Division Circulars

Division Circulars are documents issued by the Assistant Commissioner that set policy for the various agencies within the Division of Developmental Disabilities.

To receive Division Circulars, special alerts related to Division Circulars, and regulation updates by email, send a request to DDD-CO.LAPO@dhs.nj.gov and include your name, email address, and affiliation (agency, individual, family, advocate, etc.)

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Number	Division Circular Title	Effective Date
1	Development and Promulgation of Division Circulars and Quality Enhancement Procedures.pdf	March 14, 2012
2	Procedure Review.pdf	December 1, 2008
3	Determination of Eligibility.pdf	June 24, 2026
3A	Contribution for Care and Maintenance Requirements.pdf (Special Circumstance Form)	November 21, 2016
3B	Management of Funds Where DDD or the Provider is Representative Payee for an Individual's Benefits	Rescinded 11/06/2009
4	Principles and Goal of the Division of Developmental Disabilities.pdf	April 18, 2016
5	Human Rights Committees.pdf	June 24, 2026
6	Guardianship: Need, Appointment, Continuity.pdf	May 5, 2008
7	Guardianship Service.pdf	March 19, 2001
8	Community Care Program Waiting List Procedures.pdf	June 24, 2026
8A	Residential Transfer Requests	Rescinded 06/27/2013
9	Vacation Planning Requirements.pdf	September 1, 2010
10	Health Care.pdf	August 11, 2006
10A	Individual Movement and Transfer Safety.pdf	November 30, 2009
11	Records, Retention and Destruction.pdf	July 1, 2004
12	Placement.pdf	November 17, 2017
12A	Transfer of Client Records.pdf	March 5, 2007
13	Complaints Filed Under the Americans with Disabilities Act (ADA).pdf	October 31, 2004
14	Reporting Unusual Incidents.pdf	November 1, 2007
15	Complaint Investigations in Community Programs.pdf	February 14, 2006
16	Moderate Security Unit.pdf	October 6, 2008
16A	Special Support Unit.pdf	October 16, 2007
17	Admission to Developmental Centers.pdf	November 1, 2007
18	Behavior Management Committee.pdf	June 1, 2000
19	Defensive Techniques and Personal Control Techniques.pdf	March 5, 2007
20	Mechanical Restraint and Safeguarding Equipment.pdf	June 24, 2026
20A	Life Threatening Emergencies.pdf	January 17, 2018
20C	Emergency Chemical Restraint.pdf	June 17, 2005
21	Psychotropic Medication.pdf	April 21, 2004
22	Referrals for Placement from Developmental Centers and Transfers to Community Living Arrangements.pdf	June 21, 2004
23	Representation, Indemnification, and Expungement of Arrest records of Division Employees and Forwarding of Legal Papers.pdf	July 18, 2003
24	Volunteer Services.pdf	August 16, 2006
25	Access to Electronic Files.pdf	October 31, 2002
26	Wages Below the Minimum.pdf	April 27, 2005
27	Research.pdf	July 1, 2003
28	Time Out Rooms	Rescinded 05/17/2005
29	Internal Controls.pdf	June 24, 2006
30	Records Confidentiality and Access to Client, Division and Provider Records.pdf	June 24, 2026
31	First Aid and Cardiopulmonary Training.pdf	June 8, 2009
32	Authorization for Emergency Medical, Surgical, Psychiatric, or Dental Treatment.pdf	September 15, 2006
33	Self-Determination (Memo Rescinding DC #33)	Rescinded 08/27/2013
34	Behavior Modification Programming.pdf (Letter About DC34, Jan. 2010.pdf)	June 1, 1999
35	Service Plan.pdf	March 1, 2006
36	Transfer or Discharge from Contracted Provider.pdf	February 14, 2005
37	Appeal Procedure.pdf	June 24, 2026
38	Decision-making for the Terminally Ill.pdf	June 15, 2009
39	Family Support Service System.pdf	March 21, 2011
40	Background Checks.pdf	June 24, 2026
41	Informed Consent.pdf	December 12, 2003
42	Donated Housing	Rescinded
43	Interagency Agreement	Rescinded 01/23/2009
44	Death and Funeral Arrangements of a Person Receiving Service.pdf	March 26, 2003
45	HIV/AIDS.pdf	May 1, 2000
46	Payments to Operators of Community Care Residences (CCRs) Following Investigations.pdf	August 11, 2006
47	Skill Level Determination and Compensation.pdf	March 31, 2009
48	Discharge from Division Services.pdf	April 30, 2007
49	Placements from Community Services into Psychiatric Hospitals.pdf	April 27, 2003
50	Challenge Grants	Rescinded 08/04/2009
51	Class 1 Commitments.pdf	May 5, 2006
52	Community Services System of Case Management.pdf	March 1, 2002
53	HIPAA-Administrative Policies and Procedures.pdf	April 14, 2003
53A	HIPAA-Uses and Disclosures Policies and Procedures.pdf	April 14, 2003
53B	HIPAA-Client Rights Policies and Procedures.pdf	April 14, 2003
54	Federal Deficit Reduction Act of 2005, Section 6032 – Policy on Fraud, Waste and Abuse.pdf	March 18, 2024
54A	Federal Deficit Reduction Act of 2005, Section 6032 – Policy on Compliance.pdf	November 19, 2008

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Division Circulars

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