Division Circulars

Division Circulars are documents issued by the Assistant Commissioner that set policy for the various agencies within the Division of Developmental Disabilities.

To receive Division Circulars, special alerts related to Division Circulars, and regulation updates by email, send a request to DDD-CO.LAPO@dhs.nj.gov and include your name, email address, and affiliaton (agency, individual, family, advocate, etc.)

All Files Are In PDF Format

Number Division Circular Title Effective Date
1 DEVELOPMENT AND PROMULGATION OF DIVISION CIRCULARS AND QUALITY ENHANCEMENT PROCEDURES March 14, 2012
2 PROCEDURE REVIEW December 1, 2008 
3 DETERMINATION OF ELIGIBILITY
(Fact Sheet)		 January 22, 2013 
3A CONTRIBUTION FOR CARE AND MAINTENANCE REQUIREMENTS Special Circumstance Form
November 21, 2016
3B MANAGEMENT OF FUNDS WHERE DDD OR THE PROVIDER IS REPRESENTATIVE PAYEE FOR AN INDIVIDUAL'S BENEFITS RESCINDED 11/06/2009
4 PRINCIPLES AND GOAL OF THE DIVISION OF DEVELOPMENT DISABILITIES April 18, 2016 
5 HUMAN RIGHTS COMMITTEES November 30, 2017 
6 GUARDIANSHIP: NEED, APPOINTMENT, CONTINUITY May 5, 2008 
7 GUARDIANSHIP SERVICE  March 19, 2001 
8 COMMUNITY CARE WAIVER WAITING LIST PROCEDURES September 17, 2012 
8A RESIDENTIAL TRANSFER REQUESTS RESCINDED 06/27/2013
9 VACATION PLANNING REQUIREMENTS September 1, 2010 
10 HEALTH CARE August 11, 2006 
10A INDIVIDUAL MOVEMENT AND TRANSFER SAFETY November 30, 2009 
11 RECORDS, RETENTION AND DESTRUCTION July 1, 2004 
12 PLACEMENT November 17, 2017 
12A TRANSFER OF CLIENT RECORDS March 5, 2007 
13 COMPLAINTS FILED UNDER THE AMERICANS WITH DISABILITIES ACT (ADA) October 31, 2004 
14 REPORTING UNUSUAL INCIDENTS Nov. 1, 2007 
15 COMPLAINT INVESTIGATIONS IN COMMUNITY PROGRAMS February 14, 2006 
16 MODERATE SECURITY UNIT October 6, 2008 
16A SPECIAL SUPPORT UNIT (SSU)  October 16, 2007 
17 ADMISSION TO DEVELOPMENTAL CENTERS November 1, 2007 
18 BEHAVIOR MANAGEMENT COMMITTEE June 1, 2000 
19 DEFENSIVE TECHNIQUES AND PERSONAL CONTROL TECHNIQUES March 5, 2007 
20 MECHANICAL RESTRAINT AND SAFEGUARDING EQUIPMENT November 3, 2014 
20A LIFE THREATENING EMERGENCIES January 17, 2018
20C EMERGENCY CHEMICAL RESTRAINT June 17, 2005 
21 PSYCHOTROPIC MEDICATION April 21, 2004 
22 REFERRALS FOR PLACEMENT FROM DEVELOPMENTAL CENTERS AND TRANSFERS TO COMMUNITY LIVING ARRANGEMENTS June 21, 2004 
23 REPRESENTATION, INDEMNIFICATION, AND EXPUNGEMENT OF ARREST RECORDS OF DIVISION EMPLOYEES AND FORWARDING OF LEGAL PAPERS July 18, 2003 
24 VOLUNTEER SERVICES August 16, 2006 
25 ACCESS TO ELECTRONIC FILES October 31, 2002 
26 WAGES BELOW THE MINIMUM April 27, 2005 
27 RESEARCH July 1, 2003 
28 TIME OUT ROOMS RESCINDED 05/17/2005
29 INTERNAL CONTROLS June 24, 2006 
30 RECORDS CONFIDENTIALITY AND ACCESS TO CLIENT, DIVISION AND PROVIDER RECORDS November 30, 2017 
31 FIRST AID AND CARDIOPULMONARY TRAINING June 8, 2009 
32 AUTHORIZATION FOR EMERGENCY MEDICAL, SURGICAL, PSYCHIATRIC OR DENTAL TREATMENT September 15, 2006 
33 SELF-DETERMINATION
Memo from Deputy Commissioner Apgar regarding rescinding DC #33 		 RESCINDED 08/27/2013
34 BEHAVIOR MODIFICATION PROGRAMMING June 1, 1999 

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 Assistant Commissioner Ritchey Letter regarding Division Circular #34, Behavior Support Plans ----- 
35 SERVICE PLAN (SP) March 1, 2006 
36 TRANSFER OR DISCHARGE FROM CONTRACTED PROVIDER February 14, 2005 
37 APPEAL PROCEDURE December 1, 2014 
38 DECISION MAKING FOR THE TERMINALLY ILL June 15, 2009 
39 FAMILY SUPPORT SERVICE SYSTEM  March 21, 2011 
40 BACKGROUND CHECKS April 4, 2016 
41 INFORMED CONSENT  December 12, 2003 
42 DONATED HOUSING RESCINDED
43 INTERAGENCY AGREEMENT RESCINDED 01/23/2009
44 DEATH AND FUNERAL ARRANGEMENTS OF A PERSON RECEIVING SERVICE March 26, 2003 
45 HIV/AIDS May 1, 2000 
46 PAYMENTS TO OPERATORS OF COMMUNITY CARE RESIDENCES (CCRs) FOLLOWING INVESTIGATIONS August 11, 2006 
47 SKILL LEVEL DETERMINATION AND COMPENSATION March 31, 2009 
48 DISCHARGE FROM DIVISION SERVICES April 30, 2007 
49 PLACEMENTS FROM COMMUNITY SERVICES INTO PSYCHIATRIC HOSPITALS April 27, 2003 
50 CHALLENGE GRANTS RESCINDED 08/04/2009
51 CLASS 1 COMMITMENTS May 5, 2006 
52 COMMUNITY SERVICES SYSTEM OF CASE MANAGEMENT March 1, 2002 
53 HIPAA-ADMINISTRATIVE POLICIES AND PROCEDURES April 14, 2003 
53A HIPAA-USES AND DISCLOSURES POLICIES AND PROCEDURES April 14, 2003 
53B HIPAA-CLIENT RIGHTS POLICIES AND PROCEDURES April 14, 2003 
54 Federal Deficit Reduction Act of 2005, Section 6032 - Policy on Fraud, Waste and Abuse March 18, 2024 
54A Federal Deficit Reduction Act of 2005, Section 6032 - Policy on Compliance November 19, 2008