Professional Services Phone:
Bureau of Auditing Phone:
and Bureau of Auditing
Cost Basis Approval
Firms without Salary, Overhead, or Lump Sum Costs for CY 2010-2015 with NJDOT and that were cost basis approved prior to 2010, are no longer on the NJDOT Cost Basis Approval list
Cost Basis Approved Firms (excel 149kb)
Current as of September 11, 2018
Basis Approval ICQ Required Documents for Approval and Exhibits (pdf
Updated May 13, 2016
Basis Approval ICQ Required Documents for Approval and Exhibits (doc
Updated May 13, 2016
Please Note: Cost Basis Approval packages may take up to 30 days for review and approval. Take note of the Anticipated Solicitations page and plan accordingly if your firm requires cost basis approval. Additionally, firms that are a sub/affiliate to a parent entity should submit
their own CBA information based on their financial situation and not the parent
The Cost Basis Approval package should be sent to:
New Jersey Department of
Manager, Bureau of Professional
Cost Basis Approval
1035 Parkway Avenue, P.O. Box
Trenton, New Jersey, 08625
Note: If your firm is Cost Basis Approved and does not appear on this list, please contact the Bureau of Professional Services.
The bureau also issues approval letters to all firms. While every effort is made to keep the web site up to date, this signed letter is to be accepted as official approval for all contracting purposes in the event that a firm does not appear on the web site.
To become prequalified with the Department of Transportation, your
firm must receive Cost Basis Contracting Approval by completing
the questionnaire above.
Cost basis approval is part of the prequalification process and is required for both prime and sub-consultants.
A sub-consultant is any college, university, individual, firm, or business
who, for a negotiated fee, renders "professional services"
needed to develop or maintain the multi-modal transportation network
in NJ, when submitted as part of a prime consultant's technical proposal.
A "professional service" is described under N.J.S.A. 45:8-28(b) (rtf 49k). All entities rendering such service
as defined, are sub-consultants. All sub-consultants require Cost Basis
Approval as of the closing date of the solicitation.
All entities submitted as part of the prime consultant's technical proposal that will not render or offer "professional services" as
defined in the statute do not require Cost Basis Approval because they are not sub-consultants.
To obtain approval, your project accounting system must reconcile with
your financial accounting system and must be capable of segregating
and accumulating both direct and indirect costs on an individual project
basis. It should also provide for identification and segregation of
costs considered unallowable by the federal acquisition regulations.
(Subpart 31.2 contracts with commercial organizations.
These regulations are available from the Superintendent of Documents, P.O. Box 371954, Pittsburgh, Pa. 15250-7954 (phone no. (202) 512-1800 -
fax no. (202) 512-2250).
The prequalification questionnaire provides a comprehensive look at your accounting system and must be completed fully with all supporting
documents so that the department will have enough information to be certain that your system meets the requirements. Incomplete questionnaires
cannot be processed for approval.
Where the review indicates that your project accounting system does not meet all of the requirements, you will be advised of what is necessary
to bring your system up to an approved level.
A project accounting system that meets the Departments requirements is also a valuable tool for the consultant in managing resources.
Since approval of your system is essential for prequalification, to avoid any delay in approval, please make sure that all of the items on the
questionnaire are complete and all supporting documents are included with the initial submission.
In addition to the federal regulations, the Departments contracts also classify your employee job titles per the American Society of
Civil Engineers (ASCE) grades and the New Jersey Civil Service titles. Please click under primary activities, title reviews, and wage rates.
The Bureau of Auditing reserves the right to audit consulting firms at any time.