Official Site of The State of New Jersey

The State of New Jersey, by virtue of Public Law 1994, Chapter 140, allows the replacement of public records with digital images.

Imaging Documents

• Image System Registration Application Form
• Annual Review/Amendment Form
• Imaged Records Series Form

Please view the suggested guidelines to assist in using or considering acquisition of an electronic imaging system for storage and retrieval of records.

Other Documents

• RFP/RFI/RFB Considerations for a Public Records Image Processing System
• Targets for Microfilm Created from Digital Images
• Microfilm Submission Form and Inspection Report

Disaster Prevention and Recovery

An agency must have a disaster plan to protect the documents in the imaging system. The plan should include standard back-up and recovery procedures, contact information for all who will be involved in response and recovery and their responsibilities.

Web Resources

• ARMA
• National Institute of Standards and Technology