New Jersey Department of Education

Updating Central Contacts and Completing General Assurances in Electronic Web-enable Grant (EWEG) System

The LEA Central Contact link is accessed through the EWEG Main Menu screen for those EWEG users who have been given permissions to one of the Security groups available through the EWEG system. The Central Contact information and Program Contact information must be entered using the LEA Central Contact link. The LEA Central Contact link will give users the ability to constantly update all contact information during the application cycle without having to create an amendment to the application.

Important: The LEA Central Contact section must be completed for the current year in order to submit the current year's ESEA, IDEA and Perkins applications.

Part 1: Year Selection and Contact Information

  1. Click the LEA Central Contact link located in the administrative section of the Menu Select screen.
    Screenshot:You have been granted access to the forms below by your security administrator. Links shown include: LEA Central Contact-Required; Constortium/Administration; and GMS Access/Select.
  2. Select the appropriate year and click the open button.
    Screenshot: Two column table: radio buttons for year selection (2023-2024 and 2022-2023) and the text 'opened.'
  3. Contact information:
    1. If the contact information remains the same as the previous year (e.g., Superintendent/Chief School Administrator/College President/Agency Head, Business Manager/Financial Officer, ESEA Project Director, IDEA Project Director, Perkins Secondary Project Director, and/or Perkins Post Secondary Project Director), click the Copy to New Year.
    2. If the contact information has changed from the previous year, click the Add New Year button.
    screenshot: Add New Year and copy to new year buttons are outlined. Other buttons include open and radio buttons for year selection.
  4. Select the appropriate fiscal year by clicking in the corresponding Select box (i.e., radio button). Then click the Open button.
    Screenshot: Two column table: radio buttons for year selection (2023-2024 and 2022-2023) and the text 'opened.'
  5. The LEA Central Contact screen opens by default to the Overview tab and features six additional tabs:
      1. Central Contacts,
      2. ESEA Contact,
      3. IDEA Contact,
      4. General Assurances,
      5. Perkins Secondary, and
      6. Perkins Post Secondary.

Part 2: Central Contacts Tab

The Central Contacts screen contains the same fields for each of the following contacts:

  • Superintendent/Chief School Administrator, College President, or Agency Head;
  • Business Manager or Financial Officer; and
  • Board President.

Screenshot: fields for updating central contacts. All text on screen is included in instructions immediately following the image.

Note: In EWEG, required fields are identified by an asterisk. If you do not complete all of the required fields, you will not be able to save the information.

For each contact, complete the following fields:

  1. Last Name
  2. First Name
  3. Telephone Number, including extension
  4. Summer Telephone Number, including extension (not required)
  5. E-Mail Address
  6. Confirm E-Mail Address

    Part 3: Program Specific Tabs

    Each of the Remaining Program Specific Tabs (e.g., IDEA, ESEA, Perkins) is required only if you are completing an online application in the EWEG system for that grant program. You must complete all the required fields within each of the program sections. Always click the Save button before proceeding to the next tab. You can change this information throughout the year without formally amending your grant programs.

    The Contact Information tab within the application is a read-only screen populated with the information from the Central Contact section. If you did not complete the information in the Central Contact section, you will receive an error message when the consistency check is completed in each application to be submitted.

    Part 4: General Assurances

    Read the general assurances and check the box labeled: "By checking this box and saving the page, the applicants hereby certifies that he/she has read, understand and will comply with the assurances listed below, as applicable to the program(s) for which the funding is requested."

    Screenshot: General assurances with checkbox outlined. Sections shown include: legal authority, access to reacords, conflict of interest, and mandatory disclosures.


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