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EMPLOYER PENSIONS AND BENEFITS
INFORMATION CONNECTION (EPIC)

EPIC E-Mail Messages — 2014

View archived EPIC e-mail messages from
2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007

MESSAGE TOPIC DATE
CERTIFYING OFFICER LETTER - Alternate Benefit Program Membership Numbers Now Seven Digits - Certifying Officers, State and County Colleges and Universities April 7, 2014
E-MAIL MESSAGE - 1st Quarter 2014 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers March 28, 2014
E-MAIL MESSAGE - 1st Quarter 2014 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers March 17, 2014
CERTIFYING OFFICER LETTER - State Representative Elected to the Public Employees’ Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System March 6, 2014
CERTIFYING OFFICER LETTER - Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees - Certifying Officers of the Public Employees' Retirement System March 6, 2014
E-MAIL MESSAGE - Employee Workshops and Webinars - New Dates for 2014 - Certifying Officers, Human Resource Representatives, and Benefit Administrators January 28, 2014
E-MAIL MESSAGE - Employer Pension and Health Benefits Training Dates for 2014 - Certifying Officers, Human Resource Representatives, and Benefit Administrators January 28, 2014

View archived EPIC e-mail messages from
2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007


CERTIFYING OFFICER LETTER — April 7, 2014

TO: Certifying Officers, State and County Colleges and Universities

FROM: Nancy Ronaghan, Defined Contribution Plans Manager, Division of Pensions and Benefits

SUBJECT: Alternate Benefit Program Membership Numbers Now Seven Digits

The Alternate Benefit Program (ABP) currently provides a six-digit membership number to identify its participants, for example: “9-00000”.  The Division of Pensions and Benefits has recently determined that ABP membership numbers are nearing the end of the sequence for the six-digit format and an additional digit will be required for future membership numbers; therefore, the current format will be modified from a six-digit number to a seven-digit number.

EMPLOYER RESPONSIBILITY

Beginning on April 9, 2014, all past and future member numbers for ABP will use the new seven-digit format.  Current ABP membership numbers will have a “0” placed after the leading “9-“ in order to create a seven-digit number.

Upon implementation, all future communications from ABP participating employers with the Division of Pensions and Benefits must include the seven-digit membership number.  This includes the Covered Lives Report that is forwarded to the Division of Pensions and Benefits in June that details all ABP participants that are covered by Group Life Insurance.

Note: The ABP Enrollment and Inquiry applications via the Employer Pensions and Benefit Information Connection (EPIC) system will be unavailable to employers on Tuesday, April 8, while the system is undergoing maintenance and should be available on Wednesday, April 9.

FOR ADDITIONAL INFORMATION

For additional information, please contact the Division of Pensions and Benefits’ Office of Client Services at (609) 292-7524 or by e-mail at pensions.nj@treas.state.nj.us

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — March 28, 2014

TO: All Cycle 2 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2014 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking “EPIC User’s Guide” on your EPIC home page. Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — March 17, 2014

TO: All Cycle 1 Certifying Officers

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2014 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2014 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.state.nj.us/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.state.nj.us/treasury/pensions/epickit.htm or by clicking “EPIC User’s Guide” on your EPIC home page. Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits. We also want to thank you in advance for your cooperation in making the change to this online reporting system. We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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CERTIFYING OFFICER LETTER — March 6, 2014

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Public Employees' Retirement System Board of Trustees

SUBJECT: State Representative Elected to the Public Employees’ Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of William O’Brien to a three year term, effective July 1, 2014, as the State Representative to the PERS Board of Trustees.

The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS State employees of the election results.

Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtml

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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CERTIFYING OFFICER LETTER — March 6, 2014

TO: Certifying Officers of the Public Employees' Retirement System

FROM: Public Employees' Retirement System Board of Trustees

SUBJECT: Municipal Representative Elected to the Public Employees’ Retirement System Board of Trustees

The attached Certifying Officer Letter has been issued by the PERS Board of Trustees to announce the election of Brian Currie to a three year term, effective July 1, 2014, as the Municipal Representative to the PERS Board of Trustees.

The PERS Board of Trustees requests that the attached letter be prominently posted in your workplace as official notice to PERS municipal employees of the election results.

Additional information about the 2014 PERS Board of Trustee Elections is available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions/pers-board-election.shtml

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: EMPLOYEE WORKSHOPS AND WEBINARS — NEW DATES FOR 2014

New dates for Employee workshops and webinars have been posted to the Division of Pensions and Benefits Web site.  Available classes include large or small group Retirement Workshops and our NEW Introduction to MBOS Workshop.  Most classes are provided through a choice of Classroom Sessions and live online Webinars.

  • NEW – Introduction to MBOS provides step-by-step instructions on how to register for the Member Benefits Online System (MBOS) and its use by active employees. MBOS allows registered users access to their personal pension and health benefits coverage information and online tools including: designation of beneficiary; applications for pension loan, purchase of service credit, retirement, or withdrawal from the system; and the Personal Benefit Statement (PBS) which is now only available online.
  • Retirement Workshops and Webinars provide a step-by-step look at the retirement process.  We explain your benefits, beneficiary options, group life insurance, and how to submit your application.  Loan repayment provisions and the taxability of your pension are also discussed along with health benefits coverage in retirement. As time permits, the workshop concludes with a question and answer period.
  • Small Group Retirement Counseling sessions are available for PERS and TPAF members who plan to visit our office to obtain information immediately before filing for retirement. Attendees are provided with an official Estimate of Retirement Benefits which will be explained along with the retirement application process — including use of the online application through the Member Benefits Online System.  Benefit options, the taxability of your pension, and health benefits coverage after retirement are also discussed, and attendees have an opportunity to ask the counselor individual questions after the session.  Group sessions are held at the Division's office at 50 West State Street, Trenton, New Jersey, on selected days and seating is limited to ensure that our staff can provide a high level of personal service.

For a complete list of workshops and available dates, visit the Division of Pensions and Benefits’ Workshop Registration page at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml  

ADDITIONAL WORKSHOP DATES

Posted dates list the workshops which available through June 2014.  Additional dates for 2014 will be posted later in the year.  Watch for new listings at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml 

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employee, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — January 28, 2014

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: New Jersey Division of Pensions and Benefits, Employer Education Unit

SUBJECT: EMPLOYER PENSION AND HEALTH BENEFITS TRAINING DATES FOR 2014

New dates for Employer Pension Training and Health Benefits Training have been posted to the Division of Pensions and Benefits Web site. Training is available to any personnel who are responsible for the administration of pension and benefits at your employing location. 

Training options include both Classroom Sessions and live online Webinars on the following topics:

  • Pension Processing — Enrollments and Benefits Overview
  • Pension Processing Employer Responsibilities
  • Internet Report of Contributions (IROC) Training
  • Health Benefits Training for Employers
  • EPIC Training for Employers
  • DCRP Enrollment and Processing

Classes and webinars are available for State, Local Government, and Local Education employers. 

For a complete list of training and available dates, visit the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

ADDITIONAL DATES AND TRAINING TOPICS

Posted dates list training opportunities available through June 2014.  Additional dates for 2014 will be posted later in the year.  Watch for new listings at the Division of Pensions and Benefits’ Employer Training Web page at: http://www.state.nj.us/treasury/pensions/training-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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