CERTIFYING OFFICER LETTER — May 9, 2012 TO: Certifying Officers, State and County Colleges and Universities FROM: New Jersey Division of Pensions and Benefits SUBJECT: Update - Transition to Retirement Programs and Rescinding ABP Retirement The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits as an update regarding "Transition to Retirement" programs that wwre previously addressed in the Certifying Officer Letter of July 1, 2011. DISTRIBUTION OF THIS LETTER Certifying Officers should forward this letter to their Human Resources staff, Benefits Administrators, and any other staff members responsible for administration of pension benefits for your employees and/or retirees. The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml CERTIFYING OFFICER LETTER — March 23, 2012 TO: Certifying Officers of Local Government Employers participating in the State Health Benefits Program FROM: New Jersey Division of Pensions and Benefits SUBJECT: Reimbursement of Medicare Premiums to Retirees The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits to provide local government employers with guidance on the procedures for reimbursement of Medicare premiums to eligible retirees enrolled in the State Health Benefits Program (SHBP). DISTRIBUTION OF THIS LETTER Certifying Officers should forward this letter to their Human Resources staff, Benefits Administrators, and any other staff members responsible for administration of health benefits for your employees and/or retirees. The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml CERTIFYING OFFICER LETTER — March 8, 2012 TO: Certifying Officers of the County Colleges FROM: Joseph Zisa, Manager 1, Fiscal Resources, Division of Pensions and Benefits SUBJECT: Alternate Benefit Program – Reimbursement of Employer Contributions to ABP for Adjuncts and Part-Time Faculty Subsequent to the Enactment of Chapter 89, P.L. 2008 The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits to provide new guidance and procedures for the reimbursement to employer contributions for Adjunct and Part-Time Faculty enrolled in the Alternate Benefit Program (ABP). DISTRIBUTION OF THIS LETTER Certifying Officers should forward this letter to their Human Resources staff and any other staff members responsible for administration of the ABP for your employees. The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml CERTIFYING OFFICER LETTER — March 6, 2012 TO: Certifying Officers of the Public Employees' Retirement System FROM: Kathleen Coates, CEBS, Board Secretary, Public Employees' Retirement System SUBJECT: State Representative Elected to the Public Employees’ Retirement System Board of Trustees The attached Certifying Officer Letter Adobe PDF (50K) has been issued by the PERS Board of Trustees to announce the election of Peter Maurer to a three year term, effective July 1, 2012, as the State Representative to the PERS Board of Trustees. The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS State employees of the election results. Additional information about the 2012 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/2012-pers-board-election.shtml DISTRIBUTION OF THIS LETTER Certifying Officers should forward this letter to their Human Resources staff and any other staff members responsible for administration of pension benefits for your employees. The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml CERTIFYING OFFICER LETTER — March 6, 2012 TO: Certifying Officers of the Public Employees' Retirement System FROM: Kathleen Coates, CEBS, Board Secretary, Public Employees' Retirement System SUBJECT: Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees The attached Certifying Officer Letter Adobe PDF (50K) has been issued by the PERS Board of Trustees to announce the election of Benjamin "Max" Hurst to a one year unexpired term, effective July 1, 2012, as the Municipal Representative to the PERS Board of Trustees. The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS municipal employees of the election results. Additional information about the 2012 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/2012-pers-board-election.shtml DISTRIBUTION OF THIS LETTER Certifying Officers should forward this letter to their Human Resources staff and any other staff members responsible for administration of pension benefits for your employees. The letter is in PDF format and requires Acrobat Reader which is available free from Adobe via a link at: http://www.state.nj.us/acrobat.htm If you cannot open the attached PDF file, links to this Certifying Officer Letter can be found at: http://www.state.nj.us/treasury/pensions/epic-messages.shtml PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml EPIC E-MAIL TO EMPLOYERS — January 27, 2012 TO: Certifying Officers and Supervisors of Certifying Officers FROM: The New Jersey Division of Pensions and Benefits SUBJECT: Certification of Enrollment Applications on EPIC In accordance with N.J.S.A. 43:3C-15 (Chapter 52, P.L. 2011), the Division of Pensions and Benefits and the Office of Information Technology have completed enhancements to retirement system online Enrollment Applications accessed through the Employer Pension and Benefit Information Connection (EPIC). CERTIFICATIONS REQUIRED FOR ALL ENROLLMENTS Under Chapter 52, all retirement system enrollments must be certified by BOTH the Certifying Officer AND the immediate Supervisor of the Certifying Officer. As a result, the following changes have been put into place for the PERS and TPAF* online Enrollment Applications in EPIC:
GRANTING ACCESS TO EPIC APPLICATIONS Your designated EPIC Security Officer or Certifying Officer must assign access to EPIC applications to EPIC users registered through your employing location. For detailed instructions on assigning access to EPIC applications, see the EPIC Security help pages in the EPIC Users’ Guide at: http://www.state.nj.us/treasury/pensions/epickit.htm DISTRIBUTION OF THIS MESSAGE Certifying Officers and Supervisors should forward this message to their Human Resources staff, benefit administrators, and any other staff responsible for the pension enrollment of employees. Current and archived messages are available for viewing on the Division’s Web site at: http://www.state.nj.us/treasury/pensions At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page EPIC HELP AND ONLINE TUTORIALS If you experience problems logging onto or using EPIC, contact the EPIC Help Desk at (609) 777-0534 or e-mail the EPIC Help Desk at: https://www.state.nj.us/treas/pensions/epicmail.shtml It is important that the Certifying Officer’s and Supervisor’s e-mail addresses are kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml EPIC E-MAIL TO EMPLOYERS — January 18, 2012 TO: State Biweekly and State Monthly Certifying Officers, Participating Local Government and Local Education Certifying Officers FROM: The New Jersey Division of Pensions and Benefits SUBJECT: Required Notices to SHBP/SEHBP Enrollees - Updated for 2012 Attached to this message you will find the annual update to the Required Notices to SHBP/SEHBP Enrollees.
The attached document provides everything employers need to comply with the notification requirements. For future access the Notice is accessible from the SHBP/SEHBP section of the Forms Index of the Employers’ Pensions & Benefits Administration Manual (EPBAM) as “COBRA/HIPAA Required Notice.” The EPBAM and Forms Index are linked directly from the blue navigation bar at the top of most pages of our Web site: http://www.state.nj.us/treasury/pensions/ The notice is in PDF format and requires Acrobat Reader which is available free from Adobe at: http://www.state.nj.us/acrobat.htm DISTRIBUTION OF THIS MESSAGE Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of health benefits for employees. Current and archived messages are available for viewing on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/ At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page. PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml CERTIFYING OFFICER LETTER — January 9, 2012 TO: Certifying Officers FROM: The New Jersey Division of Pensions and Benefits SUBJECT: Upcoming Employer Pension and Member Education Sessions from the Division of Pensions and Benefits The Division of Pensions and Benefits has posted new dates for employer training opportunities for 2012. Training sessions are open to Certifying Officers and other personnel who are responsible for the administration of pension and health benefits. Please keep in mind that these are NOT a substitute for the enrollment training required by Chapter 52 P.L. 2011. Available training sessions are offered in a classroom setting and via webinar and include: Internet Report of Contributions (IROC) Training
Employer Training for the Defined Contribution Retirement Program (DCRP)
Pension Processing Training
Member Retirement Workshops and Group Counseling Sessions
REGISTER FOR TRAINING For specific dates and times for any training session or to register for training, please visit our Web site at: http://www.state.nj.us/treasury/pensions/ and click on “Employer Training” or “Retirement Workshops” under "Hot Topics" to select the appropriate program. DISTRIBUTION OF THIS MESSAGE Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees. Current and archived messages are available for viewing on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/ At the home page, go to “Online Services — EPIC for Employers” and then select “Archive of E-Messages” on the EPIC page PLEASE NOTE: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. For more information about EPIC or to update your information contact the Division’s EPIC Help Desk at (609) 777-0534 or send e-mail to the Division of Pensions and Benefits at: https://www.state.nj.us/treas/pensions/epicmail.shtml |
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Copyright
© State of New Jersey, 1996-2012
Division of Pensions and Benefits
PO Box 295
Trenton, NJ 08625-0295
Last Updated: May 11, 2012