CERTIFYING OFFICER LETTER — April 7, 2014 TO: Certifying Officers, State and County Colleges and Universities FROM: Nancy Ronaghan, Defined Contribution Plans Manager, Division of Pensions and Benefits SUBJECT: Alternate Benefit Program Membership Numbers Now Seven Digits The Alternate Benefit Program (ABP) currently provides a six-digit membership number to identify its participants, for example: “9-00000”. The Division of Pensions and Benefits has recently determined that ABP membership numbers are nearing the end of the sequence for the six-digit format and an additional digit will be required for future membership numbers; therefore, the current format will be modified from a six-digit number to a seven-digit number. EMPLOYER RESPONSIBILITY Beginning on April 9, 2014, all past and future member numbers for ABP will use the new seven-digit format. Current ABP membership numbers will have a “0” placed after the leading “9-“ in order to create a seven-digit number. Upon implementation, all future communications from ABP participating employers with the Division of Pensions and Benefits must include the seven-digit membership number. This includes the Covered Lives Report that is forwarded to the Division of Pensions and Benefits in June that details all ABP participants that are covered by Group Life Insurance. Note: The ABP Enrollment and Inquiry applications via the Employer Pensions and Benefit Information Connection (EPIC) system will be unavailable to employers on Tuesday, April 8, while the system is undergoing maintenance and should be available on Wednesday, April 9. FOR ADDITIONAL INFORMATION For additional information, please contact the Division of Pensions and Benefits’ Office of Client Services at (609) 292-7524 or by e-mail at pensions.nj@treas.state.nj.us DISTRIBUTION OF THIS LETTER Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.” Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. E-MAIL MESSAGE TO EMPLOYERS — March 28, 2014 TO: All Cycle 2 Certifying Officers FROM: New Jersey Division of Pensions and Benefits SUBJECT: 1st Quarter 2014 IROC (Cycle 2 Locations) IROC NOTICE This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing. The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing. The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC. If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524. You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking the “EPIC User’s Guide” button on your EPIC home page.
Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more. If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience. DISTRIBUTION OF THIS MESSAGE Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees. Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. E-MAIL MESSAGE TO EMPLOYERS — March 17, 2014 TO: All Cycle 1 Certifying Officers FROM: New Jersey Division of Pensions and Benefits SUBJECT: 1st Quarter 2014 IROC (Cycle 1 Locations) IROC NOTICE This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing. The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing. The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC. If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524. You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking the “EPIC User’s Guide” button on your EPIC home page.
Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more. If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience. DISTRIBUTION OF THIS MESSAGE Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees. Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. CERTIFYING OFFICER LETTER — March 6, 2014 TO: Certifying Officers of the Public Employees' Retirement System FROM: Public Employees' Retirement System Board of Trustees SUBJECT: State Representative Elected to the Public Employees’ Retirement System Board of Trustees The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of William O’Brien to a three year term, effective July 1, 2014, as the State Representative to the PERS Board of Trustees. The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS State employees of the election results. Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtmlDISTRIBUTION OF THIS LETTER Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.” Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. CERTIFYING OFFICER LETTER — March 6, 2014 TO: Certifying Officers of the Public Employees' Retirement System FROM: Public Employees' Retirement System Board of Trustees SUBJECT: Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of Brian Currie to a three year term, effective July 1, 2014, as the Municipal Representative to the PERS Board of Trustees. The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS municipal employees of the election results. Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtmlDISTRIBUTION OF THIS LETTER Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.” Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014 TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators FROM: New Jersey Division of Pensions and Benefits SUBJECT: EMPLOYEE WORKSHOPS AND WEBINARS — NEW DATES FOR 2014 New dates for Employee workshops and webinars have been posted to the Division of Pensions and Benefits Web site. Available classes include large or small group Retirement Workshops and our NEW Introduction to MBOS Workshop. Most classes are provided through a choice of Classroom Sessions and live online Webinars.
For a complete list of workshops and available dates, visit the Division of Pensions and Benefits’ Workshop Registration page at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml ADDITIONAL WORKSHOP DATES Posted dates list the workshops which available through June 2014. Additional dates for 2014 will be posted later in the year. Watch for new listings at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml DISTRIBUTION OF THIS MESSAGE Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees. Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014 TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators FROM: New Jersey Division of Pensions and Benefits, Employer Education Unit SUBJECT: EMPLOYER PENSION AND HEALTH BENEFITS TRAINING DATES FOR 2014 New dates for Employer Pension Training and Health Benefits Training have been posted to the Division of Pensions and Benefits Web site. Training is available to any personnel who are responsible for the administration of pension and benefits at your employing location. Training options include both Classroom Sessions and live online Webinars on the following topics:
Classes and webinars are available for State, Local Government, and Local Education employers. For a complete list of training and available dates, visit the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml ADDITIONAL DATES AND TRAINING TOPICS Posted dates list training opportunities available through June 2014. Additional dates for 2014 will be posted later in the year. Watch for new listings at the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtmlDISTRIBUTION OF THIS MESSAGE Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.” Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC. |
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Copyright
© State of New Jersey, 1996-2013
Division of Pensions and Benefits
PO Box 295
Trenton, NJ 08625-0295
Last Updated: April 7, 2014