DIRECTORY (Directory)
Designates the subdirectory for file storage. A particular site may have numerous data submittals representing different sampling episodes. For each sampling event at a site or each data submittal at a site, this directory should be unique.

DESC (Desc)
Description of the dataset being submitted, including site name.

SRPID (SRP ID)
This is the SRP identification number. The SRP ID can be either the Site ID or the Case ID. Acceptable formats are provided below. The applicable format is dependent on the lead group for your case; contact your case manager if you are not sure of the correct SRP identification number. This field should match the SRPID (SRP ID) field in the HZSAMPLE and HZRESULT files.

BFO: use the Case ID (incident number) assigned by the SRP. For example: 98-01-31-1422-35. Dashes may be omitted. This format is YYMMDD, followed where available by HHMMSS (any or all). The abbreviations stand for, respectively, the two character fields of YY = Year, MM = Month, DD = Day, HH = Hours in military time, MM = Minutes, and SS = Seconds.

BUST: Same as BFO incident number format.

BFO-IN: If you have an incident number, use it. Otherwise, use the closure/notification number, i.e., C98-0001, N98-0001.

ISRA: Use the 6 character ID, which is E, followed by 5 numbers, i.e., E99001.

BFCM, BSCM: EPA ID or equivalent, NJ##########, or NJL#########, or 6 digit numeric.

BSM: EPA ID or equivalent, NJ########## or NJL#########.

CONSULTANT (Consultant)
Name of the primary consulting firm collecting samples and compiling reports.

PHASE (Phase)
The remedial phase (pursuant to the Tech Rules) for which the samples are being collected (i.e., preliminary assessment, site investigation, remedial investigation, remedial action).

• Active = The dataset is being worked on; it has not been packaged for submission to NJDEP.
• Pending = This dataset is not active and has not been packaged for submission to NJDEP.
• Packaged = This dataset has been formatted and is ready to be submitted to NJDEP.
  
  

TRANSMIT (Transmit)
This field indicates the method of data transmittal. In the HazSite application, this field will be automatically updated when packaging. In .WK1 and .DBF files, indicate "A" for the A drive, "B" for the B drive, and "T" for other means of transfer (i.e., modem).

SUBMITDATE (Submit Date)
Date the dataset was submitted to SRP. In HazSite this field is automatically updated. For .WK1 and .DBF files, use the MM/DD/YYYY format.

*SRPID (SRP ID)
This is the SRP identification number. This field should match the SRPID (SRP ID) field in the DTST and HZRESULT files. Refer to the explanation for the SRPID field provided for the DTST Table, above, for applicable formats.

SAMPDATE (Sample Date)
The date the sample was collected in the field. Required format is MM/DD/YYYY. This field should exactly match the SAMPDATE (SAMPLE DATE) field in the HZRESULT file.

SAMPNUM (Sample Number)
Identification number for each distinct sample collected in the field, for a specific sampling day or episode, or date submitted. This field is used to relate samples in the Sample file to results in the Results file, and should exactly match the SAMPNUM (SAMPLE NUMBER) field in the HZRESULT file. There is a one-to-many relationship between Samples and Results (i.e., one sample has many results).

NOTE: There are three separate fields, SAMPNUM (Sample Number), and FIELDID (Field ID) and LABID (Lab ID) (both discussed below). The SAMPNUM field is used to distinguish samples collected at the same FIELDID location (refer to the explanation for FIELDID, below). For example, soil samples are collected at Soil Sample Location 3, from two different depths. The FIELDID may be designated as SS-3, and the two SAMPNUM fields may be designated as SS-3-10 (sample collected at 10 feet) and SS-3-30 (sample collected at 30 feet).

SAMPTIME (Sample Time)
The time the sample was collected in the field. The required format is HH:MM, military time (i.e., 1:00 p.m. should be entered as 13:00).

DUPSAMP (Duplicate)
Indicate if this is a duplicate sample. In HazSite, check off using check box provided. In .WK1 or .DBF files, indicate "Y" for yes or "N" for no. For any duplicate samples, only one should be designated as "N," and all duplicates should be designated as "Y."

MATRIX (Matrix)
Indicate the matrix represented by the sample. Choose from the following:

NOTE: If "Blank" is the selected MATRIX, it is not required to complete the following mandatory fields in the HZSAMPLE table: latitude/longitude or state plane coordinates, and depth top.

NOTE: The exact same FIELDID must be used for each sample taken at the same location. Other fields, such as Sample Number (SAMPNUM), will be used to distinguish samples with the same FIELDID. In the example provided above in the SAMPNUM definition, soil samples are collected at Soil Sample Location 3, from two different depths. The FIELDID may be designated as SS-3, and the two SAMPNUM fields may be designated as SS-3-10 (sample collected at 10 feet) and SS-3-30 (sample collected at 30 feet).

AOCID (AOC ID)
Area of Concern identification (text designation or number).

LON_DEGREE, LON_MINUTE, LON_SECOND (Lon Degrees, Lon Minutes, Lon Seconds)
Latitude and longitude of each sample point. Latitude is a single value. For the purpose of the SRP database, it is composed of a separate Degree field (2 characters), Minute field (2 characters), and Second field (2 characters, followed by a decimal point to the ten-thousandth, i.e., xx.xxxx). Longitude is also a single value, with the same format as latitude, except that its Degree field is 3 characters in width.

SP_X, SP_Y (SP X-Coord, SP Y-Coord)
New Jersey X,Y Coordinate System location for each sample point.

NOTE: LATITUDE/LONGITUDE and STATE PLANE COORDINATES
Datum must be obtained from NAD83. Pursuant to the Tech Rules, when data are submitted to the SRP, all sample locations are to be located using an absolute coordinate system, such as Latitude/Longitude and State Plane Coordinates. The Tech Rules also require that a New Jersey licensed surveyor locate all monitor well locations. Although all soil samples do not have to be surveyed, the coordinates of each sample must be a reasonable approximation to the actual location (within three to five meters of the actual location). It is recommended that at least one sample point on a site be surveyed and a grid developed to locate all sample points in Latitude/Longitude or State Plane Coordinates.

NOTE: The SRP prefers that the location information be provided in State Plane Coordinates. In general, State Plane Coordinates are more accurate than Latitude and Longitude readings. If data have already been collected in Latitude and Longitude format, programs are available for converting Latitude and Longitude to State Plane Coordinates, several of which are available through the SRP website.

NOTE: EITHER the Latitude/Longitude fields or the State Plane Coordinate fields are mandatory fields requiring data entry. The only exception to this rule at this time is if the sample being analyzed is a "blank," and this must be noted in the Matrix field in the Sample file.

NOTE: For ground water sampling, use only the DEPTH_TOP field, do not use the DEPTH_BOTM field (see DEPTH_BOTM, below). For ground water sampling, in this field, record the depth to the top of the water level (after purging) from the ground surface (measured from the surveyed mark on the well casing and subtracting the distance to the ground surface).

NOTE: For ground water sampling, when taking a sample from the bottom of a well (i.e., DNAPL sampling), use the DEPTH_TOP field to record the depth to the point where the sample was taken from the ground surface (measured from the surveyed mark on the well casing and subtracting the distance to the ground surface).

NOTE: For potable wells or other non-applicable instances, enter "N/A."

NOTE: Subsurface soil sampling is usually conducted at specific intervals (i.e., 0.5-1.5 feet). Use the DEPTH_TOP and DEPTH_BOTM fields to record the interval at which the soil sample was taken. The reference for the sampling interval must be the ground surface. If the sample is a surface soil sample, record a "0" (zero) in both the DEPTH_TOP and the DEPTH_BOTM fields.

GROUNDELEV (Ground Elev)
The elevation of the ground surface at the location of the sample point, in feet above mean sea level (MSL). May be estimated based on a single surveyed reference point, such as a monitor well.

WELL_ELEV (Well Elev)
Note the elevation of the surveyed mark on the well casing, in feet above mean sea level (MSL). This measurement should be surveyed to the NAVD 1988, to an accuracy of 0.2 feet, using generally accepted surveying methods.

SAMPTYPE (Sample Type)
Indicate the type of sample collected. Choose from the following:

NOTE: If "Blank" is the selected SAMPTYPE, it is not required to complete the following mandatory fields in the HZSAMPLE table: latitude/longitude or state plane coordinates, and depth top.

DATETOLAB (Date to Lab)
Date the sample was delivered to the laboratory for analysis. Required format is MM/DD/YYYY.

SAMPMETHOD (Sample Meth)
Sampling method or instrument by which the sample was physically obtained (i.e., hand auger, split spoon, etc.)

SAMPNOTE (Sample Note)
Memo field. To be used for explanation of "Other" in the Sample Matrix and Sample Type fields. May also be used to further explain Sample Method.

SUBMITDATE (Submit Date)
The date the package was submitted to the SRP. In HazSite this field is automatically updated. For .WK1 and .DBF files, the required format is MM/DD/YYYY.

SRPID (SRP ID)
This is the SRP identification number. This field should match the SRPID (SRP ID) field in the DTST and HZSAMPLE files. Refer to the explanation for the SRPID field provided for the DTST Table, above, for applicable formats.

SAMPDATE (Sample Date)
The date the sample was collected in the field. Required format is MM/DD/YYYY. This field should exactly match the SAMPDATE (SAMPLE DATE) field in the HZSAMPLE file.

SAMPNUM (Sample Number)
Identification number for each distinct sample collected in the field, for a specific sampling day or episode. This field is used to relate samples in the Sample file to results in the Results file, and should exactly match the SAMPNUM (SAMPLE NUMBER) field in the HZSAMPLE file. There is a one-to-many relationship between Samples and Results (i.e., one sample has many results).

LABID (Lab ID)
Identification number given to the specific sample by the laboratory.

DANALYZ (Date Analy)
Date the sample analysis was completed. Required format is MM/DD/YYYY.

LABNAME (Lab Name)
Name of the laboratory performing the analysis.

NJDLABCERT (Lab Cert Num)
Indicate the NJ Laboratory Certification Number.

*

ANALTPARAM (AnaltParam)
Indicate the Analyte or Parameter for which results are being presented. When submitting results for a TIC, add CAS, class, method and retention time, as a text entry in this (ANALTPARAM) field.

CAS (CAS)
Chemical Abstract Service number. For HazSite users, this is a derived field; no data entry is required. For .WK1 and .DBF files, enter the CAS number.

FILTUNFILT (Filt/Unfilt)
If an aqueous sample was collected, indicate if the sample was filtered in the field. In the HazSite application, the default for aqueous samples is unfiltered. If submitting results in the .WK1 or .DBF format, enter "F" for filtered or "U" for unfiltered, and leave blank for non-aqueous samples.

CONC (Conc)
Concentration/value of analyte, parameter or TIC. Soils data are to be presented in parts per million (ppm); water data in parts per billion (ppb).

NOTE: If the contaminant is non detect, enter the information for this analyte as provided by the laboratory (for example, if the laboratory reports ND, put ND in the field; if the laboratory reports 0 (zero), report 0 (zero) in this field). For all instances, the "U" qualifier shall be used in the QAQUAL field (see below).

CONCUNITS (Units)
Concentration units. The CONCUNITS field automatically defaults to ppm for soil and ppb for water. If entering the value for a parameter, enter the appropriate units for that parameter, or N/A if not appropriate.

Organic

Inorganic

MDL (MDL)
Method Detection Limit (pursuant to N.J.A.C. 7:18 regarding laboratory certification). If entering data in this field for a common parameter and there is no applicable MDL, enter N/A.

QUANTTYPE (Quant Type)
The lowest concentrations above background noise level that an instrument can reliably detect. Acceptable entries and the order of preference is the Practical Quantitation Level (PQL), the Contract Required Quantitation Level (CRQL), or the Contract Required Detection Limit (CRDL), etc. If entering data in this field for a common parameter and there is no applicable result, enter N/A.

NOTE: Either the MDL or the QuantType/QuantLevel fields are mandatory fields requiring data entry for each Analyte or TIC for which results are being submitted. If results are submitted for a Parameter and there is no applicable MDL, Quant Type or Quant Level, enter N/A.

ANLYS_MTHD (Anlys Mthd)
This field identifies the analytical method used. The field must contain the method number/name preceded by the organization in which the test originated. If methods listed have been revised after the date of publication of the HazSite application and this manual, choose the most current version/update of the method. If entering data in this field for a common parameter and there is no applicable analytical method, add N/A.