-010740
SYSTEMS FURNITURE RELOCATION SERVICES
PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$115.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00026
COMM CODE:
425-94-010484
SYSTEMS FURNITURE DISMANTLING SERVICE
PROVIDED DURING NORMAL WORK HOURS
(HOURLY RATE)
1.000
HOUR
N/A
$75.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00027
COMM CODE:
425-94-010484
SYSTEMS FURNITURE DISMANTLING SERVICES
PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$115.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00028
COMM CODE:
425-94-010739
SYSTEMS FURNITURE RE-INSTALLATION
SERVICES PROVIDED DURING NORMAL WORK
HOURS (HOURLY RATE)
1.000
HOUR
N/A
$75.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00029
COMM CODE:
425-94-010739
SYSTEMS FURNITURE RE-INSTALLATION
SERVICES PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$115.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00030
COMM CODE:
425-94-010740
DESIGN SERVICES PROVIDED FOR A
RECONFIGURATION OF EXISTING SYSTEMS
FURNITURE (HOURLY RATE)
1.000
HOUR
N/A
$80.00000
Vendor:
TRENDWAY CORP
Contract Number:
57070
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00001
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$0 - $50,000.00
BRAND: TRENDWAY CORP
P/L PL246 02/03 CHOICES TAB 2,3,7,8 /
DEL: STANDARD 4 WKS, QUICKSHIP 5 DAYS
WAR: COMPREHENSIVE - SEE ATTACHED
1.000
EACH
46.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00002
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$50,001.00 - $350,000.00
BRAND: TRENDWAY CORP
P/L PL246 02/03 CHOICES TAB 2,3,7,8 /
DEL: STANDARD 4 WKS, QUICKSHIP 5 DAYS
WAR: COMPREHENSIVE - SEE ATTACHED
1.000
EACH
50.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00003
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$350,001.00 - $600,000.00
BRAND: TRENDWAY CORP
P/L PL246 02/03 CHOICES TAB 2,3,7,8 /
DEL: STANDARD 4 WKS, QUICKSHIP 5 DAYS
WAR: COMPREHENSIVE - SEE ATTACHED
1.000
EACH
53.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00004
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$600,001.00 - $850,000.00
BRAND: TRENDWAY CORP
P/L PL246 02/03 CHOICES TAB 2,3,7,8 /
DEL: STANDARD 4 WKS, QUICKSHIP 5 DAYS
WAR: COMPREHENSIVE - SEE ATTACHED
1.000
EACH
54.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00005
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$0 - $50,000.00
BRAND: TRENDWAY CORP
P/L PL240 04/01/01 TRENDWALL DEL: 4-5
WEEKS AFTER PRINT APPROVAL / WAR:
COMPREHENSIVE - SEE ATTACHED
1.000
EACH
46.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00006
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$50,001.00 - $350,000.00
BRAND: TRENDWAY CORP
P/L PL240 04/01/03 TRENDWALL DEL: 4-5
WEEKS AFTER PRINT APPROVAL / WAR:
COMPREHENSIVE - SEE ATTACHED
1.000
EACH
50.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00007
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$350,001.00 - $600,000.00
BRAND: TRENDWAY CORP
P/L PL240 04/01/03 TRENDWALL DEL: 4-5
WEEKS AFTER PRINT APPROVAL / WAR:
COMPREHENSIVE - SEE ATTACHED
1.000
EACH
53.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00008
COMM CODE:
425-94-010484
FURNITURE, SYSTEM, OPEN PLAN/LANSCAPE
DISCOUNT SPOTTED DELIVERY PURCHASES
$600,001.00 - $850,000.00
BRAND: TRENDWAY CORP
P/L PL240 04/01/03 TRENDWALL DEL: 4-5
WEEKS AFTER PRINT APPROVAL / WAR:
COMPREHENSIVE - SEE ATTACHED
1.000
EACH
54.00%
N/A
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00021
COMM CODE:
425-94-010740
HOURLY RATE TO COMPLETE HOOK-UP TO
POWER SOURCE ON PREWIRED PANELS
WHEN REQUIRED BY LICENSED ELECTRICIAN
1.000
HOUR
N/A
$75.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00022
COMM CODE:
425-94-010740
INVENTORY TAKING SERVICE PROVIDED DURING
NORMAL WORK HOURS (HOURLY RATE).
1.000
HOUR
N/A
$35.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00023
COMM CODE:
425-94-010740
INVENTORY TAKING SERVICE PROVIDED ON AN
OVERTIME BASIS (PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$50.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00024
COMM CODE:
425-94-010740
SYSTEMS FURNITURE RELOCATION
SERVICES PROVIDED DURING NORMAL WORK
HOURS (HOURLY RATE)
1.000
HOUR
N/A
$45.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00025
COMM CODE:
425-94-010740
SYSTEMS FURNITURE RELOCATION SERVICES
PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$70.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00026
COMM CODE:
425-94-010484
SYSTEMS FURNITURE DISMANTLING SERVICE
PROVIDED DURING NORMAL WORK HOURS
(HOURLY RATE)
1.000
HOUR
N/A
$45.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00027
COMM CODE:
425-94-010484
SYSTEMS FURNITURE DISMANTLING SERVICES
PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$70.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00028
COMM CODE:
425-94-010739
SYSTEMS FURNITURE RE-INSTALLATION
SERVICES PROVIDED DURING NORMAL WORK
HOURS (HOURLY RATE)
1.000
HOUR
N/A
$45.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00029
COMM CODE:
425-94-010739
SYSTEMS FURNITURE RE-INSTALLATION
SERVICES PROVIDED ON AN OVERTIME BASIS
(PREMIUM HOURLY RATE)
1.000
HOUR
N/A
$70.00000
LINE#
DESCRIPTION/MFGR/BRAND
EST QUANTITY
UNIT
% DISCOUNT
UNIT PRICE
00030
COMM CODE:
425-94-010740
DESIGN SERVICES PROVIDED FOR A
RECONFIGURATION OF EXISTING SYSTEMS
FURNITURE (HOURLY RATE)
1.000
HOUR
N/A
$60.00000
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