Payment Voucher PV (Vendor Invoice)
The Form PV (rtf 293k) is used for
all other payments not included by Form PVC:
Shaded areas (A-I) are required to be completed by Payee.
Inquiries should be made directly to the Department of Treasury, Vendor Payment Inquiry website. If you need access to the Vendor Payment Inquiry site click on the "Enroll Here button".
Purchase Order Number
You must include the correct purchase order number related to this purchase. A correct purchase
order number is a 7-digit number without a dash "-". An example of a correct purchase order number would
be 7342466. An example of an incorrect purchase order number (aka, Reference number) would be 15-12032.
- If you do not have a correct Purchase Order Number, please contact the buyer/receiver of the goods
to obtain it.
- If you have received a blanket purchase order, a payment voucher still must be completed and
submitted with each invoice sent for payment adjusting the Total in (D) and the Total in (I) for
the Commodity Code/Description of Item.
Vendor Identification Number
Complete the Vendor ID Number field with the federal employer identification (Vendor ID) number. The
Vendor ID (a 9-digit number) inserted here must match the information that you provided to the Department
of Treasury when completing the W-9 form to obtain the ID*. The last 2 digits of this field represents
the location code which will determine if the payment is check or electronic payment (ACH), and will
be completed by NJDOT Accounting Operations.
* - Vendors must complete the proper paperwork which is the
W-9 Form and submit this
to Treasury in order to obtain your Vendor ID Number. Without a Vendor ID Number payment cannot be
The State of New Jersey Standard Terms and Conditions (6.5) - The New Jersey Prompt Payment Act,
N.J.S.A. 52:32-32 et seq., requires state agencies to pay for goods and services within sixty (60) days
of the agency's receipt of a properly executed State Payment Voucher or within sixty (60) days of
receipt and acceptance of goods and services, whichever is later.
Enter the total amount of this payment voucher.
Payee Name and Address
Complete the Payee Name and Address. This should be the same address that is your remit to address
and should be linked to the Vendor ID Number (A) field above. Changes to your vendor identification
should be accomplished through Department of Treasury, OMB Vendor Control Unit,
Send Completed Payment Voucher and Invoice To**:
NJDOT Accounting Operations
PO Box 604
Trenton, NJ 08628-0604
** - Please note that if your invoice contains all required information as governed by Treasury Circular Letter 98-17-OMB, then a payment voucher does not need to be submitted along with the invoice. Click here for information detailing these requirements. Only your invoice will be required for billing to the NJDOT. If you know your invoice does not meet the Treasury requirements please do not submit it without the payment voucher. Doing so will delay your payment since contact with your firm will need to be made to request that the payment voucher be prepared.
Payee must sign the declaration, enter the payee’s title, and the billing date.
Payee Reference Number
Enter the payee reference number. This information is recorded on the check stub and aids the payee
to identify the invoices which have been paid and will enable matching payables and receivables. Do not
use more than 30 characters.
Item No., Commodiy Code/Description of Item, Quantity, Unit, Unit Price and Amount
Must be completed in its entirety. This area is used to match the information to the internal receiving report submitted by the buyer/receiver of the goods or services. If the information submitted on the payment voucher by the vendor is not complete or accurate, it will delay your payment.
Questions regarding a garnishment can be directed to the Department of Treasury, Division of Taxation at 609-292-6400 or e-mail.
When you roll your mouse over the yellow shaded areas on the form below, additional guidance information