Q. How Do I Register For The Program?

A. You register by submitting a Participation Agreement & Designation of Authorized Representatives form, form CDP-01, which can be downloaded from our internet site. Once submitted, the form will be valid until any changes are required. Mail the form to the address shown in the INSTRUCTION section of the form.

Q. How Do You Determine Eligibility For A Non-Profit Charitable Organization?

A. Eligibility will be based on registration with either the New Jersey Division of Consumer Affairs under Title 45:17A “Charitable Registration and Investigation Act” or with the Division of Revenue under Title 15A “New Jersey Nonprofit Corporation Act”. Currently, over 12,000 organizations are registered with the State under Title 45:17A and over 10,000 under Title 15A . If you are registered under Title 45:17A, you should have a N.J. Charities Registration number, which is a 9 digit alphanumeric number such as “CH0451239”. If you are registered with the Division of Revenue as a NP (nonprofit) Corporation, you should have a 10 digit business entity number such as “0100148640”. We do not accept copies of IRS Tax Exempt status forms or sales tax exemption forms as proof of eligibility. Eligibility will be checked and verified against the Division of Consumer Affair’s database of registered charities which can be accessed at www.njconsumeraffairs.gov/charity/chardir.htm or with the Division of Revenue database of corporations at www.accessnet.state.nj.us/.

Q. Can Listings Of Computer Equipment Eligible For Donation Or Other Information On The Program Be Mailed To Me?

A.There will be no mailings of lists or other information on the program. All information on the program will be disseminated through this internet site and on the infoline at (609) 530-4133. Any calls or e-mails requesting that information be mailed or telefaxed cannot be accommodated.

Q. Can The Computer Equipment Be Used Outside The State Of New Jersey?

A. NO. The intent of the program is that the computers be used within New Jersey.

Q. Can The Computer Equipment Be Inspected Prior To Submitting A Request Or Before The Designated Pick-Up Date?

A.NO. Individuals will not be allowed to inspect the equipment prior to submitting a request or before the designated pick-up dates.

Q. Will Other Office Electronics Such As Fax Machines, Copiers, Typewriters, Etc. Be Offered Under The Donation Program?

A.NO. Only computer related equipment, i.e. CPU’s, monitors, printers, keyboards, mousses, and installed cards are eligible.

Q. How Do I Request Computer Equipment?

A.Once the quarterly listing of equipment is posted on our internet site and infoline, simply submit your request on the Computer Equipment Request Form, form CDP-02, which can be downloaded from our site. Mail the request to the address indicated in the INSTRUCTION section of the form. Hand delivered or telefaxed request forms will not be accepted. Please note that your request is to participate in that quarterly listing only. During subsequent listings, you must submit a new request form. The number of computer systems offered to your organization will be based on the number of units available and the number of requests received.

Q. How Often Will Equipment Become Available?

A.Equipment will be made available on a quarterly basis and will be posted on the internet site and infoline. The list of equipment will remain on the web site and infoline for 30 days.

Q. What Will A Computer System Consist Of?

A. A typical unit will consist of a desktop or tower CPU, color monitor, mouse, keyboard and power cords. As available, printers, speakers, power strips and other PC related items may be offered on a “first come-first served” basis. Configurations will vary, but almost all systems will have a 3.5” floppy drive, CD-ROM, and onboard network and sound. The processor type, amount of RAM and hard drive capacity will vary by unit. An operating system may or may not be installed.

Q. What Are My Chances Of Getting A Computer?

A.There are more than 12,000 charitable organizations, 10,000 nonprofit organizations, almost 600 county and municipal governments, 616 school districts and 200 private schools eligible for this program. Unfortunately, the supply of computer equipment is very limited. The intent of this program is to maximize the use of surplus computer equipment that can no longer be utilized by the State. In so doing, the State hopes to at least be able to assist some of the many worth while organizations in New Jersey who can benefit from this surplus.

Q. How Do We Find Out The Status Of Our Requests?

A. Once all the requests are in, those organizations who submitted the most timely request based on the date-time stamp of receipt will be contacted via email and offered units. Once the available supply of computers are offered and accepted, a listing of which organizations will be receiving computer(s) will be posted on our internet site. Organizations that do not appear on the list were not selected.

Q. How Are Requests Handled?

A. All requests properly received will be date/time stamped by our receptionist. Requests will be processed in the order in which they were date/time stamped. Therefore, organizations that respond quickly will have the best chance of having their request filled.

Q. How Many PC Systems Will Be Offered?

A. Distribution of PC systems are based on the number of units available and the number of requests received. Therefore, if we have 50 units available and 200 organizations respond, we will offer one unit to the first fifty organizations. On the other hand, if we have 200 units available and only 50 organizations responded, then those organizations who requested units would be offered four each. We are trying to be as fair as possible in the distribution of surplus computers given the limited amount of equipment and the large number of eligible recipients.

Q. I Am Having Problems Downloading The Forms From The Web Site.

A. Downloading forms from the WEB can be frustrating, especially if you are doing it for the first time. The forms on the WEB site are in PDF format, which requires a third party software package such as Adobe Acrobat Reader in order to view and print the forms. Adobe Acrobat Reader can be downloaded at no charge from their website at www.adobe.com. Ask a friend or co-worker who is familiar with the WEB to assist you if you continue to have a problem. Another source of assistance is the public library.

Q. Why Can't I Send In A Request Form Anytime Or Hand Deliver/Fax Them?

A. In order to give each of the over 15,000 eligible recipients an equal chance, we will post a list of computers that are available for that posting on a quarterly basis. We will only accept mailed requests from that particular posting to ensure interest in the specific group of available equipment. In addition, this method allows every organization the opportunity to know what is available at the same time, and everyone can get his or her request in the mail at the same time. Hand delivered requests would likely give local organizations an unfair advantage over those in more distant locations. In addition, the mail posting provides a consistent way of ensuring that requests are processed equitably on a “first come, first served” basis.