Roadway Plan Development
Structural Plan Development
Environmental Plan
Specifications - Special Provisions
General Submittal Procedures and Requirements
Quality

Roadway Plan Development

The final design submission shall be submitted to the Project Manager, and shall include:

1. Project specific special provisions submitted on CD, with one hard copy.
2. Construction schedule submitted on CD with one hard copy.
3. The Engineer’s Estimate will be sent electronically to NJDOT. The data files and two printed copies of the Engineer’s Estimates, in accordance with the Construction Cost Estimating Guidelines.
4. One set of full-scale 22 by 36 inch (841 by 594 millimeters) CADD plans. The full set of plan sheets, including project specific standard details that are modified, nonstandard details, as well as all details revised by BDC issued subsequently to the release of the latest standard detail booklet issued by the Department, are to be consecutively numbered. Titles shall be in accordance with the current Sample Plans.
5. The project limits are shown on the plans.

Key Sheet

1. Proper project name.
2. Location map showing the project, with the begin and end of project labeled.
3. Right of Way information and Design Traffic Data
4. Boxes numbering utilities, Structures, Index to sheets.
5. The required notes.
6. Any required signatures

Estimate - Distribution Of Quantities Sheet

1. Inlcude all items from all plan sheets
2. Proper item nomenclature, no abbreviations
3. Arrangement of items in the order of the standard specifications - insert ten “no items” at end of roadway items if there are bridge items; structural items, titled
4. Proper unit designations (linear meters, lump sum, etc.)
5. Provide additional column for cost sharing quantity breakout totals if there are more than one federal project number and/or third party participation
   1. Check if two or more routes are involved, or routes other than NJDOT
   2. Check with Quality Assurance for items participating and non-participating under NJDOT jurisdiction
6. All quantities rounded to whole numbers
7. Suitable amount of “if and where” quantities provided on possible extra work items, not to exceed 10% of the quantity (contact specifications engineer for prior approval)
8. Other “if and where directed” quantities should only be provided where the Department wants to insulate itself from specific risk of quantity deviation, or as indicated on the sample plans
9. Do not duplicate items, i.e., reset castings vs. reset casting, sanitary sewer
10. Alternate items or groups of items

Typical Section Sheets

1. Show all typical sections, labeled by station numbers
2. Show proposed conditions superimposed on existing conditions
3. Show pavement box
4. List materials, show grades, label thicknesses and widths
5. Show slopes and ROW limits
6. Finalize typical sections according to initial design review comments.

Tie Sheets

1. Show tie in to baseline
2. Label horizontal and vertical datums
3. Label dimensions
4. Box with ties & alignment data
5. Box with curve data
6. Label monuments to be preserved
7. Show locations for call out circles
   
8. Finalize Tie Sheets according to initial design review comments

Construction Plan Sheets

1. Index for the construction plan sheets
2. On demolitions
   1. Buildings and tracts defined
   2. Demolition and parcel number
   3. Building described, house number
   4. Cellars, floor slabs
   5. Clearing site area, if the project involves only demolition
3. Beginning and end of project (state/ federal), stations and federal numbers shown; stops and resumes shown
4. Limits of milling shown
5. Show proposed driveway
6. Limits of removal of concrete base and surface courses, and removal of bituminous concrete overlay clearly shown
7. Complete plan quantities
8. Beam guide rail/ impact attenuators
9. All pay items are indicated; contract quantities are shown on plans and estimate sheets and specified in the standard or special provisions
10. Information from sample plans

Profile Sheets

1. Label section of roadway
2. Show existing and proposed profile, superimposed
3. Show roadway slopes and vertical curve information
4. Label existing and proposed elevations and structures
   
5. Finalize according to initial design review comments

Grade Sheets

1. Show road and ramp baseline and station numbers
2. Label lane widths and cross slopes
3. Label existing and proposed elevations
4. If applicable, label top and bottom of slope or location to match existing slope
5. Mark high points and low points
6. Show drainage appurtenances and label inverts
7. Label limit of disturbance line
   
8. Finalize according to initial design review comments

Traffic Control And Staging Plans

1. Show final traffic flow
2. Show detour routes
3. Show traffic flow during each stage of construction, including the transition from and to the roadway ahead of and beyond the construction area
4. Show signage for each stage of construction, including construction signs, final signage, and detour signage
5. Include notes on transitions between stages
6. Include a legend for signs and associated dimensions
7. Show details for signs that need to be made just for this project
   
8. Finalize according to initial design review comments

Traffic Engineering And Electrical Plans

1. Signing and Striping Plans
   1. Finalize according to the initial design review comments.
   2. All pay items are indicated, contract quantities are shown on plans and estimate sheets and specified in the standard or Special Provisions.
2. Traffic Signal-Traffic Plans
   1. Finalize according to the initial design review comments.
3. Traffic Signal-Electrical Plans
   1. Show details for traffic signals
   2. Show wiring diagram
   3. Show box with loop detector schedule
   4. Show and label electrical appurtenances
   5. All pay items are indicated; contract quantities are shown.
      
   6. Finalize according to the initial design review comments, if any, and the pre-final review comments.
   7. All pay items are indicated, contract quantities are shown on plans and estimate sheets and specified in the standard or Special Provisions.
   8. All updated and revised non-standard and standard electrical details are included.
4. Highway Lighting Plans
   1. All pay items are indicated; contract quantities are shown on plans
   2. All updated and revised non-standard and standard electrical details are included
   3. Indicate the type of lights to be used
   4. Indicate the locations for the lights
   5. Indicate the type and size of poles
   6. Show and label all lighting appurtenances
   7. Finalize according to the initial design review comments
   8. All pay items are indicated, contract quantities are shown on plans and estimate sheets and specified in the standard or Special Provisions
   9. All updated and revised non-standard and standard electrical details are included

Traffic Signing and Striping Plans

1. Show roads and ramps with locations for signs
2. Show roadway striping, including dimensions and direction of traffic
3. All pay items are indicated; contract quantities are shown
4. Show details for signs
5. Show traffic signal locations
6. Show dimensions including minimum height for signals
7. Show posts for traffic signals.
   

Landscape Plans

1. Show proposed planting and landscape architectural work
2. Label trees by type and label wildflower seeding areas
3. Show ROW line, easements, no access areas, signs, guide rail, curbs, sidewalks, structures, fencing, retaining or noise walls, drainage features, and proposed topography where needed
4. Label top and toe of slope
5. Box with quantities
   

Cross Sections

1. First sheet(s) show the method of cross sections
2. Cut and fill quantities
3. Topsoil quantities and limits
4. Stripping quantities and limits (cuts and fills)
5. Regulated Material excavation and quantities
6. Excavation and quantities, including estimated % wet, estimated % rock, and final grades
7. Retaining walls, crib walls, abutments, piers and buildings (foundations)
8. Limits of Zone 2 backfill with apparent firm bottom
9. Ditch sections with quantity, if from sections
10. Channel sections with quantity, if from sections
11. Note describing additional embankment available from project excavation to reduce borrow
12. Check for adequate driveway details and pavement runouts to cover all situations that may be encountered

Earthwork Summary

Finalize earthwork summary according to final earthwork quantities.

Earthwork Chart Sheet

An earthwork chart should be provided only when the project is a large earth moving project and complex enough to warrant a graphic picture of available embankment sites.

Intelligent Transportation System Plan

1. Final device and service locations
2. Fiber optic cable wiring diagrams
3. System block diagrams
4. Traffic signal, CCTV, HAR, and VMS utility conflict corrections
5. Non-standard details
6. Complete plan quantities
7. Signal timing schedule
8. Loop detectors and schedule
9. Load center(s)
10. List of standard electrical details

Structural Plan Development

General Presentation

1. The size and type of Contract drawing sheets shall be according to the Sample Plans. Contract drawings shall also be transmitted electronically as per the Structural Design CADD Standards.
2. When preparing design drawings, every effort shall be made to draw the plans, sections, elevations and details accurately to scale. Generally, the scales should be large enough to show clearly all dimensions and details necessary for construction of the structure. Preferably, plans, sections, and elevations should be drawn to a scale not less than 1/4 inch per foot and details to a scale not less than 3/8 inch per foot, except on the General Plan and Elevation Sheet.
3. All lines on the drawing shall be dense in opacity and of sufficient width so as to have some residual density when reduced 50% photographically. All characters shall be open, bold, uniform and formed with a dense but not wide line. Space between the letters shall be one-half the width of the widest letter, and space between the lines of lettering shall be one-half the height of the tallest letter.
4. All detail views shall be placed on the drawings with adequate space between them, and drawn large enough to be easily read when reduced 50% photographically. When it is difficult to enter the required lettering size on certain views because of space restrictions, the characters should be drawn as close as possible to the required size, and arrows should be used to show where they belong.
5. Each sheet of design contract drawings shall be thoroughly checked and initialed by the designer and the checker.
6. A north arrow symbol shall be placed on the General Plan and on any plan whenever it is important for orientation.
7. Designers must be particularly careful that sufficient "over-all" and "tie-in" dimensions and geometric data are given on the plan.
8. Showing of details or dimensions in more than one place shall be kept to a minimum.
9. If, because of lack of space on a particular sheet, it is necessary to place a view or a section on another sheet, both sheets should be clearly cross-referenced.
10. When misinterpretation is possible, the limits of pay items shall be clearly indicated on the corresponding details of structure.
11. Abbreviation of words shall generally be avoided, and those abbreviations which are not in common use shall be explained.
12. Use of terms such as (10 equal spaces = 61' 8") shall be avoided. Instead, the notation should read (10 spaces @ 6' 2" = 61' 8").
13. Graphic Bar Scales shall be shown on Plan Sheets. Refer to Guide Plate 3.17-1 of the Bridges and Structures Design Manual for guidance.
14. The following shall be included with the Final Plan submission:
    a. Two (2) sets of the Design and Quantity Calculations.
    b. Four (4) copies of each of the Special Provisions, Construction Bar Chart and Engineer's Estimate.
    

Key Plan to Structures

This is usually the first sheet in the bridge plans in contracts that have two or more structures. It includes:

1. Index to Bridge Drawings.
2. Relative location of new bridges, culverts, retaining walls, overhead sign structures and bridge mounted signs.
3. Relative locations of existing bridges to be altered or demolished.

The plan is intended as a quick reference for all the structure work in the contract plans. A scale of 1" = 100' or 1" = 200' is desirable. Use of bridge numbers, overhead sign structure numbers, wall numbers, culvert numbers, etc. in addition to names, is required.
Structure numbers shall also be shown in the index.

Estimate of Quantities

General Plan and Elevation

1. Index of Drawings
   This lists the Bridge Sheet titles and numbers for the structure.
2. Summary of Quantities
   This lists each item and its estimated Contract Quantity for the structure.
3. General Notes
   This lists the criteria used in designing the structure.
   Hydraulic and hydrologic data are shown for waterway structures.
4. Profiles
   These show proposed profile lines, vertical curve information, tangent grades, original ground line, stationing and proposed finished grade elevations.
5. Plan
   This is a plan view of the entire structure. It indicates:
   • Relative position of the structure
   • Skew of the structure
   • Certain dimension, such as:
     • Lane widths
     • Lengths of spans from center to center of bearings
     • Sidewalk and parapet widths
     • Proposed slope protection location
   • Point of minimum vertical clearance
   • Location of borings
   • Stationing
   • Bearings of baselines
   • Locations of subsurface and above ground utilities and complete information
   • Geometrics
   • Working and control points
   • Beginning and end of bridge (stationing)
   • Temporary and permanent sheeting limits
6. Elevation
   This is a pictorial illustration of the structure. It indicates:
   • General appearances of the completed structure
   • Approximate original ground line and assumed rock line
   • Minimum vertical clearance (actual and required)
   • Locations of fixed and expansion bearings
   • Approximate clearances (actual and required)
   • Temporary construction clearances
7. Section

   This is usually a section taken through the plan view. It indicates:

• Transverse deck grades (cross-slopes)
• Transverse dimensions of the superstructure
• Number of girders and spacing dimensions
• Approximate original ground line and assumed rock line
• Approximate pile positions
• Location of utilities
• Finished grade line

Demolition of Existing Bridges

This sheet is a schematic outline with general information necessary to assist bidders in determining the extent of the work.
The minimum information is:
• Plan, elevation and typical sections with key dimensions and elevations
• Extent of removal and staging
• Estimate of the quantities of the principal items to be removed.
• Route and Section number under which the bridge was built.
• Bridge number (7 digits).
• Any other information which, in the judgment of the engineer, will be of value to all concerned.
The following note shall be indicated on this sheet:
The information presented hereon is for informational purposes only and is not guaranteed to be correct. Bidders shall visit the site before submitting bids to ascertain the extent of the work.
If the original bridge plans are available, a half-tone reproduction of the General Plan and Elevation sheet, modified to suit, should be considered for inclusion in the above Plans.

Pile Plan

This is a plan view of footings and piles. It includes:
• Stationing
• Bearings of baselines
• Nominal Axial Compression Resistance
• Factored Axial Compression Resistance* (* see at end of this subheading)
• Nominal Uplift Resistance
• Factored Uplift Resistance
• Required Driving Resistance for Determination of the Bearing Value using PDA and CAPWAP**
• Required Resistance for WEAP Analysis of the Pile Driving System***
• The Contractor shall submit a completed “Pile and Driving Equipment Data Form” and wave equation analysis using WEAP to demonstrate that piles can be driven with reasonable effort as indicated in the Specifications to the ordered lengths without damage
• The Contractor shall conduct PDA measurements and CAPWAP analysis for those designated piles, or as directed by the Resident Engineer
• Relative position of footings
• Location of test piles and/or load tests
• Pile tip details
• Pile splice details
• Estimated Pile Tip Elevation
• Minimum Pile Tip Elevation (only specified if necessary)****
• Pile cut-off elevations
• Batter of piles
• All dimensions required to construct piles and footings
• Number of piles in each footing unit and total estimated length of piles in each footing unit
• Numbering system of piles for identification purposes.
• Pile type, size, and the associated material properties.
• Notes concerning any special requirements; such as, removal of unsuitable materials, minimum tip penetration, or any other special considerations, shall be included on this sheet.

* Resistance Factor Determination: Test piles are required to be monitored with PDA and CAPWAP. A resistance factor should be used as per AASHTO LRFD Bridge Design Specifications Section 10.5.5.2.3.
** Required Resistance for PDA: Generally this value should be equal to the value of Nominal Axial Compression Resistance. However, if minimum pile tip elevation is required this value could be higher to account for the driving resistance from the layers that are not to be considered for the permanent bearing resistance.
*** Required Resistance for WEAP: Generally this value should be equal to the resistance
required for the PDA. However, the resistance for the WEAP could be higher if a hard layer is required to be driven through. If this is the case, the Required Driving Resistance for PDA shall be used for the bearing value determination during pile driving.
**** Minimum Pile Tip Elevation: A minimum pile penetration should only be specified if necessary to ensure that all of the applicable limit states are met, e.g., lateral deflection, uplift, scour, down drag and pile group settlement. A minimum pile penetration should not be specified solely to meet axial compression resistance.

Abutments

These sheets include:

1. Plan

   A plan view of the abutment which includes:

   • Bearing lines
   • An outline of the abutment footing
   • Location, spacing and clearances of horizontal reinforcement steel in the footing
   • Footing and abutment dimensions
   • An outline of the abutment walls
   • Locations of section views
   • Bearing locations
2. Elevation

   A front view of the abutment and walls which includes:

   • Pertinent dimensions and elevations
   • Typical reinforcement steel locations, spacing and clearances
   • Locations of horizontal construction joints
   • Relative pile locations in completed foundation
   • Batter of walls and piles
3. Sections

   Typical sections through abutment walls which include:

   • Pertinent dimensions and elevations
   • Typical reinforcement steel locations, spacing, cover and clearances
   • Locations of horizontal construction joints
   • Batter of walls and piles
   • Relative pile locations in completed foundations

These sheets also include:

• Estimated quantities of items incorporated on the sheet.
• Details of bent reinforcement bars.
• Reinforcement bar lists - These are used in computing net theoretical mass.
• Details of foundation and bridge excavation pay limits.
• Details of epoxy waterproofing pay limits.
• Details of concrete slope protection.
• Details of joint and joint sealing.

Piers

These sheets include:

1. Plan

A top view of the pier which indicates:

• Pertinent dimensions
• Bridge seat elevations
• Column spacing
• Bearing locations
• Locations of section views
• Bearing lines
• The limits for temporary shielding, dimensioned from the structure

2. Elevation

A side view of the pier which usually indicates:

• Pertinent dimensions and elevations
• Locations of section views
• Reinforcement steel location, spacing, cover and clearances
• Spiral reinforcement pitch
• Relative pile locations in completed foundation
• Pile cut off detail
• The horizontal limits for temporary shielding

3. End Elevation

An end view of the pier. It may indicate:

• Reinforcement steel location, spacing, cover and clearances
• Architectural details (rustication strips, chamfers, etc.)
• Epoxy waterproofing pay limits
• Pertinent dimensions
• Relative pile locations in completed foundation
• Pile cut off detail

4. Sections

Sections taken through the columns and cap beams to better indicate dimensions and reinforcement steel locations.

5. Estimated Quantities

Estimated quantities of the items incorporated in the pier. This sheet may also include:

• Detail of foundation excavation pay limits in the pier area.
• Details of bent reinforcement bars.
• Reinforcement bar lists - These are used in computing net theoretical weight.

Superstructure

Structural Steel Sheets

These sheets usually include:

1. Framing Plan

A top view of the centerlines of the steel girders. This view usually indicates:

• Lengths of stringers from centerline of bearings to centerline of bearings
• Locations of and spacing between diaphragms
• Identification of individual stringers
• Bearing lines
• Angle between centerline of bearings and stringers
• Elevations of the tops of the stringers at the centerline of bearings
• Skew of bridge
• Sizes of diaphragm channels
• Location and identification of utilities

2. Elevations

Side views of the different girders. These views usually indicate:

• Shear connector spacing
• Transverse intermediate stiffener spacing
• Flange dimensions
• Length of plates
• Depth of web plates
• Splices

3. Shear Connector Details
4. Diaphragm Details
5. Sections at pertinent locations
6. Schedule of Cambers and Deflections
7. Shear Lock Device Details
8. Estimated Quantities
Estimated quantities of structural steel and shear connectors.
9. Notes
These might include the size of bolts or rivets, type of steel, weld symbols and sizes, structural steel paint system designation and finish coat color, notes concerning Notch Toughness, Fracture Control Plan, and welding inspection testing symbol requirements.

Structural Bearings

Refer to Section 24 of the Bridges and Structures for guidance on plan requirements.

Prestressed Concrete Beams

These sheets will usually include:

1. Framing plan

Centerline of bearings

Top view of the centerlines of the beams and diaphragms. This usually indicates:

• Spacing between beams and between diaphragms
• Identification of individual beams
• Spacing of utility supports

2. Estimated quantities box

3. Details of Beams and reinforcement

4. Details of diaphragms

5. Construction notes

6. Design criteria

7. Location and identification of utilities

Deck Slab

1. Plan
   A top view of the deck slab. This usually indicates the size and location of reinforcement steel and joints.
2. Sections
   
   A typical section through the deck slab usually indicates:
   • Deck thickness
   • Haunch thickness
   • Typical reinforcement steel location
   • Location of profile line, transverse grades
   • Pertinent dimensions
   • Utilities location and identification
   • Overlays
     Sections through deck joints usually indicate:
   • Pertinent dimensions
   • Reinforcement locations
   • Type of joint
   • Notes pertaining to joints and sealers
3. Small scale schematic diagram showing the following minimum information:
   • Baseline and other control lines - Stations at 25 feet intervals
   • Cross-slope percentages
   • Elevations @ 25 feet intervals
   • Horizontal curve layout information
   • Contours at 10 feet intervals between variable cross-slopes
   • This information is used by the Review Engineer and Designer to determine if adverse geometrics precludes the use of machine finishing of the bridge deck.
4. Details
• Copper waterstop
• Preformed joint sealer and installation
5. Reinforcement Steel Bar List - These are used in computing net theoretical weight.
6. Estimated quantities box
7. Small scale diagram showing concrete placing sequence for continuous spans.

Detail Sheets

There may be one or more sheets under this heading. The details may be typical or specific. These may indicate:

• Parapets, lettering panels
• Chain link fence
• Bridge railings
• Junction boxes
• Abutment form panel arrangement and scoring
• Anchor bolts
• Pay limits for foundation and bridge excavation
• Rigid metallic conduit sleeves
• Lighting standard foundations
• Deck joints
• Utilities
• Granite masonry or Stainless Steel Pier Protection
• Scour countermeasures
• Fender systems
• Seismic details
• Navigational lighting and access
• Seismic details
• Approach slabs
• Sub-structure repair
  

Conglomerations of "Typical Details", such as Foundation Excavation, Structural Details, Wall Sections, etc. all on the same sheet, should be avoided. Typical structural details should be shown with the structural steel drawings, foundation excavation payment limits should be shown on the abutment and pier drawings, etc.

Standard Drawings

Examples of Standard Drawings can be found in Section 2 of the Bridges and Structures Design. They can be downloaded off of the NJDOT website.
The use of the above, together with other standard drawings, will be permitted for use with bridge plans; however, the following guidelines shall be observed:

1. For contracts that contain more than one bridge, applicable standard detail sheets shall be provided with each structure.
2. Applicable details which apply to the structure should be indicated or the plan sheet should be marked "OMIT" for the non applicable details.
3. Reference to the Standard Drawings should be included in the Index of Drawings shown on the General Plan and Elevation Sheet.

Specialty Sheets

These sheets can include:

• Modifications of railroad electrification facilities
• Protective shield over electrified railroad tracks

Culverts

1. Plan
   This is a plan view of the entire structure. It indicates:
• Length of culvert sections
• Overall dimensions
• Reinforcement steel
• Stations
• Skew to base lines
• Stage construction
2. Elevation
   This is a front view of the culvert which indicates:
   • Pertinent elevations
   • Types and locations of wall joints
   • Invert elevations
   • Reinforcement steel
   • Location of section views
   • Location of utilities
   • Cut-off walls
3. Sections
   Typical sections through culvert and retaining walls which indicates:
• Pertinent dimensions and elevations
• Reinforcement steel
• Location of joints
• Batter of walls

These sheets also include:

• Estimated quantities of items incorporated on the sheet.
• Details of bent reinforcement bars.
• Reinforcement bar lists.
• Details of foundation and channel excavation payment lines.
• Details of epoxy seal coat payment lines.
• General Notes indicating design criteria and hydrologic data.
• Foundation data, as required.

Retaining Walls

1. Plan
   A top view of the wall and footing which indicates:
• Pertinent dimensions
• Location of piles (if not shown on the footing and pile location plan)
• Reinforcement steel location, cover and spacing in footings
• Boring locations and identification
• Back of wall drainage details
2. Elevation
   A side view of the wall which usually indicates:
• Pertinent dimensions and elevations
• Location of section views
• Reinforcement steel location, cover and spacing
• Pile locations in the finished structure
• Wall identification numbers
• Back of wall drainage and flow line elevations
3. Sections
   Sections taken through the wall to better indicate dimensions, reinforcement steel locations, concrete cover for rebars, pile locations, elevations
4. Estimated Quantities
   Estimated quantities for the items incorporated in the wall
   This sheet may also include:
• Detail of foundation excavation pay limits
• Details of bent reinforcement bars
• Reinforcing bar list
5. Alternate Proprietary Walls
   Plan sheets shall include, but not be limited, to the following:
• Plan and Elevation Sheet
• Control data for horizontal and vertical alignment
• Plan and elevation view of wall
• Boring locations
• Limits of Common Structure Volume
• Design parameters; such as, allowable bearing capacity
• Seismic Criteria
• General Details
• End of wall interfaces
• Wall/barrier details
• Excavation, temporary sheeting
• Architectural Treatments

Overhead Sign Structures

The sheets for overhead, cantilever and bridge mounted sign supports, are usually located at the end of the bridge plans. Also, reference the Standard Drawings package Overhead and Cantilever Sign Structure Details.

Specialty Sheets

These sheets can include:

• Fender systems
• Modifications of railroad electrification facilities
• Protective shield over electrified railroad tracks

Temporary Structures

1. This sheet is a schematic outline of the temporary bridge to provide bidders with minimum criteria.

The information includes:

• General Notes
  • This lists the criteria in designing the structure such as applicable specifications (AASHTO, AREAMA), minimum design loading and permissible increases in allowable stresses.
  • Hydraulic and hydrologic data are shown for waterway structures.
• Profiles
  • These show proposed profile lines, vertical curve information, tangent grades, original ground line, stationing, and proposed fineshed grade elevation.
• Plan

  This is a plan view of the entire structure. It indicates:

  • Skew of the structure
  • Certain dimensions, such as:
  • Lane Widths
  • Sidewalk Widths
  • Location and identification of borings
  • Location of subsurface and above ground utilities
• Elevation

  The schematic elevation illustrates:

• Original groundline and assumed rockline
• Minimum vertical clearances
• Minimum lateral clearances

2. All of the documents and procedures required shall apply to temporary structures. All certificates and permits required shall be obtained during the design phases. Any changes in the plan during advertising or construction will necessitate application for amendments to the permit.
3. Approach roadways for temporary structures shall be detailed in the roadway plan portion of the Contract Plans.

Environmental Plan

The following outlines the various steps to be used for keeping track of and implementing a project’s environmental commitments from the completion of the environmental document through the development of final plans, including an Environmental Plan (EP) Sheet, and construction.

The purpose of these actions is to ensure that environmental commitments and other sensitive environmental or land use issues which could affect the design, right of way or construction of a project are properly “tracked” and included into construction plans so that they may be ultimately implemented by the Resident Engineer/contractor.

Process

1. At the conclusion/ approval of a project’s environmental document, Environmental Project Support and the Project Manager will complete a list of the following items:
   • Environmental commitments that were integrated into the environmental document.
   • Anticipated conditions/constraints that may result from required construction permits.
   • Environmentally Sensitive Parcels (ESPs) such as contaminated property, parkland, historic sites, etc. for which Utilities and Right of Way must be notified in writing. (Note: This is a separate process involving Environmental Project Support, ROW and the Attorney General’s Office.)
2. The above list is included in the project’s CED file, or if the project is covered by a different environmental document, then the list is inserted into the appropriate main file. Copies of the list are sent to the designer and Quality Assurance.
3. The Project Manager will ensure that the scope of work for final design involves the preparation of the Environmental Plan (EP) sheets which will be included in the project’s construction plans for both the Initial and Final Design Submissions and is part of the contract documents for advertisement.
4. The EP sheets are initially based on the information provided through the above list.  As detailed design information is generated and when construction permit conditions become clearly defined, the EP sheets are developed and updated among the Project Manager, designer and E-Team. (For details on EP Sheets, refer to the discussion on “EP Sheets - Development and Content” which follows below.)
5. The EP sheets will be checked by the E-Team for accuracy/ consistency with commitments, constraints and permit conditions during the plan development stages and especially during the Environmental Reevaluation (for Federal projects) prior to requests for FHWA authorization for ROW and construction.
6. At the pre-construction meeting, the Resident Engineer, contractor and Project Manager will discuss the information contained in the EP Sheets to ensure compliance during construction.

Environmental Plan Sheets - Development and Content

The purpose of the Environmental Plan Sheet is to provide the Project Manager, designer, Resident Engineer and construction contractor an easy way to monitor, update and implement during construction all environmental commitments and permit conditions on a project.  It will also graphically indicate the location of any sensitive environmental resources, land uses and/ or other properties.

Sensitive resources/ land uses to be identified on the EP Sheets include: historic sites, parklands, wetlands, regulated streams/ floodplains, contaminated properties, conservation lands, endangered/ threatened species habitat, daily or seasonal constraints and any others which may pertain to the specific project.

The following information is to be provided on the EP Sheets:

1. Appropriate scale plans of the project will be used so that when the project is small enough, the entire project can be shown on one plan sheet. If the project length is too long to show on one sheet, then only those locations with environmental constraints need to be shown with an indication of the particular constraint.
2. The sheets will clearly indicate areas where the contractor is not permitted to enter upon, store materials or construct in, such as adjacent wetlands, contaminated property, historic sites or parks.
3. Soil erosion and sedimentation control measures (e.g. silt fence, hay bales, turbidity barriers, temporary detention basins, etc.).
4. Notes which reference the appropriate section of the specifications and/or plan sheets which may give important details related to a particular environmental constraint.
5. Notes which reference applicable permits, their expiration dates and, if relevant, “time” or seasonal constraints to any construction activities.
6. Notes that indicate any other specific Department commitment to local authorities (e.g., no work during a town’s “Shad Festival”, no night work adjacent to a hospital, etc.).
7. Contaminated Properties should note the following: Underground Storage Tank properties with the approximate location of the tanks to be removed; Areas of Regulated Material; Environmental soil samples locations; A table listing environmental contaminants detected in soils and/or groundwater above applicable NJDEP cleanup criteria; Existing monitoring wells requiring protection, modification and/or sealing.

Specifications - Special Provisions

Specifications compliment the plans and together they provide information for the contractor to complete the work and for the Department to control the work of a construction project. The specifications must not duplicate or be inconsistent with what is on the plans. Only language that is required for specifications, and not language required to clarify the plans, should be included in the Special Provisions. Language should not be duplicated in the Special Provisions if it is contained in the notes on the plans. Special provisions combine the current Standard Input (SI) with the project specific information. Definitions for the terms Specifications, Standard Specifications, and Special Provisions can be found in the NJDOT Standard Specifications for Road and Bridge Construction.
The following terms are defined and / or additional guidance is provided to assist the Designer in the preparation of Special Provisions:

Electrical Material Specifications: In addition to the Standard Specifications book, there is an additional document for the standard material requirements of electrical items.

Standard Input (SI): The most current approved revisions and additions to the Standard Specifications, with instructional text and locations noted where decisions must be made or information provided specific to a project in order to complete the Special Provisions.

Preparation of the Special Provisions by the Designer will begin prior to the Preliminary Design Submission since the design and preparation of the plans, estimate and schedule must be consistent with specifications. All items of work must be covered by either the approved Specifications or by the Special Provisions.  The Specifications prepared for items of work should include, as applicable, the following sections:

1. Description – provides a general description of the item.
2. Materials - specifies the materials to be used and how they will be tested. Other sections of the Standard Specifications, such as Section 900, or ASTM and AASHTO standards should be referenced where applicable.
3. Construction Requirements - specifies the methods, equipment and performance required to complete the work. This may include references to other sections of the Standard Specifications.
4. Method of Measurement - describes how the item will be measured for payment, such as: by unit, foot, cubic yard or lump sum.
5. Basis of Payment - describes the exact name and pay unit. These must match the plans and proposal. Includes the pay item nomenclature and pay unit. It may also include additional clarification on what additional work is or is not included.

Prior to developing any non-standard items, the Designer should ensure that no standard items and specifications are applicable for the intended work under the project. Use of the standards provides for more consistent estimating / bidding and control of the work by both the Department and the contractors. Many of the standard items have sufficient variability in the specifications to allow for most construction requirements. The specifics of a project may require modifying a standard specification to create a non-standard item. Further instructions on the various types of items are included in the respective BDC on Pay Items.

In order to maintain the SI format, the instructions noted in the BDC that issued the respective SI, must be followed while preparing the “inserts”.

General Submittal Procedures and Requirements

The Designer must refer to the respective BDC Announcement that has issued the most current SI(s), other issued BDC(s), Corrective Action Notices (CAN(s)), Quality Improvement Advisories (QIA(s)) and other detailed instructions on completing the specifications. These documents are also available on the Department’s Web site and through the Engineering Documents Unit.

For Final Design (FD) Submissions

For consultant design projects, the Designer shall submit the following to Quality Assurance and the other respective SDG(s) for the FDS in addition to the other FDS requirements (transmittal forms will be as provided by the Project Manager, see sample forms).

1. Copies of the Project Specific SI (portions) marked with proposed revisions and/or additions and printed copies of any revised and new inserts only.  The Project Manager and QA shall also submit this to other applicable review units as established. Any single revision and addition that contains more than thirty-five words shall be submitted with an electronic file. A separate virus-free disk with the electronic files for each discipline of all revised and new inserts shall also be provided to the respective SDG(s).
2. List of all new and revised items incorporated into the project since the previous submission. The transmittal memo must note if there are none.
3. A status of any outstanding issues, including any changes to the unique features of the project relative to the construction. Include this in the transmittal memo or separate document.
4. The Designer’s responses to all previous review comments.

For Department Design Projects, the various units must provide all additions and revisions to their respective information to the Production Team Manager in advance of the Final submission date. The Production Team will incorporate these and provide printed copies of the revised Project Specific SI(s) and No. 2, 3, & 4 above to Quality Assurance and other applicable units with the FDS.

For both consultant and in-house projects the Designer’s submission must include the latest information as provided by the Project Manager or other Department units (submitted to the Designer in advance) to complete all requirements covered by the SPIS forms and previous comments.

The SDG(s) will provide a printed copy of their revised Project Specific SIportions and FDS review comments to Quality Assurance for resolution and for the DPS&E development and Certification by the Designer (outstanding issues will be resolved prior to submitting the DPS&E). Other units that have comments that affect the Special Provisions should clearly address those in their FDS Review memo to the QA Unit.

For Comment Resolution & Designer’s PS&E (DPS&E) Development

The Designer shall incorporate these comments with the other FDS comments, including updates on ROW, utilities and permits, the completion dates as established by the Bureau of Construction Engineering and other applicable input from the other units. The respective SDG(s) will review the Comment Resolution and/or meet with the Project Manager, the QA Unit, and the Designer to assist in resolving any outstanding issues. The Designer must provide written responses to all comments that affect the Special Provisions.

For DPS&E Submission

The Designer’s Certified DPS&E submission to Quality Assurance (or any other submission to SDG(s)) shall include two copies of the following in addition to other DPS&E requirements (transmittal forms will be as provided by the Project Manager, see sample forms):

The Project Specific SI with any revisions and additions, marked in the appropriate location, so that the plans, estimate/proposal, schedules and other applicable documents will match the Special Provisions. Any single revision and addition that contains more than thirty-five words shall be submitted with an electronic file on a virus-free disk.

A description of any changes to the previously approved Designer’s Comment Resolution Summary, including responses to any specification related issues from all units.

List of all new and revised items since the previous submission. Note in the transmittal memo if there are none. With any new non-standard item, a complete specification electronic file, hard copy and a set of the associated plans and details covering that item shall be submitted directly to the respective SDG(s) associated with that item.

With their final verification response, the respective SDG(s) will also submit the completed electronic file for their portion. When the full verification has been completed, including resolution of any comments during the verification process, Quality Assurance will advise the Project Manager that completion of the Master Special Provisions can proceed. Quality Assurance or in house Production Team will provide the latest federal wage rate call outs. Quality Assurance or in house Production Team will then provide one Master Special Provisions to the Project Manager for submission with the PS&E package. The Master Special Provisions will be developed combining all the inputs from the various SDG(s) as well as deleting all hidden text and SI specification text that does not apply to the project.

For Non-Standard Projects

In general, all of the above requirements shall apply, however, the Project Manager or lead unit responsible for the project shall contact Quality Assurance in advance of any submission to develop any warranted revisions to the requirements and/ or procedures to complete an individual project or a group of similar type projects such as projects that are advertised/ awarded by Authority Agencies or local governments.

For Private Developer projects, Major Access Permits may directly request review of the specifications by the appropriate SDG(s). For Roadway involvement it would be sent to Quality Assurance.

Final Design Checklist and Certification

In order to assist designers in ensuring that all the necessary design submission elements have been included in contracts, the Final Design Submission Checklists has been developed. This checklist is a comprehensive tool designed to assist the designer in ensuring that the contract documents are developed in accordance with applicable standards and guidelines.

Adhering to the elements contained in this checklist, will minimize errors and major deficiencies in both the plans and other contract documents and ultimately result in an overall improvement to the quality and constructibility of projects. While this checklist is extensive, designers are cautioned that adhering to the requirements contained therein does not absolve them of any other design requirements which may be contained elsewhere.

All designers are required to comply with and submit this checklist to Quality Assurance and the appropriate Project Manager as part of the Final Design Submission. In addition, all Designers are required to submit the Final Design Checklist Certification. This certification requires the Designer to certify that all the provisions contained in the checklists are complete and accurate. The firm’s project manager and a principal of the firm must sign this certification.

All designers are cautioned not to commit to any project design cost or schedule which will prevent the designer from performing the necessary quality control and quality assurance requirements in producing accurate plans and other contract documents.

If a design consultant submits a design submission but fails to perform all the required tasks, which later results in errors being discovered during construction, that consultant will be liable for any costs resulting from those errors. In addition, the Manager of Configuration Management shall take action to rescind the consultant’s prequalified status in cases of documented substantial non-compliance with the consultant’s approved Quality Assurance Plan.

Quality Assurance Checklist

NOTE: For any item checked off as “N/A” or “No”, a written explanation shall be provided.

FD Checklist Certification

Please check one:

  Preliminary Design Submission ____          Final Design Submission _____ PS&E _______

It is hereby certified that the CONSULTANT has performed the necessary quality control and quality assurance tasks for the project and specifically for those applicable items as shown on the attached checklist.

If the STATE determines that any design submittal items noted in the QA checklist prepared by the CONSULTANT are unacceptable due to errors, omissions, or failure to comply with the requirements of the checklist, the CONSULTANT shall correct and revise the deficiency in accordance with directions received from the STATE at no cost to the STATE.  The CONSULTANT shall be liable to the STATE for all damages to the STATE caused by the CONSULTANT’s negligent errors and omissions, including interest and other expenses.

If the STATE determines that the CONSULTANT has not performed the required quality assurance tasks as stated therein and is in substantial noncompliance, the CONSULTANT shall have its prequalified status rescinded.

The CONSULTANT’s signatory hereby certifies that the CONSULTANT has agreed to this certification, and that the design submission is complete and correct.