New Jersey Department of Education

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NJ SMART Education Data System

About Staff Submission

Staff Submission LogoStaff Submission collects staff level data elements that build upon data captured in SMID Management to build a more comprehensive picture of a staff member and his/ her credentials in an administrative or teaching role. The Staff Submission is reported to the NJDOE at the deadline of Official reporting periods. LEAs are expected to be aware of and in compliance with their respective reporting responsibilities for the Staff Submission. Additional documentation and resources are available on the Documents for Downloads page and Training Information page to assist users.

Updates to Staff Submission

2018-2019 School Year:

  • The data elements of ExceptionalSalary, NumberofClassesTaught, HQTQualificationStatus, ReasonsForNotBeingHighlyQualified, and SupportToBecomeHighlyQualified have been removed.
  • Acceptable values have been updated for JobCode, AlternateRouteProgram and TraditionalRouteProgram.
  • LEPInstructorCredentialType has been renamed ELLInstructorCredentialType.

2017-2018 School Year:

  • The data element of PrepProgram has been renamed TraditionalRouteProgram.
  • Acceptable values have been updated for AlternateRouteProgram and TraditionalRouteProgram.

2016-2017 School year:

The Job Code and Job Code Subcategories list has been updated. The updates are detailed on the Updates tab of the document under the Staff Submission section of the Documents for Download page.

Key Dates and Deadlines

Remember that all submission data is erased at the close of Practice Periods or Local Data Mart deadlines in preparation for the Official Submission. Save a copy of your practice files.

  • August 6, 2018: Open Practice Staff Submission
  • October 15, 2018: Close Practice Staff Submission
  • October 19, 2018: Open Official Staff Submission
  • November 19, 2018: Deadline Official Staff Submission

Training Information

For detailed information on all trainings offered by NJ SMART, please visit the Training Information page