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EMPLOYER PENSIONS AND BENEFITS
INFORMATION CONNECTION (EPIC)

EPIC E-Mail Messages — 2015

View archived EPIC e-mail messages from
2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007

MESSAGE TOPIC DATE
CERTIFYING OFFICER LETTER - Alternate Benefit Program (ABP) Annual Report of Covered Lives 2015 - Certifying Officers, Alternate Benefit Program July 7, 2015
E-MAIL MESSAGE - NJWELL Summer 2015 Wellness Message July 7, 2015
E-MAIL MESSAGE - 2nd Quarter 2015 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers July 1, 2015
E-MAIL MESSAGE - Additional Retirement Workshop and Webinar Summer Dates for Your Employees - Certifying Officers, Human Resource Representatives, and Benefit Administrators June 23, 2015
E-MAIL MESSAGE - 2nd Quarter 2015 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers June 11, 2015
E-MAIL MESSAGE - Reminder - Join us for the NJWELL Mid-Day Move in Downtown Trenton for all State Employees on June 3, 2015 - Certifying Officers, State Biweekly Employers May 11, 2015
E-MAIL MESSAGE - New Hours for Pension and Benefits Counseling - Certifying Officers April 23, 2015
E-MAIL MESSAGE - NJWELL - Join Us for the Mid-Day Move - All State Biweekly Certifying Officers April 21, 2015
CERTIFYING OFFICER LETTER -Affordable Care Act (ACA), Employer Shared Responsibility Provisions and Reporting Requirements - Certifying Officers, State Colleges and Universities March 31, 2015
CERTIFYING OFFICER LETTER - Affordable Care Act (ACA), Employer Shared Responsibility Provisions and Reporting Requirements - Certifying Officers, Human Resource Directors, and Benefits Administrators Participating in the State Health Benefits Program (SHBP) and School Employees’ Health Benefits Program (SEHBP) March 31, 2015
E-MAIL MESSAGE - 1st Quarter 2015 IROC (Cycle 2 Locations) - All Cycle 2 Certifying Officers March 27, 2015
E-MAIL MESSAGE - Internet Report of Contributions (IROC) Training - All Certifying Officers March 25, 2015
E-MAIL MESSAGE - 1st Quarter 2015 IROC (Cycle 1 Locations) - All Cycle 1 Certifying Officers March 13, 2015
CERTIFYING OFFICER LETTER - PFRS Notice of Election - Certifying Officers of the Police and Firemen's Retirement System (PFRS) March 12, 2015
E-MAIL MESSAGE -  EPIC PFRS Enrollment Application - Certifying Officers, Police and Firemen's Retirement System February 23, 2015
E-MAIL MESSAGE -  2015 NJWELL Program/Year 2 Webinar for Employers - Certifying Officers, State Monthly Employers and State Biweekly Employers February 12, 2015
E-MAIL MESSAGE -  2015 NJWELL Program/Year 2 Webinar for Employers - Certifying Officers, Local Education Employers and Local Government Employers February 12, 2015
E-MAIL MESSAGE - Employer Training Sessions Available - Certifying Officers, Local Education Employers, Local Government Employers, and State Employers February 10, 2015
CERTIFYING OFFICER LETTER - Special Provisions Related to JRS, PERS Judges of Workers’ Compensation, PERS Administrative Law Judges and Bona Fide Severance of Employment - Certifying Officers of the Judicial Retirement System (JRS), the Workers’ Compensation Judges (WCJ) Part of the Public Employees’ Retirement System (PERS), and the Office of Administrative Law (OAL) January 23, 2015
E-MAIL MESSAGE - 2015 Retirement Workshops for PERS, TPAF, and PFRS - Certifying Officers, Human Resource Representatives, and Benefit Administrators January 16, 2015

View archived EPIC e-mail messages from
2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2005-2007


CERTIFYING OFFICER LETTER — July 7, 2015

TO: Certifying Officers, Alternate Benefit Program

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Alternate Benefit Program (ABP) Annual Report of Covered Lives - 2015

The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits regarding the ABP Annual Report of Covered Lives for 2015.

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. 

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


E-MAIL MESSAGE TO EMPLOYERS— July 7, 2015

TO:               Certifying Officers, SHBP and SEHBP Participating Locations

FROM:          NJWELL, The New Jersey Division of Pensions and Benefits

SUBJECT:     NJWELL Summer 2015 Wellness Message

Please distribute the attached NJWELL Summer 2015 Wellness Message to all active group members of the State Health Benefits Program (SHBP) and School Employees’ Health Benefits Program (SEHBP). The attachment provides information for active group members and their eligible spouses/partners regarding the NJWELL program, how to earn rewards, and “taking action” with online activities.

The attached njwell-su15.pdf can be forwarded to your employees via email. For employees without e-mail access, their supervisor should provide copies or post the attached wellness message in a common area.

The attached wellness message and additional information about the NJWELL program can also be accessed online at: www.nj.gov/njwell

DISTRIBUTION OF THIS MESSAGE

Please distribute this announcement to all your active employees who participate in the State Health Benefits Program (SHBP) and/or SEHBP (School Employees’ Health Benefits Program).

Certifying Officers should also forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


E-MAIL MESSAGE TO EMPLOYERS — July 1, 2015

TO: All Cycle 2 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 2nd Quarter 2015 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 2nd Quarter 2015 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC; 

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use; 

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual at http://www.nj.gov/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.  Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE TO EMPLOYERS — June 23, 2015

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: Additional Retirement Workshop and Webinar Summer Dates for Your Employees

Please make this information available to your employees.

The Division of Pensions and Benefits has scheduled additional Retirement Workshop and Webinar summer dates at the following locations. Reserve a seat now!

Register at:  http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

Retirement Workshops provide a step-by-step look at the retirement process. We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS. Loan repayment provisions and the taxability of pension are discussed along with health benefits coverage in retirement. As time permits, the workshop concludes with a question and answer period.

Retirement Workshops for Public Employees and Teachers

Classroom Sessions for PERS and TPAF Members

  • Tuesday, July 7, 2015— 9:00 a.m. — Richard J. Hughes Complex, Trenton, NJ
  • Monday, July 13, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Friday, July 24, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Thursday, July 30, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, August 10, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 11, 2015 — 10:30 a.m. — Willingboro Public Library, Willingboro, NJ
  • Thursday, August 13, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, August 17, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 18, 2015 — 2:00 p.m. — Willingboro Public Library, Willingboro, NJ
  • Tuesday, August 25, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, August 25, 2015 — 10:30 a.m. — Willingboro Public Library, Willingboro, NJ
  • Thursday, August 27, 2015 — 9:00 a.m. — Richard J. Hughes Justice Complex, Trenton, NJ 

Online Webinars for PERS and TPAF Members

  • Tuesday, June 30, 2015 — 9:00 a.m. — Register online
  • Wednesday, July 29, 2015 — 9:00 a.m. — Register online

Register at:   http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

ADDITIONAL TRAINING DATES

Additional workshop and webinar dates will be posted later in the year.  For a complete list of employee pension training opportunities, visit the Division of Pensions and Benefits’ Workshop Registration page at:   http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE TO EMPLOYERS — June 11, 2015

TO: All Cycle 1 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 2nd Quarter 2015 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 2nd Quarter 2015 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual athttp://www.nj.gov/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.  Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE TO EMPLOYERS — May 11, 2015

TO: Certifying Officers, State Biweekly Employers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT:  Reminder - Join us for the NJWELL Mid-Day Move in Downtown Trenton for all State Employees on June 3, 2015

This is just a reminder that the Division of Pensions and Benefits will hold the inaugural NJWELL "Mid-Day Move" for State employees working in the downtown Trenton area on Wednesday, June 3* from 12:00 p.m. to 2:00 p.m.  State employees are encouraged to take a "walking lunch" instead of a working lunch. Employees are also encouraged to visit the informational booths for NJWELL, Aetna, and Horizon Blue Cross Blue Shield of New Jersey to learn more about the benefits of the NJWELL program. Several other healthy living vendors will also be in attendance.

For more information about NJWELL visit our website at: www.nj.gov/njwell 

Please forward the attached document NJWELL-Midday-Move-2015.pdf to your employees and post it throughout your worksites. Please also forward this link: https://www.surveymonkey.com/s/3DJB95Hand encourage your employees to register for this event.

*The rain date for the NJWELL Mid-Day Move is June 4.

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — April 23, 2015

TO: Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits, Office of Client Services

SUBJECT:  New Hours for Pension and Benefits Counseling

The Division of Pensions and Benefits is posting new hours for in-person counseling at its Trenton, New Jersey office. 

Beginning May 1, 2015, counselors will be available for scheduled appointments from 8:00 a.m. to 4:00 p.m., Monday through Friday* (with the last interviews taken at 3:30 p.m.).  Reception desk hours will be 8:00 a.m. to 4:30 p.m., Monday through Friday*.

Telephone counseling hours at (609) 292-7524 remain unchanged at 7:30 a.m. through 4:30 p.m., Monday through Friday*.

*Except State holidays.

When issues arise that warrant the time and attention of a pension counselor, active or retired members (or beneficiaries) should schedule an appointment with the Division of Pensions and Benefits.  Scheduled appointments curtail long wait times and shorten the overall time when visiting our office.

Counseling appointments should be made for detailed assistance with:

      — Purchase of Service Credit

      — Retirement Counseling

      — Disability Retirement Counseling

      — Death Claim Assistance

      — Retired Health Benefits Issues

      — Active or Retired Pension Account Discrepancies

Appointments are scheduled online through the Division of Pensions and Benefits Web site at: www.state.nj.us/treasury/pensions   At the home page, click on “Schedule a Counseling Appointment” and follow the instructions.

Basic membership information is requested when submitting the appointment request so that counselors are better prepared for member visits. When the registration is complete, members receive confirmation of the scheduled appointment via e-mail. 

Because counselors are booked for a specific appointment time, we ask that members arrive for check-in prior to their scheduled time so the appointment can begin when scheduled.  Late arrivals may not be able to be seen when scheduled, and can experience significant waiting times for an available counselor. 

Selected "quick services" at our Reception desk — like picking up a fact sheet or the drop-off of a document or properly completed form — are available without an appointment.  Reception desk hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. 

Walk-in clients without an appointment may still be able to speak with a counselor on a limited first come, first served basis when appointment schedules allow.  However, it cannot be guaranteed that late-arriving walk-ins will be able to see a counselor. 

Therefore, when a member needs the time and attention of a pension counselor, it is highly recommended that they schedule an appointment to avoid a long wait time.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this messageto their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

The accompanying flier requires Acrobat Reader which is available free from Adobe.

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E-MAIL MESSAGE TO EMPLOYERS — April 21, 2015

TO:  Certifying Officers, State Biweekly Employers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: NJWELL - Join Us for the Mid-Day Move in Downtown Trenton for all State Employees on June 3, 2015

The Division of Pensions and Benefits is pleased to announce the inaugural NJWELL "Mid-Day Move" for State employees working in the downtown Trenton area.  On Wednesday, June 3* from 12:00 p.m. to 2:00 p.m., State employees are encouraged to take a "walking lunch" instead of a working lunch. In addition to walking the NJWELL Mid-Day Move route, employees are also encouraged to visit the informational booths for NJWELL, Aetna, and Horizon Blue Cross Blue Shield of New Jersey to learn more about the benefits of the NJWELL program. Several other healthy living vendors will also be in attendance. Keep checking the NJWELL website at: www.nj.gov/njwell for the latest information on the NJWELL Mid-Day Move.

Please forward the attached document NJWELL-Midday-Move-2015.pdf to your employees and post it throughout your worksites. Please also forward this link: https://www.surveymonkey.com/s/3DJB95H and encourage your employees to register for this event.

*The rain date for the NJWELL Mid-Day Move is June 4.

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


CERTIFYING OFFICER LETTER — March 31, 2015

TO: Certifying Officers, State Colleges and Universities

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Affordable Care Act (ACA), Employer Shared Responsibility Provisions and Reporting Requirements

The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits regarding the Employer Shared Responsibility Provisions under the Affordable Care Act (ACA).

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. 

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


CERTIFYING OFFICER LETTER — March 31, 2015

TO: Certifying Officers, Human Resource Directors, and Benefits Administrators Participating in the State Health Benefits Program (SHBP) and School Employees’ Health Benefits Program (SEHBP)

FROM: New Jersey Division of Pensions and Benefits

SUBJECT: Affordable Care Act (ACA), Employer Shared Responsibility Provisions and Reporting Requirements

The attached Certifying Officer Letter has been issued by the Division of Pensions and Benefits regarding the Employer Shared Responsibility Provisions under the Affordable Care Act (ACA).

DISTRIBUTION OF THIS LETTER 

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees. 

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions  At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

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E-MAIL MESSAGE TO EMPLOYERS — March 27, 2015

TO: All Cycle 2 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2015 IROC (Cycle 2 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2015 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual athttp://www.nj.gov/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.  Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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E-MAIL MESSAGE – MARCH 25, 2015

TO:  Certifying Officers, Human Resource Representatives, and Benefits Administrators

FROM:  New Jersey Division of Pensions and Benefits

SUBJECT:  INTERNET REPORT OF CONTRIBUTIONS (IROC) TRAINING

The Division of Pensions and Benefits is pleased to announce our updated employer training via webinar.  The next employer training being offered covers the Internet Report of Contributions (IROC).  The IROC training will be offered quarterly for Local Education Employers and Local Government Employers.

This training is designed for anyone in payroll or benefit administration who is responsible for completing the quarterly pension Internet Report of Contributions (IROC).  Whether you are brand new or a seasoned veteran, we are sure that you will benefit from this training.  The webinars are scheduled as follows:

  • Tuesday, March 31, 2015 – 10 am
  • Thursday, April 2, 2015 – 10 am

Please register at http://www.state.nj.us/treasury/pensions/training-intro.shtml

Do not reply to this e-mail message or mailbox — Incoming messages cannot be received.

If you have questions or concerns about the content of this message, contact the Division of Pensions and Benefits at: pensions.nj@treas.nj.gov  or go to: https://www.state.nj.us/treas/pensions/pensionmail.shtml

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E-MAIL MESSAGE TO EMPLOYERS — March 13, 2015

TO: All Cycle 1 Certifying Officers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 1st Quarter 2015 IROC (Cycle 1 Locations)

IROC NOTICE

This notice is to advise that your 1st Quarter 2015 Internet-based Report of Contributions (IROC) is ready for processing.

The IROC is accessed through the Employers Pension Information Connection (EPIC), the secure and fast method for pension information and processing.  The Certifying Officer at your employing location has the ability to grant IROC access to other staff persons by using the “Security” function in EPIC.

If you have questions about how to use EPIC, please contact the Division’s Employer Education Unit for EPIC help at (609) 292-7524.  You can also get help from the Division’s Web site at: http://www.nj.gov/treasury/pensions/epickit.htm  or by clicking the “EPIC User’s Guide” button on your EPIC home page.

  1. The Certifying Officer and Supervising Certifying Officer are the only persons to receive correspondence about IROC;

  2. Because the Certifying Officer is authorized to grant IROC access to the staff person who does the report, you should ensure this staff person has EPIC access and is familiar with its use;

  3. For questions concerning how to complete the Report of Contributions correctly, please feel free to contact the IROC Helpline at (609) 777-2115, or access the IROC Manual athttp://www.nj.gov/treasury/pensions/epickit.htm   or by clicking “EPIC User’s Guide” on your EPIC home page.  Also attached is Fact Sheet #77, The Quarterly Report of Contributions, which contains general information on completing and submitting the IROC.

  4. A “Print” button is available on the IROC main page.  You may create a print copy of your Report at any time before, during, or even after you have completed the ROC.  Just click “Print” at the top of the main page and you will get your print copy.  This feature also is useful for printing copies of Reports of Contributions completed for earlier quarters.

Employers who use the IROC have reported that this method is easier and much more efficient; for many it reduces the completion time by half or more.  If you are new to using the IROC, it will only take a few minutes to learn the new method and we believe you will find it very much worth your while. 

At the Division, we truly appreciate the dedication and hard work you bring to your job administering your employees’ pension and benefits.  We also want to thank you in advance for your cooperation in making the change to this online reporting system.  We hope you will find that using the IROC will greatly improve your quarterly reporting experience.

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

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CERTIFYING OFFICER LETTER — March 12, 2015

TO: Certifying Officers of the Police and Firemen's Retirement System (PFRS)

FROM: Wendy Jamison, Board Secretary, Police and Firemen's Retirement System

SUBJECT: PFRS Notice of Election

The attached certifying officer letter and notice has been issued by the PFRS Board of Trustees to seek nominations for one “Police” Representative position to the PFRS Board of Trustees.
The State representative will be elected for a four-year terms as of September 1, 2015.  Candidates for all positions must now qualify by electronic nomination.

We are requesting that you distribute the attached election notice electronically to each PFRS law enforcement member employed at your location, as the information will explain the pre-election procedures.  It is most important that each individual active PFRS Police member receives this notice. 

This Certifying Officer Letter and the attached Notice of Election is being transmitted to you electronically and requires your electronic response. SEE THE CERTIFYING OFFICER LETTER FOR SPECIFIC RESPONSE INSTRUCTIONS - DO NOT REPLY TO THIS COVER MESSAGE.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

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E-MAIL MESSAGE TO EMPLOYERS — February 23, 2015

TO: Certifying Officers of the Police and Firemen's Retirement System (PFRS)

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: EPIC PFRS Enrollment Application

The Division of Pensions and Benefits is pleased to announce that all locations can now enroll Police and Firemen’s Retirement System (PFRS) members online via the Employer Pension and Benefit Information Connection (EPIC).  This memorandum is a follow up to the Certifying Officer Letter dated November 5, 2014.

When an employee is eligible to become a member of the PFRS, log on to EPIC and select the online ‘PFRS Enrollment’ button. Paper Enrollment Applications mailed to the Division of Pensions and Benefits will be returned to you for processing through EPIC, with the exception of paper applications accompanied by an Application for Interfund Transfer.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

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E-MAIL MESSAGE TO EMPLOYERS — February 12, 2015

TO: Certifying Officers, State Monthly Employers and State Biweekly Employers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: NJWELL - Year 2 Webinar for Employers on 2/18

The Division of Pensions and Benefits is pleased to announce the 2015 NJWELL program/Year 2 webinar for employers will be presented on Wednesday, February 18.  Topics covered will include:

• Year 2 Program Overview
• Tips and Tools for Wellness Champions
• 2015 NJWELL "Mid-Day Move"

Please register for NJWELL- Year 2 Overview- State Biweekly and State Monthly on February 18, 2015, 12:00 PM EST at:

https://attendee.gotowebinar.com/register/3987049428968617986

This is a live, interactive web presentation regarding year 2 of the NJWELL program, designed for State Biweekly and State Monthly employers as well as employees designated as Wellness Champions. Get familiar with year 2 of NJWELL and learn how to help your employees, coworkers and their covered spouses/partners earn financial incentives for making healthy choices. Attendees will be given an overview of year 2 of the program and the different activities that earn employees points towards financial incentives. Space is limited, register now!

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”


E-MAIL MESSAGE TO EMPLOYERS — February 12, 2015

TO: Certifying Officers, Local Education Employers and Local Government Employers

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: NJWELL - Year 2 Webinar for Employers on 2/18

The Division of Pensions and Benefits is pleased to announce the 2015 NJWELL program/Year 2 webinar for employers will be presented on Wednesday, February 18.  Topics covered will include:
• Year 2 Program Overview
• Tips and Tools for Wellness Champions
• 2016 Employer premium discount
• Keeping track of your progress as an NJWELL Employer

Please register for NJWELL- Year 2 Overview- Local Gov and Local Ed Employers on February 18, 2015, 10:00 AM EST at:

https://attendee.gotowebinar.com/register/6054957022419800834

This is a live, interactive web presentation regarding year 2 of the NJWELL program, designed for Local Government and Local Education employers participating in the State Health Benefits Program (SHBP) and School Employees Health Benefits Program (SEHBP) as well as employees designated as Wellness Champions. Get familiar with year 2 of NJWELL and learn how to help your employees, coworkers and their covered spouses/partners earn financial incentives for making healthy choices. Employers with high participation rates in 2015 receive a discount on their 2016 SHBP/SEHBP premiums! Attendees will be given an overview of year 2 of the program and the different activities that earn employees points towards financial incentives. Space is limited, register now!

After registering, you will receive a confirmation email containing information about joining the webinar.

Brought to you by GoToWebinar®
Webinars Made Easy®

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

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E-MAIL MESSAGE TO EMPLOYERS — February 10, 2015

TO: Certifying Officers, Local Education Employers, Local Government Employers, and State Employers

FROM: The New Jersey Division of Pensions and Benefits, Benefits Education

SUBJECT: Employer Training Sessions Available

The Division of Pensions and Benefits is pleased to announce our updated employer training via webinar. These webinars will be offered quarterly for Local Education Employers, Local Government Employers, and State Employers.

Each employer training session is comprised of two parts with the exception of State Employers, which is a single session.  In order to provide the most up-to-date and comprehensive learning experience, we suggest you attend the training in scheduled order, keeping in mind the prerequisites and recommendations for future training opportunities.

Register at:  http://www.state.nj.us/treasury/pensions/training-intro.shtml

NOTE:  These are NOT a substitute for the enrollment training required by Chapter 52 P.L. 2011.

The descriptions and dates of the webinars offered are as follows:

LOCAL EDUCATION EMPLOYER TRAINING

TUESDAY FEBRUARY 24, 2015 – 10:00 AM – 1:00 PM:    PENSION PROCESSING for Local Education Employers — Part 1

Enrollments Overview, Benefits Overview and Online Systems: This employer training session covers enrollment rules and procedures for PERS, TPAF and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts. RECOMMENDED ADDITIONAL TRAINING:  Pension Processing/EPIC Local Education - Part 2; and Internet Report of Contributions (IROC).

TUESDAY MARCH 3, 2015 – 10:00 AM – 1:00 PM:  PENSION PROCESSING for Local Education Employers — Part 2

Employer Responsibilities: Pension Processing/Employer Pension Information Connection (EPIC) – PREREQUISITE: Pension Processing Local Education - Part 1. This employer training session provides training on the employer's responsibility in the pension and benefit process including purchase of service credit, loans, retirement, health benefits and death claims and how to use the Employer Pensions and Benefits Information Connection (EPIC) for these tasks. RECOMMENDED ADDITIONAL TRAINING:   Internet Report of Contributions (IROC).

LOCAL GOVERNMENT EMPLOYER TRAINING

THURSDAY MARCH 12, 2015 – 10:00 AM – 1:00 PM:  PENSION PROCESSING for Local Government Employers — Part 1

Enrollments Overview, Benefits Overview, and Online Systems: This employer training session covers enrollment rules and procedures for PERS, TPAF and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts. RECOMMENDED ADDITIONAL TRAINING: Pension Processing/EPIC Local Government - Part 2; and Internet Report of Contributions (IROC).

THURSDAY MARCH 19, 2015 – 10:00 AM – 1:00 PM:  PENSION PROCESSING for Local Government Employers — Part 2

Employer Responsibilities: Pension Processing/Employer Pension Information Connection (EPIC): PREREQUISITE: Pension Processing Local Government - Part 1. This employer training session provides training on the employer's responsibility in the pension and benefit process including purchase of service credit, loans, retirement, health benefits and death claims and how to use the Employer Pensions and Benefits Information Connection (EPIC) for these tasks.  RECOMMENDED ADDITIONAL TRAINING:  Internet Report of Contributions (IROC).

STATE DEPARTMENT/AGENCY EMPLOYER TRAINING

TUESDAY MARCH 24, 2015 – 10:00 AM – 1:00 PM:  PENSION PROCESSING for State Employers

Enrollment Overview, Benefits Overview, Employer Responsibilities and Online Systems: This employer training session covers enrollment rules and procedures for PERS, TPAF and DCRP and presents a brief overview of the benefits of each of the plans. We introduce the Employer Pensions and Benefits Information Connection (EPIC) where employers can access employees' pension account information for processing and inquiry. We also introduce the Member Benefits Online System (MBOS), which allows employees and retirees to access their own accounts. Unlike training for Local Education and Local Government Employers, this training for State Employers is only one session.

Do not reply to this e-mail message or mailbox -- Incoming messages cannot be received.

If you have questions or concerns about the content of this message, contact the Division of Pensions and Benefits at: pensions.nj@treas.state.nj.us   or go to: https://www.state.nj.us/treas/pensions/pensionmail.shtml

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CERTIFYING OFFICER LETTER— January 23, 2015

TO: Certifying Officers of the Judicial Retirement System (JRS), the Workers’ Compensation Judges (WCJ) Part of the Public Employees’ Retirement System (PERS), and the Office of Administrative Law (OAL)

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: Special Provisions Related to JRS, PERS Judges of Workers’ Compensation, PERS Administrative Law Judges and Bona Fide Severance of Employment

The attached Certifying Officer letter supplements that of August 22, 2014, and addresses the special provisions for retired members of the Judicial Retirement System (JRS), the Workers’ Compensation Judges Part of the Public Employees’ Retirement System (PERS), Judges of Workers’ Compensation enrolled in the standard PERS and Administrative Law Judges (ALJs) enrolled in the PERS in regards to post-retirement employment.

DISTRIBUTION OF THIS LETTER

Certifying Officers should forward this message to their human resources staff, benefit administrators, and any other staff members responsible for the administration of pension and health benefits for employees.

If you need to review previous e-messages, they are available on the Division’s Web site at: http://www.state.nj.us/treasury/pensions   At the home page, go to “Online Services — Employer Pensions and Benefits Information Connection (EPIC)” and then on the EPIC page select “Archive of E-Messages.”

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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E-MAIL MESSAGE TO EMPLOYERS — January 16, 2015

TO: Certifying Officers, Human Resource Representatives, and Benefit Administrators

FROM: The New Jersey Division of Pensions and Benefits

SUBJECT: 2015 Retirement Workshops for PERS, TPAF, and PFRS

Please make this information available to your employees.

The Division of Pensions and Benefits has scheduled new dates for Retirement Workshops designed for employees who plan to retire anytime within the next two years. Both live classroom sessions and online webinars are available. Reserve a seat now!

Register at: http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

New Location: Please note our new central New Jersey location at NJ Department of Transportation, Ewing, NJ

New Times:  Please note we have added several late afternoon classes at Willingboro Public Library, Willingboro, NJ

Retirement Workshops provide a step-by-step look at the retirement process. We explain retirement benefits, beneficiary options, group life insurance, and how to submit the retirement application online using MBOS. Loan repayment provisions and the taxability of pension are discussed along with health benefits coverage in retirement. As time permits, the workshop concludes with a question and answer period.

Retirement Workshops for PERS and TPAF Members

  • Thursday, January 22, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Monday, February 9, 2015 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, February 20, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Thursday, February 26, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Thursday, March 5, 2015 – 10:00 a.m. – NJ Department of Transportation, Ewing, NJ
  • Monday, March 9, 2015 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, March 13, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Thursday, March 26, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Monday, April 6, 2015 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Tuesday, April 7, 2015 – 10:00 a.m. – NJ Department of Transportation, Ewing, NJ
  • Friday, April 10, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Thursday, April 23, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Wednesday, May 6, 2015 – 10:00 a.m. – NJ Department of Transportation, Ewing, NJ
  • Monday, May 11, 2015 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, May 15, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Thursday, May 28, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Thursday, June 4, 2015 – 10:00 a.m. – NJ Department of Transportation, Ewing, NJ
  • Monday, June 8, 2015 – 10:30 a.m. – Willingboro Public Library, Willingboro, NJ
  • Friday, June 19, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Thursday, June 25, 2015 – 2:00 p.m. – Willingboro Public Library, Willingboro, NJ
  • Thursday, July 16, 2015 – 10:00 a.m. – NJ Department of Transportation, Ewing, NJ
  • Friday, July 17, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, August 14, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, September 18, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, October 23, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, November 13, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ
  • Friday, December 11, 2015 – 10:00 a.m. – Raritan Valley Community College, Branchburg, NJ

Retirement Workshops for PFRS Members

  • Monday, February 23, 2015 – 10:00 a.m. – Richard J. Hughes Justice Complex, Trenton, NJ
  • Wednesday, March 25, 2015 – 10:00 a.m. - Richard J. Hughes Justice Complex, Trenton, NJ
  • Tuesday, May 12, 2015 – 10:00 a.m. - Richard J. Hughes Justice Complex, Trenton, NJ
  • Thursday, July 9, 2015 – 10:00 a.m. - Richard J. Hughes Justice Complex, Trenton, NJ
  • Monday, September 14, 2015 – 10:00 a.m. - Richard J. Hughes Justice Complex, Trenton, NJ
  • Thursday, December 3, 2015 – 10:00 a.m. - Richard J. Hughes Justice Complex, Trenton, NJ

Register early, as seats are limited http://www.state.nj.us/treasury/pensions/workshop-intro.shtml

DISTRIBUTION OF THIS MESSAGE

Certifying Officers should make this information available to their employees, and forward this message to their Human Resources staff, benefit administrators, and any other staff members responsible for the administration of pension and benefits for employees.

Please note: It is important that the Certifying Officer’s e-mail address is kept current with the Employer Pensions and Benefits Information Connection (EPIC) to assure the accurate and timely delivery of this information. Update your information using the Employer Demographics application in EPIC.

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