Many Leases Does The State Have?
As of July 2012, the State has 291 leases in New Jersey comprising approximately 7.6 million sq. ft. of office space and approximately 1.9 million sq. ft. for other State uses.
Are They Located?
The State leases property statewide and, in some cases,
Type Of Space Does The State Lease?
The State leases space for all departments of State government.
These consist of a wide variety of spaces ranging from
administrative office and client-service space (Motor
Vehicle agencies, Unemployment offices, Parole offices,
etc.) to State Police Barracks, courtrooms and spaces
for many other specialized uses.
Is The Typical Size Of Space The State Leases?
State leases currently range from 20 square feet for DEP
air monitoring stations to close to 400,000 square feet
for Administrative Office space. With the exception of
leased properties in Mercer County, Newark, and Camden,
and consolidation facilities elsewhere, the majority of
leases are for spaces under 10,000 square feet.
I Have A Property That I Would Like To Lease To The State.
How Do I Do That?
In accordance with the competitive process developed as
a result of N.J.S.A. 52:18a-191.1 et. seq and N.J.A.C. 17:11, the DPM&C advertises for its
space needs. Ads appear in the Commercial
Real Estate Wanted sections of newspapers statewide.
Ads are usually run on Sundays and Mondays in the Star
Ledger. Ads are also run in regional local newspapers.
A listing of current advertised requirements also is available
on the DPM&C Home Page. Respondents capable of meeting
the square footage requirements in the specified geographic
area will be sent proposal packages.
I Need To Respond To The Ad To Be Eligible?
The DPM&C maintains a database of available properties.
This database consists of properties submitted in responses
to previous advertised requirements as well as properties
submitted to the State unsolicited. Anyone interested
in having a property included in the database may do so
by completing a Property
Profile Form (pdf 12k) and submitting it to DPM&C. Properties
are kept in the database for a year at a time, after which
they are deleted, and if still available must be re-submitted.
Any property in the database that meets the size and locational
requirements of the particular need is automatically eligible
to receive a proposal package.
I Am A Realtor With An Exclusive Listing On A Property,
Am I Eligible To Present A Property To The State?
Not necessarily. The State requires a separate letter
from the owner of a property designating a specific individual
as the one authorized to negotiate for an owner. As listing
agreements differ considerably and bestow different authorities
to Brokers and/or salespeople, a listing agreement is
not sufficient to qualify a Broker to negotiate.
If A Realtor With a Listing Presents A Property To The
State, Will The State Pay A Commission?
No, the State is prohibited by case law and certain statutes
from paying commissions.
The State Work With Licensed Real Estate Brokers?
The State will work with brokers or salespersons provided
they have the required authorization from the owner.
What Is Included in the Proposal Package?
The proposal package is a series of forms and documents
detailing the needs of the particular programs and the
terms and conditions being requested. Standardized response
forms are also included.
I Be Given A Chance To Negotiate After I Submit My Proposal?
In most instances, yes. This is a competitive process.
The State may request clarifications on the initial submission
of proposals and, after further negotiation, conclude
with "best and final" proposals.
How Is The Final Decision Made On Who Will Be Awarded
The DPM&C makes a recommendation based on the proposal
that is the most cost effective for the State in meeting
the particular space requirement. This recommendation
is then subject to approval by the State Leasing and Space
Utilization Committee which consists of the State Treasurer,
the President of the New Jersey Senate, and the Speaker
of the New Jersey Assembly or their designees. The committee
meets in open session approximately every two months.
The State may not enter into a lease without the committee's
If Selected, How Long Does It Take Before I Have A Signed
A lease can be executed after approval by the State Leasing
and Space Utilization Committee.
Can I Start Receiving Rent?
Rent would commence after occupancy by the State.