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Records Retention Schedules

The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with state and federal codes, regulations, and statutes of limitation. Final approval of the schedules comes from the State Records Committee, which is comprised of representatives of the Attorney General, State Treasurer, State Auditor, Director of Local Government Services, and the Secretary of State.

State Agency Retention Schedule.

Download in [PDF] Format a Records Retention Disposition Table,

which allows an agency to quickly ascertain whether a record series is ready for disposal. The table notes the year in which a records series is created with corresponding disposition dates based on retention requirements. Records become eligible for disposition as of December 31st of the year indicated in the table(s).

Below are the most commonly used schedules. Please click on the Records Series # to view the schedule in PDF format. Eventually all of the State of New Jersey's Records Retention Schedules will be available in an on-line database.

General Schedules

Individual County & Local Record Series Description

Individual Educational Record Series Description

General Schedules and Series #

State Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; Agency Related Policy, Legislation, and Operating Procedures; & Reports and Publications)
Effective Date: 5/19/2011 G100000-005

County Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; & Reports, Publications and Agency Related Policy)
Effective Date: 5/19/2011 C820000-009

Municipal Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; & Reports, Publications and Agency Related Policy)
Effective Date: 5/19/2011 M100000-008

Individual County and Local Record Series Description & Series #

Schedule Name	Schedule #	Effective
Adjuster - County	C260000-002	08/19/2010
Airports - Municipal	M670000-001	3/21/1984
Airports - County	C970000-001	3/21/1984
Archives and Records Management- County	C530000-001	3/21/1984
Archives and Records Management-Municipal	M290000-001	12/18/2008
Board of Elections & Superintendent of Elections - County	C440000-004	11/10/2010
Board of Chosen Freeholders - County	C320000-001	10/20/1982
Bridge Commission- County	C120000-001	4/19/2007
Building Inspector - Local Building Official	M190000-006	11/10/2010
Clerk - County & Register of Deeds	C100000-007	5/19/2011
Clerk - Municipal	M200000-007	3/17/2011
Construction Board of Appeals - County	C470000-001	10/20/1993
Counsel - County	C350000-001	1/18/1984
Cultural and Heritage Commissions - Municipal	M260000-001	10/16/1991
Cultural and Heritage Commissions - County	C460000-001	10/16/1991
Detention Center/Jail - County	C280000-002	6/16/2005
Detention Center, Juvenile - County	C330000-001	4/8/1985
Emergency Management - Municipal	M680000-003	8/20/2000
Emergency Management - County	C500000-003	8/20/2000
Engineering Department - Municipal	M630000-003	7/15/2004
Engineering Department - County	C910000-003	7/15/2004
Fire Academy	C490000-001	1/21/1999
Fire Departments	M180000-002	3/17/2011
Health Care Facilities - Statewide	S462000-001	8/19/2010
Health Care Facilities - Municipal	M650000-006	9/19/2002
Health Care Facilities - County	C940000-006	9/19/2002
Health Department - Municipal	M640000-004	3/17/2011
Health Department - County	C920000-004	3/17/2011
Housing & Development - Municipal	M500000-002	3/20/2008
Housing & Development - County	C810000-001	3/20/2008
Human Services - Municipal	M610000-002	3/17/2011
Human Services - County	C420000-002	3/17/2011
Human Services: Veteran Services - County	C390000-002	2/24/1985
Inspector General - Municipal	M580000-001	10/21/2010
Inspector General - County	C580000-001	5/19/2011
Insurance Commission - Municipal	M210000-001	10/14/1999
Insurance Commission - County	C560000-001	10/14/1999
Law Department - Municipal	M150000-002	1/20/2011
Medical Examiner - County	C410000-001	11/12/1986
Mosquito Extermination Commission - County	C430000-001	10/15/1986
New Jersey League of Municipalities	M980000-001	6/21/2012
Park Commission - Municipal	M240000-002	6/19/2008
Park Commission - County	C300000-002	6/19/2008
Planning Boards & Zoning Boards of Adjustment - Municipal	M140000-004	5/19/2011
Planning Boards & Zoning Boards of Adjustment - County	C800000-002	11/9/2006
Police Academy	C450000-001	8/9/1990
Police Departments - Municipal	M900000-006	12/15/2011
Police Departments - County	C540000-004	5/15/2003
Prosecutor’s Office - County	C310000-003	5/20/2004
Prosecutor's Office - Municipal	M170000-001	3/18/1999
Public Arts Center and Museum	M230000-001	2/15/2007
Public, Education and Government Television - Municipal	M220000-001	8/16/2007
Public Library - Municipal	M690000-003	5/16/2002
Public Library - County	C600000-003	5/16/2002
Public Works - Municipal	M660000-002	10/16/1991
Public Works - County	C960000-002	10/16/1991
Sheriff’s Office - County	C210000-001	7/19/2007
Surrogate - see Judiciary web site
Tax Assessor - Municipal	M120000-001	7/24/2008
Tax Collector - Municipal	M160000-003	3/17/2005
Taxation, Board of - County	C250000-002	6/20/2002
Utilities & Authorities - Municipal	M910000-001	11/20/2002
Utilities & Authorities - County	C550000-001	11/20/2002
Weights & Measures - Municipal	M620000-001	10/16/1991
Weights & Measures - County	C400000-001	10/16/1991
Welfare Departments & Boards of Social Services - County	C980000-007	5/19/2011
Welfare Departments - Municipal	M400000-002	8/16/1998

Individual Educational Record Series Description and Series #

Schedule Name	Schedule #	Effective Date
County Community Colleges	C270000-901+	7/17/1991, 9/25/1997, & 10/21/2004
County Office of Superintendant of Schools	S341601-004	5/21/2009
Four Year Colleges & Universities	S510000-001+
School District Retention Schedule: Active Records - Administration	M700101-001	1/14/2010
School District Retention Schedule: Active Records - School Nutrition	M700102-001	1/14/2010
School District Retention Schedule: Active Records - Curriculum & Instruction	M700103-001	1/14/2010
School District Retention Schedule: Active Records - Facilities	M700104-001	1/14/2010
School District Retention Schedule: Active Records - Financial	M700105-001	1/14/2010
School District Retention Schedule: Active Records - Student Records	M700106-001	1/14/2010
School District Retention Schedule: Obsolete Records - Forms that appear on the 1968 Records retention Schedule and subsequent additions	M700201-999	1968
School District Retention Schedule: Obsolete Records - Forms used from 1976 - 1984	M700202-999	1976
School District Retention Schedule: Obsolete Records - Forms used from 1984 to 1992	M700203-999	1984
Vo-Tech School, County	S341602-002	3/27/1991

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