Apostilles and certifications attest to the legal status of New Jersey Notaries Public and selected public officials, such as Superior Court judges, County Clerks, and the State Registrar of Vital Statistics, who have authenticated or notarized documents to be used in business transactions and/or international document exchange. Public officials for whom our office will issue Apostilles and certifications.
Apostilles and certifications issued by the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services are one-page, 8.5 x 11 documents with a color laser print of the Great Seal of the State of New Jersey and the signature of the New Jersey State Treasurer.
We affix Apostilles and certifications to the signature page of the submitted document with staples. Please do not remove the Apostille or certification once it is attached.
The Division will provide an Apostille if the transaction involves a country that subscribes to the Hague Convention. If the authenticated or notarized document is going to a country that does not appear on the Hague Convention list, the Division will provide a certification of the public official.
In all cases involving international document exchange, we recommend that you contact officials in the receiving country or visit the U.S. Department of State website for further information and guidance on the exchange process.
For additional information on apostilles, "The ABCs of Apostilles" brochure provides basic information about the Apostille Convention and the Convention's operation that has been prepared by the Permanent Bureau (Secretariat) of the Hague Conference on Private International Law and is provided with the Permanent Bureau's permission.
How to Obtain an Apostille or Certification:
Obtain the original or certified copy of the document bearing the original notarization or certification by the public official.
Important Notes: Obtain vital records (birth, marriage, divorce, death, etc.) from January 1, 1917 forward from the NJ Department of Health, Bureau of Vital Statistics and Registry (609.292.4087). For vital records dated prior to January 1, 1917, contact the New Jersey State Archives.
We cannot issue Apostilles or certifications for vital records from other states. Have out-of-state records authenticated in the state of origin.
For documents in languages other than English, we recommend that you attach a notarized English translation. Note that if you attach a notarized translation to a vital record, we will issue two Apostilles/Certifications, and we will assess two fees.
Submit notarized documents with the original (inked) signature of the NJ Notary Public and the original (inked) signature of the person who presented the document for notarization.