This unit is responsible for
the initial processing of all State tax returns, license and registration
applications, and the depositing of accompanying revenue. The unit also
receives, sorts, and routes general correspondence concerning tax matters
for the Division of Taxation and billing notices for various State agencies.
Incoming documents and checks
are extracted from their envelopes and reviewed for completeness by the
Remittance and Document Processing Sections. These documents and checks
are then prepared and routed to the appropriate area for additional processing
by one of three methods: remittance processing devices, digital image
scanners, or traditional data entry.
Image-enabled remittance processors
create a digitized image of the documents and remittances, read specific
information encoded on the document and check, read hand-written information
from the documents, and balance the amount due to the amount paid. Over
3.3 million returns and checks, and 4.4 million licenses and registrations
were processed through remittance processing devices during fiscal year
Gross Income Tax returns and
Homestead Property Tax Rebate applications are processed through full-page
digital imaging scanners. Intelligent Character Recognition devices read
information from hand-printed returns and information entered into a machine-readable
area generated by commercial tax preparation software packages. Over 3
million returns were processed through this system during the last tax
season. This represents 90% of all Gross Income Tax returns received by
the Division. Enhancements will continue to be made so that other type
documents will be scanned through the Document Processing System.
The Data Capture Section performs
verification or correction of information not recognized through the automated
process of Intelligent Character Recognition (ICR) and performs traditional
data entry of those items requiring this method of processing. After processing
activities are completed, all remittances are prepared for deposit and
the revenue is recorded into the New Jersey Comprehensive Financial System
(NJCFS) through an automated interface or through on-line entries.
In fiscal year 1998, this unit
received and processed over 8.7 million tax returns and documents with
associated revenue of $14 billion.